QuickBooks Premier to Enterprise Data Conversion

If your business has outgrown QuickBooks Premier edition then it’s time to switch to the more robust platforms or advanced edition. It means you need to perform a QuickBooks Premier to Enterprise conversion process that allows you to do more with data. Due to the increased size of the database, it makes sense to move to the Enterprise edition. It has compatibility capability so you can make modifications as the business takes different directions. With more room to grow for both data and users, Enterprise includes advanced features. With the enhanced features, you can gain clear insights into the finances to make more informed decisions for your business.

Benefits of QuickBooks Premier to Enterprise Conversion

  • The conversion process from a Premier version to the Enterprise solution is quite similar to any version upgrade with a couple of key differences and the remaining are almost the same.
  • Save time tracking all your financial transactions.
  • With the Enterprise solution, you will get a more enhanced password protection feature.
  • Efficiently manage inventory and pricing.
  • It will allow you to search from the customer: job, item list, and vendor.
  • The enterprise solution has also been re-engineered which helps you to manage huge data files for improved speed and performance.
  • It also supports remote access via a VPN.
  • The user interface is almost similar to the Premier product.
  • QuickBooks Desktop Enterprise solution lets you access multiple users simultaneously for the same company file.
  • As your business grows, you can buy more licenses as per your requirements.
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How to Move or Convert from QuickBooks Premier to Enterprise

Follow every step very carefully to make your data conversion from QuickBooks Premier to Enterprise smoothly with less effort:

It’s recommended to upgrade to QuickBooks Desktop Enterprise over the weekend or after business hours if you run a medium-sized company. Your normal work hours will be least disrupted in this way. You can get help from an IT specialist if you require network assistance. Get the assistance of an accountant if you require help with your company file. You can read the below article and learn how to upgrade to QuickBooks Enterprise from Desktop Pro/Premier.

Step 1: Back up the Company File

Before you convert your data from Premier to Enterprise, make sure to back up your company file. Once you convert the file to Enterprise, you are no longer able to open it in QuickBooks Premier.

  • To back up your company file before you continue to conversion process:
  • Go to the File menu and then choose the option “Create Backup
  • Choose a safe location for the file like a different computer or server.

Step 2: Register the Enterprise Edition

  • After registering for the Enterprise solution, you can take advantage of the many benefits that come with this QuickBooks edition.
  • First, Start QuickBooks Desktop Enterprise
  • Go to the Help menu and select Register QuickBooks
  • Hit the “Begin Registration” and then perform the instructions that appear on your screen.

Step 3: Move data from Premier to Enterprise

Make sure you backup your company file before moving your data to Enterprise. You are unable to open your file in QuickBooks Premier after moving it to Enterprise. It’s time to update your company file so that it works with QuickBooks Desktop Enterprise.

  • Go to your company file in QuickBooks Desktop Enterprise after opening it.
  • Then you have to enter the Admin password and then click on OK.
  • After choosing Update Now, make sure you understand that your company file will be updated to the latest version of QuickBooks.
  • To back up your data, select OK. To back up your company file, follow the on-screen instructions.
  • To update your file, select Yes.

Step 4: Set permission list

QuickBooks Enterprise has the same look, and feel, and the has same features as your previous version of QuickBooks. 

Configure lists and user permissions

Your lists will be transferred to Enterprise, including vendors, products, and customers. Your data will not be subject to the same limitations. For example, 14,500 names and list items can only be stored in QuickBooks Pro and Premier. Customers, suppliers, workers, and other names put together would be the. Enterprise is not subject to these restrictions. Each user’s permissions can be changed, and you can have up to 30 users active at once.

Step 5: Make QuickBooks active

Various advantages, including technical support, are yours when you activate QuickBooks Enterprise Solutions.

So, the above is the complete QuickBooks Premier to Enterprise data conversion! When you receive your company file then you can pick up right where you left off with no need to re-enter data or fix anything.

Fixing Common Errors During QuickBooks Premier to Enterprise Conversion

We are here to help you if you encounter any issues or receive an error when updating.

Fix QuickBooks Enterprise errors

  • Choose File, Utilities, and afterward, click on Restore Backup For Older Version of QuickBooks.
  • Next to the Backup filename field, select the three dots…
  • Check and pick the QuickBooks backup that was created during the update process, and then click Open. The last place you saved backup files for your company is the default location.
  • Then you have to select the three dots that are next to the Restored filename field.
  • Choose the folder where you wish to put the restored company file from the Save In list. It is advised that you save it to your desktop.
  • In the File Name field, give the recovered file a special name. Choose Save after doing this to avoid overwriting an already-existing company file.
  • At last, select OK.

Fix Errors in Your Previous Version of QuickBooks

  • Select Open or Restore Company from the File menu, then click on Open a company file.
  • Launch the file that has been restored.
  • Navigate to the File menu, pick Utilities, then choose Rebuild Data. Then, follow the prompts on the screen. Note: You must make another backup using the Rebuild Data Utility. Put in a new file name (pre-update12.qbb, for instance). Avoid erasing any backups that already exist.
  • Exit the old version of QuickBooks after the rebuild is finished, which could take a while depending on the size of your company file.
  • Choose File in QuickBooks Enterprise, then Open or Restore Company.
  • Click OK after selecting the newly rebuilt company file from your desktop. 

Upgrading to QuickBooks Enterprise from Desktop Premier is a strategic move that can significantly enhance your business’s financial management capabilities. QuickBooks Enterprise offers an advanced suite of advanced features, including enhanced reporting, advanced inventory tracking, and increased user capacity, designed to meet the needs of growing businesses. The transition is facilitated by a straightforward migration process, ensuring that your data is seamlessly transferred and that you can start benefiting from the new features without significant downtime. In case still, you still face any issues then you can contact the help desk team at any time.

How We Help You Convert To QuickBooks

It can be intimidating to convert your ERP system or accounting software. Depending on how long you have been in business, you may have many GB of data, and it’s possible that QuickBooks and your current accounting software don’t work together perfectly. Don’t worry if the QuickBooks converting tools are unclear. Professionals will safely and securely migrate your data, saving you time and headaches

You will have a dedicated conversion consultant working for Dancing Numbers who will evaluate your particular situation, decide which QuickBooks items you’ll require, and collaborate with you to create a phased conversion plan. Also, you have full-time programmers who will take care of your historical data’s export, cleaning, and import. Following the conversion, your team will receive thorough training on the new system, and you will be assisted in setting up productive procedures that let you make the most of your new system.

1 Determine the Products Needed

Your personal QuickBooks Conversion Specialist will take the time to get to know your company and its present setup. You will learn the precise requirements your team has for an accounting system and which QuickBooks products you will require. This may involve QuickBooks Enterprise, Field Service Management, Payroll, or Point-of-Sale.

2 Template File Setup

In order to achieve this, it is necessary to create the appropriate procedures that will make QuickBooks fit your company like a glove and guarantee that we can seamlessly import all of the data from your current accounting system. You might want to perform double entry during this brief period in both your old system and the new QuickBooks file. You can collect information, such as accounts payable and receivable reports, P&L, monthly balance sheets, and any other data that has to be converted to QuickBooks.

3 Go Live and Train Your Team

To ensure that your business effectively switches over to the new software, training your workforce is essential. To ensure that your team is knowledgeable about using your new system, you will have training. More than 200 training videos are on the website since Dancing Numbers is known for its training and wants all QuickBooks users to be successful, even if they aren’t our clients.

4 Close and Review The Books

This procedure enables you to determine whether you require any more information or monthly reports in order to run your business. It will be thoroughly double-checked to make sure that everything you need is imported because frequently we don’t know which information is important until we no longer have access. We will transfer any more files from your previous system to QuickBooks if they need to be moved.

5 Follow Up and Maintenance

You will be given a month or two to use the QuickBooks program before checking in to see how things are doing. We will strive to stop any problems before they start if you are having any. Also, we will retrieve any features or data that were left in your legacy system. In order to keep you on track, we also recommend continuing monthly or quarterly closing services. The main goal is to ensure that you use your accounting software to its full potential.

Dancing Numbers

The Dancing Numbers Commitment


Built on Trust

We make sure that the conversion of your most important business history is flawless and correct. You have to feel confident in the proper migration of all historical data to the new system.


Accelerated Conversions

You have to speed up the time to conversion. Reduce time spent working on two systems at once and do away with double entering. Make sure your system is configured properly, that all tables and databases are operational, and that your bank accounts are linked properly.


Support and Training

Get custom training for your entire staff, including the leadership. Take full advantage of QuickBooks. You will be demonstrated how to use the 150+ pre-built reports and generate custom reports specific to your company.



QuickBooks can be made more powerful by adding custom modules, marketplace apps, or open API. Our developers will integrate, install, and customize solutions to your business processes.



You may rely on our professionals to troubleshoot and optimize for consistently excellent performance if you ever feel that your new QuickBooks system is slow or not performing as planned.


Keep Your Past Records

Rest assured that all crucial business historical data will be transferred accurately to the new system, ensuring its seamless integration.

System Requirements for a Successful Data Migration

The minimum requirements of the system for the migration of data from QuickBooks Premier to Enterprise are explained followed:

Operating System
1 Operating System

Any one window from any of the three windows i.e Window 8, Window 10, Window 11.

Operating System
2 Memory (RAM)

Minimum required Random Access Memory is 512 MB.

Microsoft .NET Framework
3 Microsoft .NET Framework

Minimum Version 2.0 is the requirement of the system for the data conversion

4 Processor

Minimum requirement of the processor is 500 MHz Intel Pentium II.

Hard Drive
5 Hard Drive

Minimum required available space in the hard drive is 2.5GB.

QuickBooks Desktop
6 QuickBooks Desktop

Choose any one from four of the QuickBooks Desktop that is QuickBooks Pro, QuickBooks Primer, and QuickBooks Enterprise 16 or higher.


A Trusted Partner Familiar with Your Business and Industry

Our team of consultants at Dancing Numbers has extensive experience working with numerous businesses across various industries. We specialize in customizing QuickBooks and ERP systems to meet the specific requirements of each industry. Whether you own a small retail store, manage an international manufacturing business, operate a residential construction company, practice law, run a software company, or oversee a rapidly expanding nonprofit organization, we have encountered and successfully addressed similar challenges before. Count on us to provide the assistance you need.


Essential considerations before beginning with data conversion

  • Analyze your requirements and match them up with QuickBooks Online’s features before starting the conversion. The QuickBooks Online version might not have everything you need. Also, QuickBooks Online can significantly change how you handle your clients, projects, and workflow. Complex Sales Ordering, sophisticated Inventory, Batch transaction Processing, or Average Cost for Inventory are among the advanced features that are not available in QuickBooks Online.
  • QuickBooks Online has tight character limitations. So, if your files don’t follow the QuickBooks Online naming standards, rename them.
  • You will have up to 60 days after creating a QuickBooks Online account to convert your files from your PC once you begin using the database conversion services. You will need to terminate your QuickBooks Online account and open a new one if you can’t convert within the first 60 days.
  • Please make sure you have QuickBooks Desktop version 2016 or later before converting your company file. You will need to update your information for older versions and download the most recent version. Press F2 or Ctrl + 1 when QuickBooks Desktop is open to find out the version of QuickBooks Desktop you are presently using. The Product Information Window will appear. Update QuickBooks Desktop to the latest version by selecting Update Now from the Help menu.
  • Make sure you run your payroll reports and data in advance because it’s possible that the payroll data won’t convert automatically.
  • Before moving further with the QuickBooks conversion, fix any errors in your QB Desktop inventory. Loss of data will be prevented.

Frequently Asked Questions

Which and all Versions can QuickBooks Desktop Enterprise be Converted to?

QuickBooks Desktop Enterprise can be converted to QuickBooks Pro, Premier, Accountant, Mac, or QuickBooks Online. Likewise, you can convert your QuickBooks Pro, Premier, Accountant, and Mac to QuickBooks Desktop Enterprise.

Is there any Data that Cannot be Converted?

No, You can convert 100 percent of your data including all transactions, lists, users, templates, payroll, etc. Without any risk of loss or damage of your damage, you can easily convert the above-listed data related to QuickBooks.

Can we Add Additional Licenses to my QuickBooks Desktop Enterprise License?

Yes, You can add additional licenses to your QuickBooks Desktop Enterprise license by following these steps:

  • Initially, go to the Help menu >> Manage My License
  • Select the Buy Additional User Licenses
  • To complete the process, you have to follow the instructions that appear on your screen.

What is the main difference between QuickBooks Premier and Enterprise?

The main difference between QuickBooks Premier and Enterprise is the level of scalability and advanced features:

  • QuickBooks Enterprise offers more advanced inventory management, customized pricing rules, and enhanced reporting capabilities compared to Premier.
  • Enterprise can support up to 40 users, while Premier is limited to 5 users.
  • Enterprise has a higher maximum capacity for inventory items compared to Premier.

What are the new features in QuickBooks Enterprise 24.0

  • Enhanced payroll capabilities
  • Improved fixed asset management
  • Expanded custom pricing rules

Which is best for a small business Premier or Enterprise?

For a small business, QuickBooks Premier is generally the better choice, as it provides the necessary accounting features at a more affordable price point. Enterprise is better suited for larger, more complex businesses with advanced inventory, pricing, and reporting needs.

Are there any Company file limitations when upgrading to QuickBooks Enterprise from Premier?

There are no major company file limitations when upgrading from QuickBooks Premier to Enterprise.

Can I open a QuickBooks Premier file in Enterprise?

Yes, you can open a QuickBooks Premier file in Enterprise.

Why should I upgrade to QuickBooks Enterprise from Desktop Pro or Premier?

Upgrading to QuickBooks Enterprise offers advanced features such as improved reporting, advanced inventory management, increased user capacity, and enhanced security. These features are designed to support the needs of growing businesses and provide greater efficiency and scalability.

How difficult is the upgrade process?

The upgrade process is designed to be straightforward. Intuit provides tools and support to help migrate your data from QuickBooks Desktop Pro or Premier to Enterprise. Most businesses can complete the transition with minimal disruption.

Can I customize QuickBooks Enterprise to fit my business needs?

Yes, QuickBooks Enterprise offers extensive customization options for reports, user permissions, and workflows to tailor the software to your specific business requirements.

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