How to Setup and Record Depreciate Assets in QuickBooks Online?

by James Antonio

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Understanding how to effectively manage the finances of your business can get overwhelming at times and you would find it at greater difficult to take care of all rudimentary activities.

Even, it is not humanly feasible as well to look after tiny to macro actions required for managing the accounts and finances of your business.

During these times, you need robust software that is a standalone expert to handle all necessary actions. Speaking of which, QuickBooks comes as the number one suggestion for this thought.

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In this article, the main focus would revolve around setting up and recording depreciate assets in QuickBooks Online. As a critical task, you are mandated to execute, QuickBooks can turn out to be a great asset.

However, depreciating fixed assets in QuickBooks is not automated. You have to track depreciation manually with the help of journal entries.

Thus, let’s start with an elaborative understanding of how to set up and records depreciate assets in QuickBooks Online.

How to Set up and Record Depreciate Assets in QuickBooks Online?

Step 1: Verify Existing Depreciation Account

Before going ahead, the foremost mandatory step is to verify whether you already have an existing depreciation account.

This is very critical to avoid the creation of duplicates and thus you must ensure that you do not have any existing depreciation account.

Here’s how you can check if you have an existing depreciation account:

  • Visit the gear-shaped icon which is the Settings and tap on Chart of Accounts.
  • Insert depreciation on the name field. In this way, you can filter the results for finding whether you have a depreciating account.

Under the Name column and Other Expense in the Type column, if you spot ‘Depreciation‘, along with finding the same on the Detail Type column as well, that would suggest you already have your chart of accounts set up.

If you locate the above mentioned, you can skip the second stage of setting up a depreciation account and straight away jump to the recording of the depreciation stage.

Step 2: Setting Up of Depreciation Account

When you do not have a depreciation account that is currently existent, you have to start with the creation of the same.
For tracking depreciation, creating the account for it is inevitable.

Here’s how you can effortlessly create your new depreciation account:

  • Visit the gear-shaped icon which is the Settings and tap on Chart of Accounts.
  • Choose the option New.
  • Click on Other Expense that you would be able to locate under the Account Type dropdown.
  • Click on Depreciation that you would be able to locate under the Detail Type dropdown.
  • Assign a respective name to this account. For example, you try naming this account with something like “[Asset] depreciation]”.
  • Hit on Save and Close.

Step 3: Recording the Depreciation

The final set is to record the depreciation. Once you have created the depreciation account it will help you to track not just your depreciations but your assets too.

When it’s the year-ending time, speak to your respective accountant or financial consultant and consider creating a journey entry that will aid you to start recording the lost value.

To successfully record the depreciation, these are the important steps that you need to execute carefully:

  • Press Select and New together and choose Journal entry.
  • For tracking the loan from the Account dropdown, the asset account used needs to be selected on the first line. Under the Credits column, insert the depreciated amount.
  • Choose the Depreciation account you recently created on the second line from the Account dropdown. Under the Debits column, insert the same depreciated amount.
  • Press on Save.

The entire complexity associated with how to set up and record depreciate assets in QuickBooks Online seems to be much clearer right now? Hope the smoke screen developed around the understanding of the same is transparently understandable.

The steps involved are pretty straightforward, and all you have to do is to follow the steps to the t and match them with your actions.

However, if you still feel there are some gaps in your understanding of getting started with setting up and recording depreciate assets in QuickBooks Online, you can get all of it clarified from experts who are here to assist you proficiently.

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After Setting up my Depreciation Account in QuickBooks Online, Can I Still Check with my Accountant on Tracking Depreciation?

Yes, of course! Although you have successfully set up your depreciation account in QuickBooks Online and have started recording the depreciated assets, you can always reach out or work closely with your respective account or financial consultant without any second thoughts.

Is there a Specified way or Steps via Which I would be able to Understand the Respective Depreciation Amounts?

Yes, there is a defined procedure for figuring your respective actual depreciation amounts:

Visit Lists and tap on Chart of Accounts.
Choose the subaccount which is tracking the piling the depreciation against the assets you are currently depreciating.
From the Action pop-up menu, choose Use Register.
On the bottom portion of the register insert the transactions which are the depreciation amount as a decrease.
On the bottom portion of the register insert the expense account in the Account field. Make sure this expense account is the one that you have set up for tracking depreciation.

What are the Types of Company Assets?

Company assets can be defined as the properties of things that your business owns. There are chiefly two types of company assets, current assets and fixed assets.
Current assets are the ones that are convertible to cash within the time range of a year. These primarily include,

Current cash inflow
Money in your savings and checking accounts
Money which your customers are liable to pay to your business

While fixed assets are the ones that are critical concerning the operation of your business and you cannot expert as being convertible to cash within the time range of a year. These primarily include,

Logistics
Cash Register
Technical Devices like computers, gadgets, etc

Are Depreciation and Accumulated Depreciation the Same? If not, What is the Essential Difference?

No. Depreciation and accumulated depreciation are not the same.

Depreciation is the downfall of the value of a physical asset. On the other hand, accumulated depreciation stands for the overall cumulative depreciation of an asset calculated for a definitive period of time.

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Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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