Convert From QuickBooks Online to Desktop – Complete Guide

QuickBooks offers you so many tools with everything in one place to control and see. Conversion is also one of […]

QuickBooks offers you so many tools with everything in one place to control and see. Conversion is also one of the main things which may be a difficult process. Before converting QuickBooks Online to Desktop you are required to keep many things, some of which are mentioned below. This article helps you to convert QuickBooks Online to QuickBooks Desktop. First of all, there are some checkpoints which we need to check before proceeding.

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Points Need to Check Before Converting QuickBooks Online to Desktop

  • Internet Explorer required should be 10 or above for converting.
  • QuickBooks Online to Desktop conversion can be done through the help of Internet Explorer, make sure that your system has 11 versions of IE.
  • QuickBooks Desktop should be of 2004 edition or later, and Premier, Enterprise, or Pro for Windows.
  • ActiveX is required to do the conversion and without ActiveX conversion can’t be don
  • QuickBooks should be compatible and the Internet Explorer should be of 32-bit, 64 bit might return the error and stop you.
  • You should have access to one Invited Accountant account, it would be more good if you are a master or company administrator
  • For the non-US edition, there are some restrictions for the conversion of some products, vendors, services, charts of accounts, and other export list items from Excel.

How to Convert QuickBooks Online to Desktop?

With the help of this article know how to move your data from QuickBooks Online to QuickBooks Desktop for Windows. After you export your data to QuickBooks Desktop things will look different. So what are you waiting for go through this article and learn how you can move your QuickBooks Online data to QuickBooks Desktop.

Step 1: Download QuickBooks Desktop

  • Download and Install QuickBooks Desktop on your PC if you haven’t already. You can download the QuickBooks Desktop File Restoration Tool for this process if you don’t have a license for QuickBooks Desktop.
  • Start up QuickBooks Desktop.
  • Select Close Company under File. Keeps QuickBooks Desktop running while you finish the remaining tasks?

Step 2: Sign in to QuickBooks Online and Export Data

  • Using a supported web browser, Log in to the QuickBooks Online account you wish to convert. Use your Intuit Account login information.
  • Choose the URL and substitute exportqbodatatoqbdt for everything that follows /app/. is the correct URL.
convert qbo to desktop download the migration tool
  • Then choose Enter on your keyboard next. Links to other support tasks won’t function while this is happening.
  • An Export Overview Window will appear. Go through the Export Overview. If you like, You can print it out. Click on Get Started.
  • To download the QuickBooks Desktop migration tool, Choose the Download tool.
convert qbo to desktop download the migration tool
  • Launch the tool to install it after downloading it, And then choose next.
Install the migration tool and follow the onscreen instructions to complete the process.
  • Select next after agreeing to the licensing agreement’s conditions.
  • Choose Complete from the setup options, And then click Next.
  • Lastly, You have to select Install, And after completing click on Finish.

Step 3: Prepare Your File for Export and Select Your Data in QuickBooks Online for Export

  • Go back to QuickBooks Online once more. You must continue with Step 1 Get ready to export the window. Choose Continue.
export data file qbo to qbdt
  • Select the data that you wish to export. You can choose to export both lists and balances or complete data with transactions. Choose Continue.
  • To learn about limitations that can impact your migration you have to select Learn about the limitations of converting data for QuickBooks Desktop and then click on Continue.
  • Select Continue after entering the name and email address to which the migration confirmation email should be sent.
  • Back at your QuickBooks Online file, Select Close on the email confirmation box. Wait for the email as email will take some time. Depending on how much data you migrate.
  • You must return to QuickBooks Online’s export screen. To return to the export page and choose Get Started, Repeat the previous Step 2 instructions.
  • Select Continue on the Prepare to Export page.
  • Choose the same option that you chose earlier and click Continue on the Select your data page.
  • You will see that there is a message stating that you already have a file to download on the Exporting from QuickBooks Online page. Select Download to Continue.
  • Select the QBXML file to download. If QuickBooks asks you to save the file, Select Continue and then select the location that is easy to find, Such as your Desktop.
  • Make sure that you are on the No Company Open screen in the QuickBooks Desktop. In case you have a company open it, Then you have to the File open and then click on Close Company. To compare your data before and after the export view your reports.

Step 4: Run the QuickBooks Desktop Migration Tool to Import Data into QuickBooks Desktop

  • Ensure QuickBooks Desktop is running and that the No Company Open screen is displayed.
  • Launch the QuickBooks Desktop migration application you downloaded in Step 2 by clicking on it.
  • Select Import and provide the path to the downloaded QBXML file (or browse there).
  • Select a Name for your new QuickBooks Desktop file as well as a location.
  • A QuickBooks – Application Certificate should be located. If QuickBooks Desktop is running in the background, it can be hidden by other screens. Choose the read/modify privileges and if you wish to permit access to personal data. On the confirmation screen, Click Continue and Done.
  • Once your data has been successfully imported, Click Done.

Important: This process can take some time to complete. Even if it appears to be frozen, the export wasn’t a failure. The progress bar will start to move once more after a short while.

In Case the Status Bar Doesn’t Appear to Move

For an Application Certificate again check QuickBooks Desktop.

  • To open it select the QuickBooks Desktop icon in your Windows Taskbar. On your screen, The Application Certificate will appear.
  • Select the Yes, Option each time in the Application Certificate.
  • Click on Continue and on the confirmation screen click on Done.

Step 5: Verify Your info Exported Correctly

To make sure your books match use the Profit and Loss report after you export your company. You can run one in QuickBooks Online and you can compare it to the same report in QuickBooks Desktop.

Step 6: Cancel QuickBooks Online (Optional)

Find out how to cancel your plan, if you no longer need QuickBooks Online.

We hope that the Convert QuickBooks Online to Desktop steps helped you a lot. Feel free to touch with the dancing number team for any query, help, or guidance. The Dancing Numbers team is available 24*7 to provide you with a simple and accurate solution related to importing, exporting, and deleting the data. Executives are well-mannered, polite, quick listeners, and have many years of experience in the same field, which enhances the knowledge to solve the issues. Alternatively, you can connect via LIVE CHAT to get dedicated and certified Dancing Numbers professionals.

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Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
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Frequently Asked Questions

Can You Convert QuickBooks Online?

Sure, it is possible to convert QuickBooks Online to a desktop version. To do this, you will need to:

  • Log in to your QuickBooks Online account as an administrator.
  • Go to the “Company” menu.
  • Select “Export” to begin exporting your company data.
  • Choose another company for exporting.

Please note that this process is only possible if you have multiple companies set up in QuickBooks Online.

Can QuickBooks Online be Exported to QuickBooks Desktop?

Exporting data from QuickBooks Online to a desktop is a simple process. First, you’ll need to log in to your client’s QuickBooks Online account. Once logged in, click on the gear icon in the screen’s upper-right corner and select “Export Data.”On the “Export Data” page, you’ll be prompted to select the type of data you want to export and the format you want to export it in. Once you’ve selected, click on the “Continue” button. On the next page, you’ll be asked to provide a reason for exporting the data. Enter a brief explanation in the text box and click on the “Export” button. Your data will be exported to a file on your desktop. The file will be saved in the format that you selected.

Is QuickBooks Online the Same as Desktop?

QuickBooks Online operates as a cloud-based system, accessible online through a web browser. In contrast, the desktop version follows a traditional approach, where users must download and install QuickBooks software on their computer.