How to Add, Edit or Delete QuickBooks Desktop Account

When you create a company file in QuickBooks, the appropriate accounts for your business are automatically added to your chart of accounts. To better track how much money your company has, owes, and receives, you can make adjustments to the existing accounts or add new ones. To add, edit, or delete accounts from your chart of accounts in QuickBooks Desktop for Windows and Mac you have to read the below blog.

How to Set up Account Numbers in QuickBooks

You can give your accounts account numbers so you can quickly determine whether they are an asset, liability, or equity account.

QuickBooks Desktop for Windows

• Select Preferences from the Edit menu after going there.
• Then you have to select Accounting.
• Choose the tab for Company Preferences.
• Check the box next to Use account numbers.
• Select the Show lowest subaccount only checkbox if you have subaccounts. When you use it in your transactions, this shortens the subaccount information.
• When you use the expense account 5400 Rent: 5410 Office: 5411 Main in a check, for example, 5411 Main appears.
• At last, You have to select OK.

QuickBooks Desktop for Mac

• First, You have to go to the QuickBooks menu and then you have to select Preferences.
• Now you have to select Transactions.
• Check the box that is next to Use account numbers.
• Now you have to select the Show lowest subaccount only checkbox if you have subaccounts. When you use it in your transactions, this shortens the subaccount information.
• When you use the expense account 5400 Rent: 5410 Office: 5411 Main in a check, for instance, 5411 Main appears.

How to Add an Account in QuickBooks

If you want to keep track of different kinds of transactions, you can add extra accounts. You can add the following account types to your QuickBooks chart of accounts.

QuickBooks Desktop for Windows

• The Chart of Accounts can be found by selecting Lists from the menu.
• Choose New from the Account dropdown menu.
• Then click Continue after choosing an account type.
• Fill out the account information.
• Then you have to select Save and Close.

QuickBooks Desktop for Mac

• Begin by going to the lists and then you have to select Chart of Accounts
• Then you have to choose Create +.
• Choose the account type from the Type drop-down menu.
• Fill out the account information.
• Choose OK after completing.

How to Add a Subaccount in QuickBooks

In order to maintain track of particular accounts under a parent or main account, you may also add subaccounts. Your utility account (parent), for example, has subaccounts for various utility costs like gas, phone, and water.

QuickBooks Desktop for Windows

• Start by selecting Chart of Accounts from the Lists menu.
• Then select New from the Account menu.
• Select a kind of account, then click Continue.
• Describe the account in detail.
• Now you have to select the Subaccount of the checkbox.
• Choose the parent account from the drop-down list for the subaccount.
• Lastly, you have to select Save and Close.

QuickBooks Desktop for Mac

• You have to start by going to the Lists menu and then you have to select Chart of Accounts.
• Then you have to choose Create +.
• Choose the account type from the Type drop-down menu.
• Then you have to enter the account details.
• Choose the checkbox that is next to Subaccount.
• After that, You have to choose the parent account from the Subaccount of the dropdown.
• Lastly, You have to select OK.

How to Edit an Account in QuickBooks

You can update an account’s type, account number, description, and tax-line mapping if necessary.

QuickBooks Desktop for Windows

• First, You have to go to the Lists menu and then select Chart of Accounts.
• Then you have to right-click on the account that you want to edit.
• Now you have to select Edit Account and then you have to update the details of the accounts.
• At last, You have to select Save and Close.

QuickBooks Desktop for Mac

• Select Chart of Accounts by going to the Lists menu.
• Then you have to choose the account that you want to edit.
• Now you have to select Edit and then you have to update the details of the account.
• Lastly, Click on OK.

How to Delete an Account in QuickBooks

If you no longer need an account, you can delete it to keep your chart of accounts organized.

Important:

• An account can only be deleted if it has no subaccounts. You must first delete any subaccounts if there are any or move them to another parent account.
• You haven’t connected it to any items or used it in any transactions.

Make the account inactive in your chart of accounts if you are unable to delete it.

QuickBooks Desktop for Windows

• You have to go to the Lists menu and then you have to select Chart of Accounts.
• To Edit you have to right-click on the account.
• You have to select Delete Account and then you have to click on OK.

QuickBooks Desktop for Mac

• Start by going to the Lists menu and then you have to select Chart of Accounts.
• To delete, You must first choose the account.
• Then you have to go to the Edit menu and there you have to choose Delete Account.
• At last, You have to select OK.

How to Make an Account Inactive in QuickBooks

If you are unable to delete an account, you can make it inactive. Your chart of accounts and transaction forms will no longer show the account as it is hidden.

QuickBooks Desktop for Windows

• Select Chart of Accounts by going to the Lists menu.
• Then you have to select Edit Account by right-clicking on the account that you want to make inactive.
• Now you have to choose the checkbox Account is inactive.
• Lastly, you have to select Save and Close option.

You can turn the account active whenever you are ready to use it once more.

• Firstly, You have to select Chart of Accounts by going to the Lists menu.
• Now you have to select the Include inactive checkbox.
• Select Edit Account from the menu when you right-click on the account you want to reactivate.
• Uncheck the box that says Account is inactive.
• At last, You have to select Save and Close.

QuickBooks Desktop for Mac

• First, Go to the Lists menu, and then you have to select Chart of Accounts.
• To make it inactive you have to select the account you want.
• Then you have to select Settings and then you have to choose to Make Accounts Inactive.

The account can be made active whenever you are prepared to use it once more.

• Choose Chart of Accounts from the Lists menu.
• Then you have to go to the View dropdown menu and from there you have to select All Accounts.
• To make it active again you have to select the account you want.
• Simply select Settings and after that, you have to select Make Accounts Active.

Accounting Professionals, CPA, Enterprises, Owners

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