How to Rename your QuickBooks Desktop Company File?

by James Antonio

The Company file name in QuickBooks Desktop is the name you have provided at the time of its creation and setup. In many scenarios in the future, there require to rename the name of the company file. The below article is compiled up with a guide about how to rename your QuickBooks Desktop company file.

Why You need to Change the QuickBooks Desktop Company file Name?

Several cases arise when you need to modify the name of the company file in QuickBooks. Here are some use cases:

  • Mistakenly used the wrong name or entered incorrect spelling when created the QB company file
  • If your company name was altered and you have to reflect the modifications on the company file
  • When condensing the file in QuickBooks and need to keep the name for the ease of accessing the historical data

Things need to Note before Implementing the Steps:

  • The information is for Windows System
  • In case you are using Loan Manager to monitor or track the status of the loans then you require the renaming company file and then re-creating the Loan Manager. The reason behind this is the Loan Manager file (.lmr) uses the name matching with the company file. Hence If you simply give the name to the loan manager it will create an issue while opening the QuickBooks Desktop

What are the Steps to Rename the Company files in QuickBooks Desktop?

  • First of all, create a backup of the QB Company file to prevent data loss
  • Now Open the QuickBooks
  • Verify the location of the company file
  • Discover the Home Page, hit on F2 button or Ctrl+1
  • It will display the Product Information Window
  • Check the location that appears in the File information field
  • Locate the specified location
  • Now give a right-click on the File
  • Choose Rename button
  • The name of the file may display as [CompanyName].qbw or simply [CompanyName]
  • Modify the name of the file and then hit Enter button
  • Choose Ok for confirmation

How to Setup QuickBooks Desktop to use the New Name of the company File?

Follow the below steps:

  • Firstly locate the QuickBooks File menu
  • Choose Open or Restore an existing company
  • Give a click on Open a company file and then hit on Next option
  • Choose the newly renamed company file
  • After this hit open button
  • A thing needs to know: In the case of using a multi-user environment, there is a need to open the newly renamed company file on each and every workstation.

That’s all for today! Hopefully, the above guidance about How to rename your QuickBooks Desktop Company File is easy for you to understand. What to think? Implement the steps in sequence and change the company file name in QuickBooks.

Can I create a New Company File in QuickBooks?

Yes, here are the steps:

• Open your QuickBooks Desktop
• Discover the no company open window
• Choose to create a new company
• Select one of the setup options named Express Start and Detailed Start
• Follow the on-screen instructions to complete the Setup process
• In case you having existing company file then give a new unique name; it will prevent the overwriting of the data
• Hit on Start working

What method I do need to use to Create a Portable Company File in QuickBooks?

• Login to the QuickBooks as an admin
• Click on the File menu and then choose to Create Copy button
• Hit on the Portable Company file button
• Choose Next option
• Now give a unique name to the Portable company file
• Pick a location to save the changes
• Once you are prepared now choose the Save button
• Click OK

What do you mean by QBprint.qbp? Can I rename it?

QBprint.qbp comprises details regarding printer setup and form customization. It contains separate lines for the transactions, journal entries, invoices, a data line, etc. It is helpful during form printing in QuickBooks. All the modifications in the printer setup window apply to the QBprint.qbp file. You can rename the QBprint.qbp file to fix the basic issues/

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

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Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
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  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
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  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
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Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

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