Stripe QuickBooks Integration

by James Antonio

QuickBooks is a leading payment and invoicing software that lets you create and send invoices, track payments, and automate bookkeeping.

At the same time, Stripe provides robust APIs for recurring billing and online payments.

Integrating QuickBooks and Stripe is very easy and convenient. It lets you synchronize QuickBooks Online with Stripe data. Also, it synchronizes Stripe Customers, Payouts, Sales, Taxes, Fees, etc.

QuickBooks Online allows you to keep books accurate and precise without the annoyances of manual data entry.

Stripe integrates with both QuickBooks Online and QuickBooks Desktop. You can integrate Stripe to QuickBooks Desktop to import complex Stripe transactions into your books to make them neat and ready for tax reporting.

This integration enables users to pay invoices and automate Stripe transactions in QuickBooks.

Dancing Numbers allows you to import, export, and delete info between QuickBooks Online and Stripe automatically in a matter of minutes.

Steps for Integrating Stripe and QuickBooks

  • In your QuickBooks Desktop, move to the Help menu and choose App Center and Find More Business Solutions.
  • In the Apps for QuickBooks Desktop Marketplace window, You can search for Stripe from the field.
  • Now, choose the app from the list.

How Stripe works with QuickBooks

This integration makes accounting and bookkeeping more fun and easy to carry out. Stripe will save customer’s an average of 300 hours per year. It automates bookkeeping for small enterprises that use Quickbooks so that you can focus on your enterprise.

The Stripe data will accurately account for the sales tax on your sales transactions processed via credit card payments through Stripe.

Stripe can hold funds on your behalf. When you accept a payment or make a sale, Stripe will pay the customer’s payment and then deposit the funds to a holding account. This is your balance of funds composed of different types of transactions. Then, Stripe will transfer these payouts from your available account balance into your existing bank account based on your payout schedule.

Also, Stripe withdraws funds from your balance to pay for different expenses such as payment processing fees and refunds. Thus, the transfers Stripe will regularly make to your existing bank account will not show all the credits and/or debits behind the scenes.

Key Advantages of Integrating Stripe and QuickBooks

  • User-friendly and no-fuss.
  • Easy Syncing. Syncing is easy; just follow the guide, and customer support will also be glad enough to walk you through it. It lets you track sync status at any time and rollback any action with just one click.
  • Offers easy and protected payment processing online.
  • It gives total control over your time and your books. Stripe data is automatically updated in your QuickBooks Online, which provides you with a clear, up-to-date picture.
  • Therefore, it keeps your business error-free and saves your hours on manual data entering.
  • It offers quick reconciliation. You can reconcile after the Stripe transactions have been imported with just one click in your QuickBooks Company.

Shortcomings of Stripe and QuickBooks Online integration

The issue with Stripe and QuickBooks Online integration is that your information must be manually entered into your QuickBooks company and not analyze the transactions before import.

However, you will be needing something that synchronizes your data in detail and gives you total control over the actions happening with Stripe data in your QuickBooks Online so that you can always keep your book updated by matching Stripe transactions with QuickBooks Online entirely and accurately.

Frequently Asked Questions

How can I Enter Stripe Transactions in QuickBooks?

On the QuickBooks dashboard, Click on to Accounting> then, Chart of Accounts> New.
The Account Type is “Expenses,” the Detail Type is “Other Business Expenses” or mayhaps “Bank Charges,” and the Account Name is “Stripe Merchant Fees” or something alike, now click Save and Close.

How can I Reconcile Stripe Payments in QuickBooks?

Step 1: Navigate to the bank reconciliation page in your QuickBooks account.
Step 2: Provide a statement balance amount and statement date.
Step 3: Now, start the Reconciliation Process.

Which Versions of QuickBooks do Stripe Support?

It currently supports QuickBooks Online Simple Start, Essentials, Plus, and Advanced. It further supports QuickBooks Pro, Premier, and Enterprise through the desktop.

How can I Process Stripe Refunds on QuickBooks Online?

You can create a bank deposit to add the refund:

Step 1: First, go to the +New button.
Step 2: Now, click on Bank deposit.
Step 3: Choose the Payment under the Select the payments included in this deposit section.
Step 4: In the Add funds to this deposit section, choose the expense account for refunds.
Step 5: Enter the amount also in a negative ($-750.00).
Step 6: Now, click Save and close.

How can I Record Stripe Payments in QuickBooks?

Create an expense in QuickBooks.
Now, click on the plus (+) sign and select Expense under Suppliers.
The Payee will be Stripe, and the Account will be Stripe as well.
Now, add the credit card processing fee and then save the expense.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

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