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Shopify QuickBooks Integration: How to Connect Your QuickBooks to Shopify

One of the well-known online stores that allow users to launch their own e-commerce businesses is Shopify. Maintaining organized information […]

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One of the well-known online stores that allow users to launch their own e-commerce businesses is Shopify. Maintaining organized information may become difficult if businesses experience tremendous growth. It is necessary to keep records of financial and accounting information for things like taxation, estimating profits and losses, and other things.

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Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

Combining accounting software like QuickBooks with your account on the online store can be advantageous compared to using it alone. You can see more features that, in most cases, make your information automatically organized thanks to the Shopify QuickBooks integration. Business owners and startup founders can benefit from synchronized account information at both big and small scales.

QuickBooks for Shopify enables you to seamlessly export all of your Shopify sales to QuickBooks, straight from your admin. With a single click, your order data is automatically sent to your QuickBooks Online account. QuickBooks Online is a mobile, cloud-based software that still has powerful functionality but without the steep learning curve of QuickBooks Pro.

This online version of QuickBooks that supports integration with Shopify lets owners invest more time in growing their enterprise rather than investing time in understanding or using different payment platforms.

QuickBooks Desktop Shopify Integration

QuickBooks Desktop is the old way of accounting software that was launched way back in 1992. However, QuickBooks Desktop is still one of the primary software choices of accountants worldwide.

QuickBooks Desktop most often indicates QuickBooks Desktop Pro, although there are three different QuickBooks Desktop products: QuickBooks Desktop Pro, and QuickBooks Desktop Enterprise, and QuickBooks Desktop Premier.

The principal difference between the three is that Pro is intended for small enterprises, Premier for medium enterprises, and Enterprise for large enterprises. Each plan progresses in terms of features and available users.

Each desktop version of QuickBooks offers unbelievable accounting tools and great features, including budgeting, expense tracking, and job costing, 200 integrations, and positive customer feedback.

However, It’s worth heeding that QuickBooks Desktop is only available on Windows operating systems.

What are the Advantages of Shopify QuickBooks Integration

  • It lets you easily and quickly import all your orders and refunds from Shopify into QuickBooks, including customers and products associated with the order. Plus, you can export historical data from as far back as you like from Shopify into QuickBooks. With one click, you can allow orders to be automatically exported.
  • You can automatically export your fees and payouts for Shopify Payments. You can enable this setting, so all your Shopify Payments fees and payouts are automatically exported to QuickBooks Online.
  • When you export your Shopify Orders into QuickBooks Online, you’ll be provided a full summary of all Shopify orders and their total value. Items and taxes are automatically exported.
  • Every order you export from Shopify into QuickBooks will automatically cover all line items and taxes, so you don’t need to bother about adding them in.
  • It automatically imports tax rates for several tax agencies. It will automatically set up new tax agencies and their associated tax rate based on your imported orders.
  • You can easily choose which account you would like your product sales income and gift cards to go into. It lets you select an existing account or create a new one to import your order information, which includes being able to classify your gift card sales in a liability account.

In addition to this, you can also find that:

  • Process automation has advantages for big, medium-sized, and small businesses. Once synchronization has been enabled, users who currently use QuickBooks and Shopify on two different platforms will only need to access one location.
  • It may be simpler to plan a number of business processes. You might not need any tools for carrying out processes such as gathering data, keeping track of imports and exports, etc.

How to Integrate QuickBooks Online with Shopify?

Your QuickBooks Online and Shopify accounts can be synced using various applications. For business owners on a tight budget, Shopify Connector may be the finest solution for integrating Shopify and QuickBooks. Other applications like QuickBooks Sync by Bold and QuickBooks Bridge can also help with account integration. They can synchronize in a limited time and grant you access to certain features that you can use to carry out business-related tasks.

Option 1: Using a Shopify Connector

Shopify Connector has been launched for better accounting and e-commerce business processes. This is the application by Intuit which links your Shopify store account with that of QuickBooks Online.

Access the search feature of QuickBooks Online to use this software integration application. Then you have to click on Get App Now from Shopify App Store. Enter the required information in it, after the application has been accessed. After that, you have to wait for it to integrate Shopify QuickBooks Online.

  • Start by running the accounting software and then find the search feature.
  • In this feature write the following:
    • Shopify Connector
  • Then you have to select this Integration application and to download it, you have to click Get App Now.
  • After the download provide the app with the details.
  • Now you have to wait for a process that will complete QuickBooks Online integration with Shopify.
App PlanIntegration CostUsers Allowed
Shopify Connector by QuickBooksFreeNot Limited

Option 2: QuickBooks Sync by Bold for Connecting

It is an application for companies who desire to link to Shopify and get as many integration benefits as possible. This app enables you to quickly link and starts using them with a number of automatic processes. In QuickBooks Online you can find this application by conducting a search for it. You can get it downloaded/ installed through the Get App Now button. Then choose your plan according to your desire and then decide whether you wish to obtain a trial or directly purchase it. You can connect your accounts and then you can finally start with Shopify and QuickBooks Online integration.

PlanIntegration Price per MonthUsers AllowedTrial
ShopifyNearly $29214 days at no cost

Option 3: Syncing by QuickBooks Bridge

This is a bookkeeping application. Other than satisfying your accounting requirements, tasks related to integration can also be executed through it. You should learn this app’s usage if you want to find out how to integrate Shopify and QuickBooks Online. Through Shopify, this application works after its installation. It includes several plans. Get different functions with each plan. The number of functions may vary as it depends on the plan’s cost.

How You can Download QuickBooks Bridge

  • You can use the link as it is mentioned:
  • Then you have to tap on the Add App option to get QuickBooks Bridge.
  • For Shopify you will be redirected to the Log in page.
  • Enter your login ID and press Next in Email.
Shopify For QuickBooks Online

You will be required to choose a plan and finish the remaining steps, such as entering your details. Any amount made must be paid. Following that, you may follow the instructions to learn how Shopify integrates with QuickBooks Online.

Plan NameCost per Month ($)Trial (Days) at No Cost
Silver107
Gold207
Platinum307
Pay as You GoFree Installation or 0.17

Note: Previously, QuickBooks Bridge may have only been able to integrate with QuickBooks Online. You may now integrate Shopify with QuickBooks Desktop using this app.

When Should the Integration of QuickBooks and Shopify be Completed?

At times a company’s inventory may not be available. Receiving orders from shopping platforms may not be convenient. For receiving more orders and record maintenance Shopify QuickBooks inventory integration can be helpful in such times.

You could also be able to profit from the synchronization in other conditions.

  • Larger amounts of data may require businesses to spend more time manually entering orders, transactions, and other information. They might have to put in more hours of work as a result. The software can automate data transfer by connecting to Shopify.
  • Crashes on systems or computers can happen frequently. Your data may be lost or impacted in such situations. Even though the device might be repaired, getting the data back can be difficult. This can be avoided by using the sync between the shopping and accounting platforms as a backup.

Shopify QuickBooks Integration Review

Orders may also increase as e-Commerce enterprises experience growth. There may be more information to manage as a result of this increase. Similarly, accounting processes can increase. Owners of businesses can manage these tasks using QuickBooks. It’s interesting to note that, according to reviews of the Shopify QuickBooks integration, these operations can guarantee that these processes are managed but not manually.

Businesses can use automation, according to reports of Shopify’s integration with QuickBooks Desktop, Online, or other versions. You might see a variety of combined features of the online store and QuickBooks accounts, depending on the version you pick, that might help you systematic your work. Even if not all of these processes might be automated, the majority of them might not require manually. With lower manual tasks, you will have more time to enhance various aspects of your e-commerce business.

Any business may not need to integrate or sync Shopify with Intuit QuickBooks. However, if chosen, it may be beneficial. Although you may access the features of both platforms individually, Shopify QuickBooks integration enables you to use these and more from a single location. In the long run, it may prove to be an impactful approach for business growth.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-347-428-6831 or chat with experts.


How to Integrate Shopify and QuickBooks Online: Video Tutorial


Frequently Asked Questions (Faqs)

Does QuickBooks track the inventory that I sell through Shopify?

Yes. Shopify updates QuickBooks with every sales transaction’s details, including how many of each item you sold. Then, QuickBooks automatically subtracts the sold items from your quantity on hand, so it’s always up-to-date.

What QuickBooks data is synced with Shopify?

Shopify will sync the product data stored in the QuickBooks Online account to Shopify.

How are the Shopify Sales imported?

All orders and refunds from Shopify show up as a sales receipt in your QuickBooks. Every order you export from Shopify into QuickBooks will automatically cover all items and taxes, including shipping.

Can I integrate Shopify with QuickBooks Desktop?

Yes, You can integrate Shopify with all QuickBooks Desktop, Online, and Enterprise.

Can You Integrate QuickBooks to Shopify?

You can easily export all of your Shopify sales to QuickBooks from your admin area using QuickBooks for Shopify. Your order information (including line items and taxes) is instantly sent to your QuickBooks Online account with just one click.

Can You use QuickBooks for E-Commerce?

As part of their QuickBooks Online subscription, product-based businesses in the US can now link one or more e-commerce stores with QuickBooks, starting with Amazon, Shopify, and eBay.

Does Shopify Collect Sales Tax?

The default sales tax rates that Shopify uses are frequently modified. If you use the default rates, be sure they are up to date and appropriate for your specific situation. When needed, you can override them. Shopify does not submit or file your sales taxes on your behalf.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Error Free

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On-time Support

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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