How to Register or Activate QuickBooks Desktop?

by James Antonio

It is a given fact that the QuickBooks accounting software is user-friendly. For small and mid-sized business owners, average knowledge is more than enough to use this accounting software and acquire organizational goals.

However, it is crucial for the users to ensure that QuickBooks updates, installation, upgrades, etc., should be done at the right time daily basis.

In case, a user has more than a copy of the QuickBooks Desktop application, then it becomes compulsory as a QuickBooks user to register or activate every copy.

What is Registering or Activating of QuickBooks Desktop?

Every time a user installs QuickBooks Desktop on the system, it asks for registering and activation. In the case of numerous copies of QuickBooks Desktop, then it becomes compulsory to register or activate every single one of them.
QuickBooks will tell you to activate it on its own and also you can activate it manually. When you activate the QuickBooks Desktop, a particular window is displayed on the screen. This particular screen states, Set Up Your Intuit Account.

You can go into the Intuit account while activating the QuickBooks desktop in order to link the current account details directly.

When it comes to registering or activating QuickBooks Desktop, there are certain points to be considered:

  • Always ensure that the QuickBooks is activated or not by typing in the keys F2 or CTRL + 1
  • If you receive the error, The validation code is wrong, you need to fix it
  • If your QuickBooks is activated then no problem, however, if it is not, then move on to the activation process
  • Ensure the validation code is right
  • Ensure that the Product Number and License number similar. If there is any mismatch, then edit the Product number before proceeding with activation.

Why Register or Activate QuickBooks Desktop?

The QuickBooks Desktop login is used to access numerous websites and once you sign into the Intuit Account, as a user you can buy and view all the products and services. You can also download and then activate the products which you have purchased already.

Steps to Register or Activate QuickBooks Desktop

Here is how a user can register or activate QuickBooks Desktop:

Estimated Reading Time: 8 minutes

QuickBooks Desktop for Windows Computer

When the QuickBooks accounting software is registered properly, you are required to activate it before getting started. A screen will be displayed to get the software activated. You can also activate it manually with the steps given below:

Step 1: Open your particular QuickBooks at first and then select the F2 key and then press it

Step 2: The Product Information window will be displayed where the user needs to check the particular registration status, visible on the right side of the License Number.

Step 3: If your QuickBooks is activated then great

Step 4: If your QuickBooks is not activated because of some reasons, please follow the steps given below:

Choose the OK tab and then the particular Product Information screen will show
Navigate to the Help menu and select the Activate QuickBooks option.
Follow the prompts displayed on-screen and authenticate all the details ad complete the activation process

QuickBooks Desktop for the Mac Systems

Step 1: Choose QuickBooks and navigate to the Menu tab.

Step 2: Choose the Register QuickBooks alternative.

Step 3: Add the License Number along with the Product Number given in the information dialogue box and then choose the Next tab.

Step 4: Select the particular Register Online alternative.

Step 5: Follow the prompts that appear on-screen and finish the registration. If the register option does not come up, it then signifies that the software is registered already.

QuickBooks Desktop 2016 and Previous Versions

In the older versions, as per Intuit, if the products are discontinued, they cannot be registered for the very first time. Then you need to register the particular discontinued products again.

You can register discontinued products for any older version in case you have registered it on a previous occasion or just reinstalling it.

For the validation code, contacting the customer service provider is the only feasible choice. However, assistance for discontinued products is not available anymore.

We hope that this information helps you to register or activate QuickBooks Desktop. However, for a non-technical person, it is possible to experience many problems while installing and registering the software.

What are the issues that arise while Registering or Activating QuickBooks Desktop?

Here are the issues that arise when a user tries to register or activate QuickBooks Desktop:

If due to some reasons, the information entered is rejected, then you should recheck the information and make sure the information given is similar to the one given during the time of purchase.
If any error screen or blank screen is witnessed or any other technical problem, it is recommended to disable the antivirus temporarily.

What Leads to Validation Errors in QuickBooks?

There are numerous reasons that can cause the validation error in QuickBooks. Here are the main reasons for it:

If the license number, validation code, or product code is wrong
The particular Credits data is read-only
The EntitlementDataStore.ECML file is somehow damaged
Microsoft Windows OS is destroyed
The regularity date is wrongly set to a particular year
The particular privacy settings of Microsoft .Net Framework is too long.

Features of Dancing Numbers for QuickBooks Desktop









How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



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Accountant Pro

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Pricing includes coverage for users
  • Services Include:
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Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

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