Sage 50 to QuickBooks Data Conversion – Steps, Prerequisites, Tips

Before you start the Sage 50 to QuickBooks Data Conversion, save the data on a local hard drive. You must also upload the data present in Sage 50 (Peachtree) to QuickBooks Desktop or Online via a secure server. For a complete step-by-step guide, Keep Reading!

Have you been using Sage 50 for your company, and now your accounting requirements have increased? Well, it’s time to start using QuickBooks, as it is considered a powerful accounting tool. Sage 50 and QuickBooks are the strongest competitors for accounting software. However, it is different from one another when it comes to capacity and efficiency. Sage 50 and QuickBooks are among the oldest competitors in the world of accounting software solutions.

Users with older versions Sage such as Peachtree-Sage 50, Sage100, and Sage 300, cannot perform the Sage 50 to QuickBooks Data Conversion. Such users are required to store the data in an Excel sheet and then import it to QB. Moreover, the packages available at QB are less costly compared to Sage.

Do you want to know the steps to migrate Sage 50 data to QuickBooks? Look no further! Check out this article for steps required in Sage 50 to QuickBooks Data Conversion, names of convertible and nonconvertible data, what after the data is converted, and tips for smooth and hassle-free data conversion.

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Prerequisites for QuickBooks Data Conversion

Before you start the Sage 50 to QuickBooks Data Conversion, it is necessary to set up your computer. Here are the Prerequisites for QuickBooks Data Conversion that will help reduce errors and deliver the converted file in less time.

Sage 50 and QB have to be installed in the same computer system.
The operating system of your computer must be higher than 500Mhz Intel Pentium 2 processor and 512 MB RAM. (such as MAC OS and Windows 10).
You must use QuickBooks Desktop versions available from 2018 onwards, and Sage 50 version available from 2015 onwards.
Make sure that the versions of QB and Sage are within the same region. If your QB is a US version, Sage 50 must also be US version. The Sage 50 to QuickBooks Data Conversion is not possible with versions used from different regions.

Dancing Numbers Checklist Before Migrating the Data From Sage 50 to QuickBooks

  • All set to migrate your company’s file into QuickBooks from Sage 50? Well, scan through the Checklist provided by Dancing Numbers before migrating from Sage to QuickBooks!
  • Make a duplicate copy of your Sage 50 file. Since the backup file will be needed for uploading in a later step, save it in an easily accessible area.
  • You must end your subscription and create a new account if you have previously used any part of an existing QuickBooks Online Company file. Data that already exists in a QuickBooks Online Company file cannot be moved into it.
  • Compare all of your bank and/or credit card statements to the most recent one you have access to.
  • The balances in your bank account should be noted after the reconciliation process, as they will be needed to prepare the post-conversion reconciliation in your QuickBooks Online company file.
  • For the remaining quarter, submit your quarterly sales tax return. It is recommended that you switch to cash-based accounting as soon as a tax period has closed and been reconciled. If not, there may be a substantial amount of post-conversion work in QuickBooks Online (taking into account partially paid bills).

Convert from Sage 50 to QuickBooks Desktop

Follow the step-by-step guide provided below for an easy Sage 50 to QuickBooks Desktop Data Conversion.

Step 1: Setup QuickBooks System Requirement

Before the process of Sage 50 to QuickBooks Data Conversion begins, one must set up QuickBooks as per the system requirements.

Operating System:Windows 10, Windows 8.1, Windows 8
Processor:500 MHz Intel Pentium II (minimum)
Memory (RAM):512 MB (minimum)
Hard Drive:2.5 GB of free space (recommended)
Microsoft .NET Framework:Version 2.0 (minimum)
QuickBooks Desktop:Pro, Premier, or Enterprise 2018 or higher
Sage 50, Sage 50 QuantumVersion 2015 and above

NOTE: If you’re using Peachtree, Sage 50 (2014 or older), Sage 100, Sage 300, or Sage Industry Specific, this tool won’t work for you. However, you can still transfer your data using Excel.

Step 2: Save Your Company Data

Prepare your company file for the conversion in order to avoid losing your financial data.

  • Firstly, Save your company file data locally on a hard drive.
  • Install QuickBooks Desktop on the same computer in which Sage 50 is being used.
  • Make sure to backup Sage 50 data before the conversion begins.
  • You will likely face errors in your conversion tool while hosting a file on a server or over any network. Hence, to avoid these errors, you need to convert the data file on the server computer.

Step 3: Setup Sage 50 Conversion Requirements

Adjust the system setting of Sage 50 as per the following instructions.

  • Open the desired company file for conversion from Sage 50 to QuickBooks.
  • Click on Maintain > Users > Setup Security > Data Access/Crystal Reports tab.
  • Login using credentials. Always remember, that the ID field is uneditable.
  • You are required to set up a new password for file transfer. Do not increase the limit of 8 characters in the password, as it might hinder the tool’s performance.
  • Click on OK once the new password is set up.

Step 4: Install QuickBooks Conversion Tool

You must download the QB conversational tool for a smooth Sage 50 to QuickBooks Data Conversion. Here are the steps to successfully install QuickBooks Conversion Tool.

  • Visit the official website to download an authentic QuickBooks Conversion Tool.
  • Open the conversion tool and upload the designated file for migration.
  • In the compatibility mode, tick the checkbox to run QB conversion program.
  • From the drop-down menu, select Windows 8, then OK.
  • Select Run as Administrator by clicking on QuickBooksConverstionToolSetup.exe.

Note: Always select Windows 8, even if you’re running the QuickBooks Conversion Tool in Windows 8.1 or Windows 10.

Step 5: Convert Your Sage 50 Company File to QuickBooks

Look for the browse option available in the QB conversion tool. Once you click on Browse, you will be directed to your Computer’s file. Find and upload the designated Sage 50 File that is required to be converted.

  • Once the Company file is uploaded in the Pervasive 32-bit ODBC engine DSN Setup window, click on the OK button.
  • Enter the new password created during the setup phase and then select Next.
  • You will be asked to select your current QB version and edition. Fill out the details as per your current version of QuickBooks. (Note: Try to perform Sage 50 to QuickBooks Data Conversion in the updated version for a better experience).
  • Again, click on Browse, and select the desired folder in which you wish to save your converted data. This is an optional step, in case you didn’t select a folder, the converted file will automatically be saved in the My Documents folder. To avoid confusion, try selecting a folder, which doesn’t consists of more than 2 files.
  • Cross-check all the submitted details, and then click on Convert File.
  • A QuickBooks – Application Certificate window that requests access will pop up on your screen. Click on Yes, and then Continue. This prompt is repeated twice in one go.
  • A few moments later, the conversion will be complete. The QB conversion tool will notify after the successful completion of the task.
  • Click on the converted file. It will take some time for the file to open.

Step 6: Open the Converted File in QuickBooks

Always open the Sage 50 to QB converted file in QuickBooks Desktop version. Review the saved file and its data, and ensure every information is saved properly. Review the transferred log by

  • Clicking on the Start Menu.
  • Look out for File Explorer from the search bar.
  • Navigate to C:\USERS[Your Windows User Name]\My Documents\Intuit\QuickBooks.

Note: In case any data has not been converted, it can be found in the failed transaction log present in the folder.

How to Convert Sage 50 to QuickBooks Online?

As of now, there’s no way to convert data in Sage 50 directly into QuickBooks online. In case you are planning to do it manually, it will be time-consuming and extremely tiring. To achieve this goal of conversion, you must first follow the steps for Sage 50 to QuickBooks Data Conversion and then import it to QBO from QuickBooks Desktop files.

Here are the steps to convert Sage 50 to QuickBooks Online.

  • Open the company file that has to be exported to QBO after logging into QuickBooks Desktop as administrator.
  • To export a company file to QuickBooks Online, choose Company > Export Company File in Desktop Pro or Premier. You need to enter Ctrl+1 and then Ctrl+B+Q in order to use Desktop Enterprise.
  • Select Export.
  • Sign in as an administrator to QuickBooks Online.
  • Depending on whether you want to import track inventory, choose Yes or No.
  • Click the “Choose online company” drop-down option. Choose the company you want the new file to replace from the list.
  • Select “Continue.” You must type “Agree” in the text form that appears. Click Replace after that.
  • In the end, click Replace after choosing Yes and replacing the data.

By following the step-by-step guide provided above, you can migrate your data from Sage 50 to QuickBooks Online.

Benefits of Sage 50 to QuickBooks Data Conversion Services

Sage 50 to QuickBooks Data Conversion Services

Sage 50 to QuickBooks: What Transfers and What Doesn’t?

Many components present in the Sage 50 databooks are non-convertible. As a result, during Sage 50 to QuickBooks Data Conversion, few data sets remained unchanged. Refer to the table given below to know the names of the components that are convertible and non-convertible.

Convertible DataNon-convertible Data
Credit MemoEmployee Payroll Setup Data
Vendor CreditsBank Reconciliation
Vendors ListEmployee YTD information
Chart of AccountsEmployee salary deduction information
Sales ReceiptsTransactions after the current date
Sales Tax PaymentsCustom templates
Payroll Liability ChecksClosed/Partially closed orders (Sales/Purchased, Estimates)
Liability AdjustmentsJob Costings
Employees ListCustomer Sales Tax
Inventory Quantities and ValuesBudgets
Journal EntriesSubsets of Data
Paychecks (as Journal Entries)Work Tickets
Other NamesAttachments
Vendor PaymentsFixed Asset Items
Inventory AdjustmentsSerial Numbers
Item Receipts
Customers List
Customer Payments
Jobs List
Assembly Builds
Items List
Purchase Orders
Sales Orders

What File Format to Use When Transferred from Sage 50 to QuickBooks?

In this section, we’ll discuss the types of data you can transfer, such as customer and vendor information, invoices and payments, sales and purchase orders, and inventory. To move data from Sage 50 to QuickBooks Desktop or Online, you can use tools like Google Sheets, CSV files, or XLSX/XLS files.

Here are some details about the different formats:

  • XLS/XLSX File: XLS is the name of the Microsoft Excel file type used from 1997 to 2003. With Microsoft Excel 2007 and beyond, the XLSX file type is utilized.
  • CSV File: CSV files are a common file format used to store text files containing tabular data. In CSV files, a comma, semicolon, or other special character is used to divide each text field.
  • Google Documents: Google Sheets is a cloud-based spreadsheet created in Google Drive.

Sage 50 Accounting Versions Converted to QuickBooks Online and Desktop

Sage 50 Accounting Versions Converted toQuickBooks Versions
Sage 50 Accounting 2023QuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Accounting 2022QuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Accounting 2021QuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Accounting 2020QuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Accounting 2019QuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Accounting 2018QuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Accounting 2017QuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Accounting 2016QuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Accounting 2015QuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Accounting 2014QuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Accounting 2013QuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Quantum AccountingQuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Accountant EditionQuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Complete AccountingQuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Pro AccountingQuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online
Sage 50 Premium AccountingQuickBooks Accountant/Premier/Pro/Enterprise/Mac/Online

Why Dancing Numbers is Your top Sage 50 to QuickBooks Conversion Partner

It can be intimidating to convert your ERP system or accounting software. Depending on how long you have been in business, you may have many GB of data, and it’s possible that QuickBooks and your current accounting software don’t work together perfectly. Don’t worry if the QuickBooks converting tools are unclear. Professionals will safely and securely migrate your data, saving you time and headaches

You will have a dedicated Sage 50 to QuickBooks Data conversion consultant working for Dancing Numbers who will evaluate your particular situation, decide which QuickBooks items you’ll require, and collaborate with you to create a phased conversion plan. Also, you have full-time programmers who will take care of your historical data’s export, cleaning, and import. Following the conversion, your team will receive thorough training on the new system, and you will be assisted in setting up productive procedures that let you make the most of your new system.

Swift and Precise

Expertise and Experience

With over a decade of experience and 4500+ successful conversions, our experts ensure a seamless transition.

Swift and Precise

Data Security

Your data’s security is our top priority. We employ state-of-the-art encryption and compliance measures throughout the conversion process.

Swift and Precise

Customized Solutions

Every business is unique. We offer tailored conversion plans to meet your specific needs and workflows.

Smooth Import

Seamless Integration

Enjoy a smooth transition with minimal disruption. We ensure your new QuickBooks system integrates flawlessly with your existing operations.

Smooth Import

Post-Conversion Support

Our commitment doesn’t end with the conversion. We provide comprehensive support to ensure you’re fully satisfied and confident with QuickBooks.

Smooth Import

Certified QuickBooks Migration Experts

Our team holds official QuickBooks certifications, ensuring your migration is in the hands of qualified experts.


A Trusted Partner Familiar with Your Business and Industry

Our team of consultants at Dancing Numbers has extensive experience working with numerous businesses across various industries. We specialize in customizing QuickBooks and ERP systems to meet the specific requirements of each industry. Whether you own a small retail store, manage an international manufacturing business, operate a residential construction company, practice law, run a software company, or oversee a rapidly expanding nonprofit organization, we have encountered and successfully addressed similar challenges before. Count on us to provide the assistance you need.


Connect with An Expert Now!

To conclude, the Sage 50 to QuickBooks Data Conversion takes a few hours to convert in the Desktop version. In QuickBooks Online, the time duration of conversion goes up to 72 hours depending upon the quantity of data. This migration of data from Sage 50 to QB takes place when both the software is installed in the device. Since older versions of Sage 50 and QB don’t support this migration, it is advised to store its data in Excel, and then import it to QuickBooks.

Frequently Asked Questions

Any tool available for migrating data from Sage 50 to QuickBooks Desktop?

You can use QuickBooks Desktop Migration tools to transfer data from one system to another. However, tools such as “Dancing Numbers” also efficiently migrate data from one desktop to another.

What file formats should I use to import data into QuickBooks?

You can use CSV files, XLSX/XLS files, or even Google Sheets to import your data into both QuickBooks Desktop and Online.

Can I move Sage 50 data automatically to QuickBooks Desktop?

Yes, you can move Sage 50 data automatically to QuickBooks Desktop by using the QuickBooks Conversion Tool. The conversion process via this tool is conducted safely, without losing any company file data.

Which version of Sage 50 supported QuickBooks conversion tool?

Sage 50, Sage 50 Quantum, and versions 2015 and above are supported by the QuickBooks conversion tool.

What are the limitations of service when moving from Sage 50 to QuickBooks Desktop with the QB Conversion Tool?

The limitations of service when moving from Sage 50 to Quickbooks are that it doesn’t support account numbers exceeding seven digits, future-dated transactions will post accordingly, multi-currency data converts to home currency, some reversed journal transfers cause potential discrepancies, and debtor/creditor transactions may require dummy entries.

How much time did it take to convert from Sage 50 to QuickBooks Desktop?

The time duration required to convert from Sage 50 to QuickBooks Desktop completely depends on the quantity and quality of the data. However, it has been noted that it takes a few minutes to convert data from Sage 50 to QuickBooks Desktop.

Can I convert all Sage 50 data to QBDT?

No, all types of data are not converted from Sage 50 to QBDT. Certain components of the data such as employee payroll setup data, bank reconciliation, transactions after the current date, custom templates, Closed/Partially closed orders, employee YTD information, and employee salary deduction information.

How long does it take to convert from Sage 50 to QuickBooks Online?

It takes a few to convert data from Sage 50 to QuickBooks Online. However, the maximum time required to convert any amount of data from Sage 50 to QuickBooks Online is 72 hours. If it doesn’t convert within 72 hours, Dancing Numbers support.

Is there any tool or app available for transferring data to QuickBooks Online from Sage 50?

Yes, the Dancing Numbers can be used to transfer data to QuickBooks Online from Sage 50. This tool can be downloaded from the official website of QuickBooks.

What information can I import to QuickBooks Online?

You can import data such as estimates, transfers, item lists, job lists, customer lists, customer payments, invoices, purchase orders, bills, checks, assembly builds, and sales orders to QuickBooks Online.

What file format can I use to import Sage 50 information to QuickBooks Online?

Comma-separated values or CSV format files must be used to import Sage 50 information to QuickBooks online.

Can I migrate Sage 50 data, if my data is from multiple sources?

Yes, you can migrate Sage 50 data that is from multiple sources. You can simply follow the import instructions for each source if you have a list of contacts in Excel (XLS/XLSX), Google Sheets, and Outlook (CSV).

Can I overwrite the Sage 50 products and services, I import into QuickBooks Online?

Yes, you can overwrite the Sage 50 products and services if you have provided its data incorrectly. To execute this, you must import the same file into the database of QuickBooks Online and change the values.

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