You can rely on Dancing Numbers as an experienced Maxwell to QuickBooks Data Conversion Service provider. Having converted more than 1,000 QuickBooks data sets, we have performed a reliable process for conversion success.

Your dedicated Maxwell to QuickBooks Conversion specialist at Dancing Numbers will assess your needs, identify the QuickBooks products you will need, and collaborate with you to create a phased conversion plan. We also have full-time developers on staff who will take care of your historical data’s import, cleaning, and export. Following the conversion, your staff will receive full training on the new system and will help you in setting up effective processes so you can maximize its benefits.

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Project management and accounting capabilities are offered by Maxwell Systems ProContractorMX, a comprehensive construction solution for all business needs throughout the construction project lifecycle. You may have end-to-end control and a smooth workflow across applications from takeoff and estimating to job cost accounting and project management using an all-in-one solution. Because of its wealth of functionality and intuitive design, QuickBooks accounting software is favored by many. Any company can contact us if they are looking for effective conversion services. They are experts in helping with conversions from Maxwell to QuickBooks, simplifying and easing the procedure. You can guarantee speed and security throughout your relocation by working with us to ensure a smooth transition. Feel free to browse our blog for further information if you’re thinking about switching from Maxwell to QuickBooks.

Advantage of Maxwell to QuickBooks Data Conversion

  • Ensure that your most significant company history gets transformed. Feel certain that all old data will be appropriately moved to the new system.
  • Reduce the time it takes for conversion from Maxwell to QuickBooks. Reduce time spent working on two systems and eliminate double entering.
  • Check that your system is appropriately configured, that all tables and databases are operational, and that your bank accounts are properly linked.
  • Get customized training for your leadership and the entire staff.
  • Make the most of QuickBooks. It helps in showing you how you can use the 150+ pre-built reports and generate bespoke reports for your company.
  • Build on top of your QuickBooks. We have skilled developers who can use the QuickBooks API to create modules and add-ons to match your company’s demands and ambitions.
  • Maintain an ongoing support crew to fix difficulties and ensure QuickBooks grows with your business.

Checklist: Before QuickBooks Data Migration Process

  • Use the features of QuickBooks Online to analyze and match your needs.
  • While the software includes certain advanced features like complex sales ordering, batch transaction processing, advanced inventory, or the average cost for inventory, among others, the QB Online edition has limited features.
  • In QuickBooks Online you can follow strict character limitations. Therefore, change your files right away if they don’t follow the QuickBooks Online naming guidelines.
  • Before converting your company file, you can use QuickBooks Desktop version 2016 or later. Update your information for previous versions and download the latest version.
  • To find out the version of QuickBooks Desktop you are using right now, open the program and use the F2 or Ctrl + 1 keys on your computer. After that, the Product Information Window will be displayed to you. To upgrade QuickBooks Desktop to the latest version, you have to choose Update Now from the Help menu here.
  • Make sure you run your reports and payroll data in advance because the payroll data might not convert automatically.
  • You have 60 days from the date of account creation to use “database conversion services” to convert files from your PC into QB Online accounts. In case you are unable to convert during the first sixty days, you will need to close your QuickBooks Online account and open a new one.
  • You can fix any errors in your QuickBooks Desktop inventory is a must for moving on with the QuickBooks conversion. It will help you from losing data.

How We Help You Convert To QuickBooks

It can be intimidating to convert your ERP system or accounting software. Depending on how long you have been in business, you may have many GB of data, and it’s possible that QuickBooks and your current accounting software don’t work together perfectly. Don’t worry if the QuickBooks converting tools are unclear. Professionals will safely and securely migrate your data, saving you time and headaches

You will have a dedicated conversion consultant working for Dancing Numbers who will evaluate your particular situation, decide which QuickBooks items you’ll require, and collaborate with you to create a phased conversion plan. Also, you have full-time programmers who will take care of your historical data’s export, cleaning, and import. Following the conversion, your team will receive thorough training on the new system, and you will be assisted in setting up productive procedures that let you make the most of your new system.

1 Determine the Products Needed

Your personal QuickBooks Conversion Specialist will take the time to get to know your company and its present setup. You will learn the precise requirements your team has for an accounting system and which QuickBooks products you will require. This may involve QuickBooks Enterprise, Field Service Management, Payroll, or Point-of-Sale.

2 Template File Setup

In order to achieve this, it is necessary to create the appropriate procedures that will make QuickBooks fit your company like a glove and guarantee that we can seamlessly import all of the data from your current accounting system. You might want to perform double entry during this brief period in both your old system and the new QuickBooks file. You can collect information, such as accounts payable and receivable reports, P&L, monthly balance sheets, and any other data that has to be converted to QuickBooks.

3 Go Live and Train Your Team

To ensure that your business effectively switches over to the new software, training your workforce is essential. To ensure that your team is knowledgeable about using your new system, you will have training. More than 200 training videos are on the website since Dancing Numbers is known for its training and wants all QuickBooks users to be successful, even if they aren’t our clients.

4 Close and Review The Books

This procedure enables you to determine whether you require any more information or monthly reports in order to run your business. It will be thoroughly double-checked to make sure that everything you need is imported because frequently we don’t know which information is important until we no longer have access. We will transfer any more files from your previous system to QuickBooks if they need to be moved.

5 Follow Up and Maintenance

You will be given a month or two to use the QuickBooks program before checking in to see how things are doing. We will strive to stop any problems before they start if you are having any. Also, we will retrieve any features or data that were left in your legacy system. In order to keep you on track, we also recommend continuing monthly or quarterly closing services. The main goal is to ensure that you use your accounting software to its full potential.

Dancing Numbers

The Dancing Numbers Commitment


Built on Trust

We make sure that the conversion of your most important business history is flawless and correct. You have to feel confident in the proper migration of all historical data to the new system.


Accelerated Conversions

You have to speed up the time to conversion. Reduce time spent working on two systems at once and do away with double entering. Make sure your system is configured properly, that all tables and databases are operational, and that your bank accounts are linked properly.


Support and Training

Get custom training for your entire staff, including the leadership. Take full advantage of QuickBooks. You will be demonstrated how to use the 150+ pre-built reports and generate custom reports specific to your company.



QuickBooks can be made more powerful by adding custom modules, marketplace apps, or open API. Our developers will integrate, install, and customize solutions to your business processes.



You may rely on our professionals to troubleshoot and optimize for consistently excellent performance if you ever feel that your new QuickBooks system is slow or not performing as planned.


Keep Your Past Records

Rest assured that all crucial business historical data will be transferred accurately to the new system, ensuring its seamless integration.

Phases You need to Transfer Data from Maxwell to QuickBooks

Here are some general steps for integrating or moving data from Maxwell to QuickBooks:

Determine the Supported Integration

Confirm whether Maxwell has any integration options or features that are specially designed to integrate with QuickBooks. Check Maxwell’s documentation, and website, or contact their support to see if they provide any direct integration solutions for QuickBooks.

Maxwell Data Export

If Maxwell enables you to export data, check for ways to export the data you wish to transfer to QuickBooks. This might include information about customers, invoices, costs, and so on. Typically, these choices may be accessed inside the Maxwell platform itself, frequently in the form of CSV (Comma-Separated Values) or Excel files.

Prepare Data for QuickBooks

Depending on the data format needed by QuickBooks, you may need to prepare the exported data from Maxwell. QuickBooks normally enables CSV imports for specific types of data, so be sure your data is properly organized and written by QuickBooks’ import criteria.

Use the QuickBooks Import Feature

Log in to your QuickBooks account and go to the Import Data area. This might be located in the settings or under a special tab for importing data. Look for possibilities for importing the prepared Maxwell data into QuickBooks.

Map Data Fields

During the QuickBooks import process, you will most likely have the opportunity to map the fields from your Maxwell data to the appropriate fields in QuickBooks. This step is critical to ensuring that the data is accurately matched and imported into the appropriate QuickBooks categories.

Examine and Approve

Before completing the import, thoroughly study the data mapping and the information that will be transferred into QuickBooks. Before confirming the import procedure, ensure its accuracy and completeness.

Converting Files of the Maxwell to use in QuickBooks

Data Services you will get after Converting Files of the Maxwell to use in QuickBooks

Data of the Lists

The stored information is stored in the form of lists which are converted to a new file. You can easily use these lists in QuickBooks. This list includes information like Clients, employees, business customers, vendors, and the products of the company. It is important data. Conversion is the fastest way of getting lists.


Transactions contain all the complete information of invoices, bills, sales receipts, purchase orders, payments, and deposits. Accuracy is an important part of the transaction.


You can easily get all the information complete, accurate, and in detail. File cleanup is the important feature of this which takes place here and plays an important role. The data of the inactive user is removed automatically, which helps boost your process.

Online services give you the option to upload the Maxwell file and get the link for the converted file for download. The link can be used in your QuickBooks Software and it will have all the important information of your company.

System Requirements for a Successful Data Migration

The minimum requirements of the system for the migration of data from Maxwell data to QuickBooks are explained followed:

Operating System
1 Operating System

Any one window from any of the three windows i.e Window 8, Window 10, Window 11.

Operating System
2 Memory (RAM)

Minimum required Random Access Memory is 512 MB.

Microsoft .NET Framework
3 Microsoft .NET Framework

Minimum Version 2.0 is the requirement of the system for the data conversion

4 Processor

Minimum requirement of the processor is 500 MHz Intel Pentium II.

Hard Drive
5 Hard Drive

Minimum required available space in the hard drive is 2.5GB.

QuickBooks Desktop
6 QuickBooks Desktop

Choose any one from four of the QuickBooks Desktop that is QuickBooks Pro, QuickBooks Primer, and QuickBooks Enterprise 16 or higher.


A Trusted Partner Familiar with Your Business and Industry

Our team of consultants at Dancing Numbers has extensive experience working with numerous businesses across various industries. We specialize in customizing QuickBooks and ERP systems to meet the specific requirements of each industry. Whether you own a small retail store, manage an international manufacturing business, operate a residential construction company, practice law, run a software company, or oversee a rapidly expanding nonprofit organization, we have encountered and successfully addressed similar challenges before. Count on us to provide the assistance you need.


What Our Customer Says !

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To facilitate seamless data transition from Maxwell to QuickBooks, Dancing Numbers presents a highly reliable and effective data conversion service, ensuring a smooth experience.

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Dancing Numbers is renowned for its exceptional Maxwell to QuickBooks conversion services. Their team possesses profound knowledge and efficiency, delivering top-tier customer service. I wholeheartedly endorse their services.

Sam Delores
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Dancing Numbers provides a dependable and effective conversion service, it helps in smooth data transfer and transition from Maxwell to QuickBooks.

Andrew Alfredo

Essential considerations before beginning with data conversion

  • Analyze your requirements and match them up with QuickBooks Online’s features before starting the conversion. The QuickBooks Online version might not have everything you need. Also, QuickBooks Online can significantly change how you handle your clients, projects, and workflow. Complex Sales Ordering, sophisticated Inventory, Batch transaction Processing, or Average Cost for Inventory are among the advanced features that are not available in QuickBooks Online.
  • QuickBooks Online has tight character limitations. So, if your files don’t follow the QuickBooks Online naming standards, rename them.
  • You will have up to 60 days after creating a QuickBooks Online account to convert your files from your PC once you begin using the database conversion services. You will need to terminate your QuickBooks Online account and open a new one if you can’t convert within the first 60 days.
  • Please make sure you have QuickBooks Desktop version 2016 or later before converting your company file. You will need to update your information for older versions and download the most recent version. Press F2 or Ctrl + 1 when QuickBooks Desktop is open to find out the version of QuickBooks Desktop you are presently using. The Product Information Window will appear. Update QuickBooks Desktop to the latest version by selecting Update Now from the Help menu.
  • Make sure you run your payroll reports and data in advance because it’s possible that the payroll data won’t convert automatically.
  • Before moving further with the QuickBooks conversion, fix any errors in your QB Desktop inventory. Loss of data will be prevented.

Frequently Asked Questions

Is a Converting Tool Available in QuickBooks?

The QuickBooks conversion tool is one of the most helpful tools of QuickBooks. You may use this tool to convert a business file from another software.

What is the Location of QuickBooks data file?

The default path for QuickBooks Desktop company files is: C:UsersPublicPublicDocumentsIntuitQuickBooksCompany Files, for Sage it is C:ProgramDataSageAccounts, from any of these locations you should be able to pick the version/year of the program your file is running.

What File Types do QuickBooks Download?

A QuickBooks file extension is a sort of file extension that is only used (and owned) by QuickBooks to assist keep track of large amounts of data. The most popular QuickBooks file extension is QBW (business file), followed by QBB (backup file) and QBO (bank statement file).

Does QuickBooks Accept Excel files?

You may import Customer, Vendor, Item, and Chart of Accounts data from an Excel file. When importing Excel files from QuickBooks, you have a few alternatives.

How Long does a QuickBooks Conversion take?

All 100% are finished within 72 hours. Usually finished in forty-five minutes. During the migration process, data is stored on secure AWS servers and is deleted as soon as your conversion is authorized. The data security policy of Intuit is available here.

What is the Maximum Time that will take for me to Convert QuickBooks Data from Maxwell Files?

It will take a certain amount of time to convert data from Maxwell to QuickBooks. With the QuickBooks built in features, we hope to cover all your time and give you valuable results.

Does QuickBooks Save Online?

QuickBooks automatically creates backups of your data when you activate the Online Backup and Restore program. It will log any modifications made to your company’s data after it’s finished. After that, you can always restore a backup.

Will the Process be Cost-effective?

Because of its numerous features that make invoicing and account management simple, as well as its reasonable pricing, QuickBooks Online from Intuit is our top pick for small business accounting software. QuickBooks is simple to use and set up. The reasonably priced plans meet various demands.

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