For businesses seeking to optimize operations and enhance their financial performance, understanding the Data conversion NetSuite to QuickBooks process presents a valuable opportunity. This transition allows organizations to make strategic investments of time and resources, leading to improved efficiency and profitability.

If you’re a NetSuite user or considering your options, read on to learn:

  • Key differences between NetSuite and QuickBooks
  • When transitioning from NetSuite to QuickBooks is appropriate
  • The process of migrating from NetSuite to QuickBooks
  • Advantages and disadvantages of both platforms
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About Netsuite


NetSuite is a cloud-based enterprise resource planning (ERP) software platform that provides a wide range of business management solutions. The software includes modules for accounting, financials, inventory management, order management, customer relationship management (CRM), and e-commerce. NetSuite is designed to help businesses of all sizes streamline their operations and make more informed decisions by providing real-time data and analytics.

Oracle Corporation purchased NetSuite in 2016, a company that was established in 1998. The software is used by more than 22,000 organizations worldwide, including small and mid-sized businesses, nonprofits, and global enterprises. NetSuite is known for its flexibility and customization capabilities, allowing businesses to tailor the software to meet their specific needs.

NetSuite’s cloud-based platform allows businesses to access their data from anywhere with an internet connection, which can improve productivity and collaboration among team members. Additionally, NetSuite provides a range of integrations with other software applications, making it easier for businesses to streamline their workflows and reduce manual data entry.

About QuickBooks

Intuit QuickBooks

QuickBooks is a popular accounting software platform that provides a wide range of solutions for businesses of all sizes. Some advantages of using QuickBooks include:

  • Easy to use: QuickBooks has a user-friendly interface and is easy to navigate, making it accessible for users with limited accounting knowledge.
  • Time-saving Features: QuickBooks offers a variety of automated features, such as online banking and automatic transaction categorization that save businesses time on manual data entry.
  • Customizable: QuickBooks can be customized to fit the specific needs of a business, allowing users to create custom reports, invoices, and financial statements.
  • Cost-effective: QuickBooks offers a range of pricing plans, including a low-cost self-employed plan, making it an affordable solution for businesses of all sizes.
  • Integration with other Software: QuickBooks integrates with a variety of other software platforms, such as PayPal and Shopify, allowing businesses to streamline their workflows and reduce manual data entry.
  • Mobile Accessibility: QuickBooks offers a mobile app that allows users to access their financial information on the go, making it easier for businesses to stay connected and manage their finances from anywhere.

Overall, QuickBooks is a reliable and widely used accounting software platform that can help businesses save time and money while streamlining their financial operations.

Why to Switch from Netsuite to QuickBooks Desktop or Online

There are a variety of factors that can drive a business to consider converting from NetSuite to QuickBooks, ranging from cost considerations to functionality and ease of use. In this article, we will explore some of the most important factors that can influence a company’s decision to switch from NetSuite to QuickBooks.

1. Cost

NetSuite is a more expensive solution compared to QuickBooks, which can be a significant factor for small and medium-sized businesses. NetSuite is typically priced based on the number of users and the level of functionality required, whereas QuickBooks offers a range of pricing plans that can be tailored to fit a business’s specific needs and budget.

2. Usability

QuickBooks is known for its user-friendly interface and ease of use, making it an attractive option for businesses that do not have dedicated accounting staff. NetSuite, on the other hand, can be more complex and require specialized knowledge to use effectively.

3. Integration

QuickBooks is highly compatible with a wide range of other software applications, including payroll, CRM, and inventory management systems, making it easier for businesses to integrate their financial operations with other critical business processes. NetSuite also offers integration with other software, but it can be more complex to set up and require more technical expertise.

4. Scalability

QuickBooks offers a range of plans that can be scaled up or down as a business grows or changes its needs. NetSuite, on the other hand, may require a larger investment and more specialized expertise to manage as a business grows.

5. Support

QuickBooks offers robust customer support and training resources to help businesses get the most out of the software. NetSuite also offers support, but it can be more complex to access and may require more technical expertise to fully utilize.

6. Functionality

NetSuite offers a wide range of advanced functionality, including sophisticated financial reporting and complex inventory management features that may be essential for some businesses. QuickBooks also offers a range of features, but it may not have the same level of sophistication as NetSuite.

7. Industry-specific needs

NetSuite offers industry-specific functionality and customization that may be essential for businesses in certain industries, such as manufacturing or retail. QuickBooks can be customized to fit the needs of different businesses, but it may not offer the same level of specialization as NetSuite.

Convert from NetSuite to QuickBooks will depend on a variety of factors, including cost, ease of use, scalability, integration, support, functionality, and industry-specific needs. Each business must evaluate its specific needs and priorities to determine which software platform is the best fit for its unique circumstances. Ultimately, the right software can help businesses save time and money while streamlining their financial operations and improving their overall performance.

Important Points to Remember before migrating the Netsuite Data to QuickBooks

  • Prior to starting the transfer, you must first sign up for QuickBooks Online. You must login in to your QuickBooks Online account after signing up.
  • You must carefully fill out any welcome sections and create a company profile here.
  • Correct any errors and issues with your NetSuite inventory before importing to prevent data loss.
  • Because the conversion is automatic, there is nothing you can do in QuickBooks Online until it is complete.
  • Following conversion, NetSuite data replaces existing data in QuickBooks Online.
  • The greatest part is that before the process overwrites any data, a warning notice will appear on your computer.
  • You will receive a confirmation email stating that the conversion from NetSuite to QuickBooks Online was accomplished.
  • After the conversion is finished, you must review your data to make sure everything was correctly converted.

How to Migrate from NetSuite to QuickBooks

In order to start the conversion process, You need to sign up for QuickBooks online. Be sure to use other versions, such as QuickBooks plus, If you are a long-time user of QuickBooks desktop. Once you sign up, Log into your QuickBooks online account, Create a Company Profile, and complete any welcome fields. Moreover, you should be careful to not to enter any other data in this particular step.

Converting data from NetSuite to QuickBooks can be a complex process, but by following a few key steps, businesses can ensure a smooth transition. Information from the previous system that is available on QuickBooks, such as Customer List, Vendor List, Inventory List, Costs, Average Costs, Chart of Accounts, and Accounts Receivable, must be converted. Here are the basic steps for converting data from NetSuite to QuickBooks:

1. Identify the Data to be Converted

There are three different versions of QuickBooks Desktop: QuickBooks Pro, QuickBooks Premier, and Quick Books Enterprise. The first step is to identify the data that needs to be converted from NetSuite to QuickBooks. This may include financial data such as general ledger accounts, accounts payable and receivable, and inventory data.

2. Export the Data from NetSuite

The next step is to export the identified data from NetSuite into a format that can be imported into QuickBooks. NetSuite allows users to export data in a variety of formats, including CSV, Excel, and XML.

3. Map the Data to QuickBooks

Once the data has been exported from NetSuite, it needs to be mapped to the appropriate fields in QuickBooks. This involves matching the data from NetSuite to the corresponding fields in QuickBooks to ensure that the data is accurately transferred.

4. Import the Data into QuickBooks

After the data has been mapped, it can be imported into QuickBooks. QuickBooks offers a variety of import tools to help businesses import data from other software platforms.

5. Verify the data

Once the data has been imported into QuickBooks, it’s important to verify that the data has been transferred accurately. This involves reviewing the data in QuickBooks to ensure that it matches the data from NetSuite.

6. Reconcile Accounts

Finally, It’s important to reconcile accounts in QuickBooks to ensure that the financial data is accurate. This involves comparing the data in QuickBooks to bank statements and other financial records to ensure that everything is in balance.

Note: Overall, converting data from NetSuite to QuickBooks can be a complex process, but by following these basic steps, businesses can ensure that the data is accurately transferred and that their financial records are up to date. It's important to work with a qualified professional who has experience with both NetSuite and QuickBooks to ensure that the conversion is done correctly and efficiently.

System Requirements for a Successful Netsuite to QuickBooks Data Migration

The minimum requirements of the system for the migration of data from FreshBooks data to QuickBooks are explained followed:

Operating System
1 Operating System

Any one window from any of the three windows i.e Window 8, Window 10, Window 11.

Operating System
2 Memory (RAM)

Minimum required Random Access Memory is 512 MB.

Microsoft .NET Framework
3 Microsoft .NET Framework

Minimum Version 2.0 is the requirement of the system for the data conversion

4 Processor

Minimum requirement of the processor is 500 MHz Intel Pentium II.

Hard Drive
5 Hard Drive

Minimum required available space in the hard drive is 2.5GB.

QuickBooks Desktop
6 QuickBooks Desktop

Choose any one from four of the QuickBooks Desktop that is QuickBooks Pro, QuickBooks Primer, and QuickBooks Enterprise 16 or higher.

What File Format to Use When Transferred from NetSuite to QuickBooks?

It is important to know what types of information can be successfully migrated from NetSuite to QuickBooks when it comes to data transfer. This section discusses the types of data that can be transferred, such as customer and vendor information, invoices and payments, sales and purchase orders, and inventory. You can utilize Google Sheets, a CSV file, or an XLSX/XLS file to transfer data from Netsuite to QuickBooks Desktop & Online.

Here are some details about the different formats:

  • XLS/XLSX File: XLS is the name of the Microsoft Excel file type used from 1997 to 2003. With Microsoft Excel 2007 and beyond, the XLSX file type is utilized.
  • CSV File: CSV files are a common file format used to store text files containing tabular data. In CSV files, a comma, semicolon, or other special character is used to divide each text field.
  • Google Documents: Google Sheets is a cloud-based spreadsheet created in Google Drive.

Dancing Numbers Checklist: Before Netsuite to QuickBooks Data Migration Process

  • Use the features of QuickBooks Online to analyze and match your needs.
  • While the software includes certain advanced features like complex sales ordering, batch transaction processing, advanced inventory, or the average cost for inventory, among others, the QB Online edition has limited features.
  • In QuickBooks Online you can follow strict character limitations. Therefore, change your files right away if they don’t follow the QuickBooks Online naming guidelines.
  • Before converting your company file, you can use QuickBooks Desktop version 2016 or later. Update your information for previous versions and download the latest version.
  • To find out the version of QuickBooks Desktop you are using right now, open the program and use the F2 or Ctrl + 1 keys on your computer. After that, the Product Information Window will be displayed to you. To upgrade QuickBooks Desktop to the latest version, you have to choose Update Now from the Help menu here.
  • Make sure you run your reports and payroll data in advance because the payroll data might not convert automatically.
  • You have 60 days from the date of account creation to use “database conversion services” to convert files from your PC into QB Online accounts. In case you are unable to convert during the first sixty days, you will need to close your QuickBooks Online account and open a new one.
  • You can fix any errors in your QuickBooks Desktop inventory is a must for moving on with the QuickBooks conversion. It will help you from losing data.

Do Netsuite to QuickBooks Data Migration with Dancing Numbers

It can be intimidating to convert your ERP system or accounting software. Depending on how long you have been in business, you may have many GB of data, and it’s possible that QuickBooks and your current accounting software don’t work together perfectly. Don’t worry if the QuickBooks converting tools are unclear. Professionals will safely and securely migrate your data, saving you time and headaches

You will have a dedicated conversion consultant working for Dancing Numbers who will evaluate your particular situation, decide which QuickBooks items you’ll require, and collaborate with you to create a phased conversion plan. Also, you have full-time programmers who will take care of your historical data’s export, cleaning, and import. Following the conversion, your team will receive thorough training on the new system, and you will be assisted in setting up productive procedures that let you make the most of your new system.

Swift and Precise

Expertise and Experience

With over a decade of experience and 16000+ successful conversions, our experts ensure a seamless transition.

Swift and Precise

Data Security

Your data’s security is our top priority. We employ state-of-the-art encryption and compliance measures throughout the conversion process.

Swift and Precise

Customized Solutions

Every business is unique. We offer tailored conversion plans to meet your specific needs and workflows.

Smooth Import

Seamless Integration

Enjoy a smooth transition with minimal disruption. We ensure your new QuickBooks system integrates flawlessly with your existing operations.

Smooth Import

Post-Conversion Support

Our commitment doesn’t end with the conversion. We provide comprehensive support to ensure you’re fully satisfied and confident with QuickBooks.

Smooth Import

Certified QuickBooks Migration Experts

Our team holds official QuickBooks certifications, ensuring your migration is in the hands of qualified experts.


A Trusted Partner Familiar with Your Business and Industry

Our team of consultants at Dancing Numbers has extensive experience working with numerous businesses across various industries. We specialize in customizing QuickBooks and ERP systems to meet the specific requirements of each industry. Whether you own a small retail store, manage an international manufacturing business, operate a residential construction company, practice law, run a software company, or oversee a rapidly expanding nonprofit organization, we have encountered and successfully addressed similar challenges before. Count on us to provide the assistance you need.


Connect with An Expert Now!

In order to ensure a trouble-free experience for users, FreshBooks to QuickBooks Data Conversion services must be flawless and exceptionally secure. For prompt assistance and resolution, contact the QB experts if you encounter any difficulties during this process.

Frequently Asked Questions

Why would I want to convert from NetSuite to QuickBooks?

It is extremely important to convert from NetSuite to QuickBooks. It adds various benefits like budget management, user-friendly, and flexibility. Moreover, if your business has changed, QuickBooks might align more with your requirements.

Is it complicated to convert from NetSuite to QuickBooks?

The complexity of migrating to NetSuite is influenced by aspects such as the volume of data, financial intricacies, and customization level. Smooth transition requires guidance from accounting professionals or migration specialists to optimize the process.

What data can be transferred from NetSuite to QuickBooks?

Typically, basic financial data like charts of accounts, customer and vendor lists, transaction history (e.g., invoices, bills, payments), and inventory information can be easily transferred. It’s important to note that certain customizations and historical data might not migrate directly and might require manual intervention to ensure a smooth transfer.

What is the Estimated turnaround time for converting NetSuite to QuickBooks?

The length of the data migration process can differ depending on a range of factors. These include the amount of data, the complexity of the financial setup, and the accessibility of resources for the conversion. It is important to schedule adequate time for the planning, testing, and execution stages.

Can I maintain historical financial data after the conversion?

Maintaining historical financial data after converting from NetSuite to QuickBooks is possible, but the methods for storing and accessing it may be different. Consulting with accounting professionals is recommended to determine the best approach for preserving historical records effectively in QuickBooks.

Will my customizations and workflows from NetSuite transfer to QuickBooks?

When migrating from one accounting software to QuickBooks, it’s important to note that not all customizations and workflows can be directly transferred. Some might need to be reconfigured, while others may not be supported by QuickBooks at all. To ensure a smooth transition, it’s crucial to evaluate your existing customizations and workflows and assess how they will be affected by the conversion. This evaluation will help you plan accordingly and mitigate any potential disruptions during the migration process.

What version of QuickBooks should I use for the conversion?

The choice of QuickBooks version for conversion hinges on several factors, such as business size, complexity, budget, and specific needs. QuickBooks offers different versions, including QuickBooks Online, QuickBooks Desktop, and QuickBooks Enterprise. To make an informed decision, it’s crucial to assess the features and limitations of each version to ensure alignment with your business requirements.

Can I test the Netsuite to QuickBooks conversion process before committing to it fully?

Consider testing the conversion process in a controlled environment before fully committing to it. Testing can reveal potential issues or discrepancies, allowing you to make necessary adjustments before transferring your live data to QuickBooks. This proactive approach helps ensure a smooth and successful migration.

What steps should I take to Prepare for the Conversion from NetSuite to QuickBooks?

In order to begin with the conversion process, the first and the foremost step is to balance out your current financial setup in NetSuite. Ensure to clean up your data and create a proper outline for the steps involved in the conversion process. Moreover, you should also keep proper communication with the staff about all the major changes and provide training for the new software.

Is it Possible to Transfer all Data from NetSuite to QuickBooks?

It is possible to transfer most data from NetSuite to QuickBooks. However, there may be some data that cannot be transferred, or that requires additional steps to transfer. For example, if the data in NetSuite is highly customized, it may be more challenging to map the data to QuickBooks. In such cases, it may be necessary to work with a professional who can help with the mapping process.

What is the Best Way to Convert NetSuite Data into QuickBooks?

The best way to convert NetSuite data into QuickBooks depends on various factors, including the size of the data set, the complexity of the data, and the experience of the person performing the conversion. Generally, the process involves exporting data from NetSuite, mapping the data to the corresponding fields in QuickBooks, and importing the data into QuickBooks. However, the actual process can be more complex and may require the use of third-party tools or the assistance of a professional who is experienced in performing the conversion.

What you Can’t Convert from NetSuite to QuickBooks

The following data might need to be moved over manually or re-created:

  • Bank reconciliation.
  • Paychecks and employee wage information.
  • Custom templates.

Why do you need to switch from NetSuite to QuickBooks?

When deciding to migrate from NetSuite to QuickBooks Desktop or Online, you may want a simpler, more cost-effective solution that still provides accounting features without the complexity of NetSuite. There are many features offered by NetSuite that make it an all-in-one solution.

Is there any data that cannot be converted from NetSuite to QuickBooks using the conversion tool?

The following information is not converted:

  • Bank Reconciliation (You will need to do a single bank reconciliation after the conversion. They will send you instructions to do this.)
  • Paychecks are converted as Journal Entries (Importing Paychecks is not supported by QuickBooks)
  • Employee YTD information
  • Individual employee wage or deduction information
  • Custom templates
  • Jobs are not attached to transactions
  • Budgets
  • Fixed Asset Items 
  • Work Tickets

In some cases, fields are not compatible and are not transferred over. You will need to manually enter such fields after the conversion.

Can you customize the NetSuite to QuickBooks conversion process for my business needs?

At Dancing Numbers, our experts help you map NetSuite data fields to QuickBooks structures and adjust settings according to your business requirements.

What are the minimum system requirements for converting NetSuite to QuickBooks?

QuickBooks Desktop requires a 64-bit Windows operating system and won’t run on 32-bit. Find out how to check if you have 64-bit. 2.5GB of disk space (additional required for data files). Additional software: 60MB for Microsoft .

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