How to Restore Backup Files in QuickBooks Desktop

The company file consists of important data of the company up to the date the backup was made. It is pretty essential to restore the most recent file in order to make sure that the data is safe even in case when it gets damaged or lost somehow. Restoring a backup file allows you to go back to one of your save points, if you ever run into any problems. That’s why knowing how to restore backup files in QuickBooks Desktop is really important. In this guide, you’ll learn all about the restoring of a backup file along with its importance but before let’s delve into how to backup your company data in QuickBooks.

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Multiple Situations When You could require to Restore Backup Files in QuickBooks Desktop

There are a number of situations that could require restoring a backup file. Few of them are listed down:

The company file gets damaged at certain extent which is next to impossible to fix it using the QuickBooks Verify and Rebuild Data Utility
If the company file trouble with any Malware or Virus attack and in case it is quite possible that all your data gets compromised
Accidentally deleting the company data can be one of the reasons.

*Restore Backup Files in QuickBooks Desktop*

Steps to Backup the Company Data in QuickBooks Desktop

Initially, go to the File menu and choose “Back Up Company“
Next, select the “Backup Copy” once the new windows will opens
Now, pick the “Local Backup” within the next appear screen
Choose the location where you wish to save your file and then browse to that particular folder or location
You can save the backup on any local devices or browse and then save it on any external device such as a external hard drive or thumb drive
Moving forward to Setup Preferences
- Choose to add the data and time of the backup file
- Set the limit number of backups which you wish to keep at a time
- Along with that, you can set the reminder for backing up of the company file
- Choose the option to verify that the company data is correct when you save
  - Complete verification is suggested to you with an message
Next step is to make confirmation that you want to save the file on the local device by selecting Yes and then Next button
Choose any of the options for when do you want to save your file: “Now” or “Now and Schedule future backup“
It is suggested you to choose the 2nd option that is “Now and Schedule future backup“
Once done with that then you’ll be asked to schedule a backup of the file. Choose any one:
Set to backup when closing file a certain number of times
Set to backup on a schedule (recommended).

The backup process is done with this and now let’s sees the steps to restore backup files in QuickBooks Desktop.

Steps to Restore Backup Files in QuickBooks Desktop

Whenever you try to restore a backup file, you require a backup company file (.qbb) in order to generate a new company (.qbw). Make sure that your backup file is on your local hard drive before you proceed with the steps.

Along with that, download the file and save it location where it is easy to find.

First, go to the File menu and select Open or Restore Company option to open the restore wizard
Hit the Restore a backup copy (.QBB) followed by Next
Now, choose the local backup and then hit Next
The open backup copy window appears on you next screen
Browse the location where the backup file is saved only if required
Choose the backup file and click on the Open then Next button respectively
Save the Restore the backup file using the drop-down menu select the location to save the same
To end the process, choose the backup file and then Save
In the end, a successful message displayed on the screen.

Hopefully, this guide is helpful for you and gives you the best experience for how to restore backup files in QuickBooks Desktop. Moreover, this process also help to securely backup QuickBooks data files to a certain limits or decrease the risk of data loss.

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Frequently Asked Questions (Faqs)

How to do QuickBooks Online Restore Backup File via Web Restore?

If you are a QuickBooks Online user and looking to download your backup file through Web Restore utility to restore QuickBooks Backup Data, follow these steps.

Go to the QuickBooks Online Backup Login website and enter your User ID and Password in the given fields.
Select the Web Restore option and install the ActiveX control, if implied.
Complete all the actions asked from the system.
Create a new folder on your desktop or any other place in your hard drive and name it Backup.
Click Restore and select the folder created in the above step.
After downloading the backup file, complete the restoring process by following the steps mentioned in the last question.

What are the Errors I Face in Restoring the Backup File in QuickBooks Desktop?

There are several issues that you could face when you restore a backup company file using your backup copy. The below are the error message appears on the screen:

Restore Failed. This is an Invalid Format of a Post QuickBooks 2007 backup file
Error: Failed
Error: Restore Failed. Can’t remove the log file
This file is set to read-only. Try again with a different name

What are the different ways to fix Restore Backup Files in QuickBooks Desktop, If it Fails to Restore?

There are numerous ways to fix this issue. Few of them are:

Delete Special Character from Your Company File
Avoid overwriting an Existing File while Restoring Company Backup
Use the same or New QuickBooks Version while Restoring the Backup File
Confirm the Actual Backup File
Repair the Company File
Repair QuickBooks manually if required.

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Bank Statement

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Employee Transaction / List

Time Tracking

Employee Payroll

Wage Items

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Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

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XLS, XLXS, etc., are supported file formats by Dancing Numbers.

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Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

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Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.

Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.

Why should do you change the Employee status instead of deleting them on QuickBooks?

What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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