How to Delete an Invoice in QuickBooks?

by James Antonio

QuickBooks Desktop permits several features to streamline the work. Among them, the delete feature is most widely used to delete an invoice from the QuickBooks safely. Many small and medium organizations use this option of deleting invoices to maintain the accuracy of the account details. Sometimes, you might make incorrect calculations or mistakes or enter any other figures in an invoice; in such cases, you can safely delete the wrong Invoice without interrupting other records. Let’s explore through this article how to delete an invoice in QuickBooks.

How to Delete an Invoice in QuickBooks

When did you Need to Delete an Invoice?

Many common scenarios arise when there is a need to delete an invoice. Some of those examples are below:

  • If you mistakenly generated the Invoice before receiving the payment of a specific order, you need to delete that
  • When you accidentally wrote the wrong quantity of the items in an invoice
  • Filled wrong or incomplete entries
  • When an invoice contains wrong account number or accidentally connected to a monthly customer bill, you have to correct the Invoice
  • To save the data in an organized way
  • To delete the irrelevant invoices for decreasing the weighty company files.

How to Delete an Invoice in QuickBooks?

Use the below-steps to delete an invoice in QuickBooks:

  • Open QuickBooks and locate the home page
  • Discover Customers menu option and then click Customer Center option
  • Search for the list named Customer & Jobs and select the Customer
  • Hit on Show button appearing in the transactions pane
  • Look in the drop-down list and click on Invoice
  • Now double-click on invoice to open it
  • If you don’t remember the name of the Customer, then locate the transaction option
  • Search for the transaction types list and choose invoices
  • Once you selected the invoice number, you need to delete/void, hit on Edit menu located on the menu bar
  • Click Delete invoice/void invoice
  • On clicking the delete button, you instantly get a confirmation prompt asking you to confirm that you need to delete the selected Invoice. Click Yes option
  • Hit on Save and close located at the bottom of the Invoice
  • You can review the invoices that have been deleted. To review here are the steps:
    • Go to report option located in the menu bar
    • Hit on Accountant and Taxes
    • Click Deleted/Voided Transaction summary.

Why use Dancingnumbers Deleter to Delete Invoice?

Dancingnumbers deleter is an effective tool to simplify the complex task of cleaning an account and save your time and efforts by deleting the invoices in batch in fewer clicks. Moreover, it erases all inapplicable objects in the company file and helps you place all records in more organized. It, in turn, improves the data and helps in boosting functionality and productivity.

The above article covers how to delete an invoice in QuickBooks and how you can save your precious time with DancingNumbers Deleter for deleting wrong invoices from the QuickBooks. So, use the delete feature to ensure the correctness, consistency of your data. Stay tuned with the relevant article on importing, exporting, and deleting various transactions in QuickBooks to save time and effort.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

Most Recent Updates