If you have created a payroll check that has the wrong details, it is imperative to delete it from QuickBooks. You need to create a new check with the right details and information and add them to the payroll.
What is Void or Deleting of Employee Paychecks in QuickBooks Payroll?
When there are some wrong details added to the payroll, a business owner need to fix the employee paycheck.
Based on the processing time and the payroll service, QuickBooks allows businesses to either void or delete a paycheck.
Deleting a paycheck means it removes the particular transaction from the payroll and it can be done even when the pay check is not processed yet.
Void a paycheck means it changes the paycheck records and then updates the paycheck dollar amount to a zero. Voiding a check does not prevent a direct deposit from processing and never returns the funds.
Why do you Need to Void or Delete Employee Paychecks in QuickBooks?
An employee paycheck is deleted or is subjected to void in QuickBooks payroll on account of the following reasons:
- A duplicate paycheck is created
- The net pay or gross pay is incorrect
- Wrong details like hours, additions, date, etc. are added to the paycheck
- Incorrect work locations.
Here is How to Void or Delete Employee Paycheck in QuickBooks
Deleting Paychecks
Step 1: Click Report in QuickBooks
Step 2: Choose Paycheck List in the paycheck and Pay stubs
Step 3: Alter the date range if required and choose the paychecks you wish to delete
Step 4: Click Delete
Void Paychecks
Step 1: In your QuickBooks account, choose Workers and then select Employees
Step 2: Add the employee name
Step 3: Choose the Paycheck list and change the date range if required and choose the checks you wish to delete.
Step 4: Verify if the check has been cashed
Step 5: If No, then click Continue and manual paycheck will be removed and the direct deposit checks will void
Step 6: If Yes, then select Continue and both direct and manual checks will void. Click Void Paycheck.
Note: The Master Administrator and the accountant of a business will receive an email after voiding the check.
Frequently Asked Questions
Once Voided, will the original Paycheck will still be displayed in the Payroll Reports and Paycheck List?
Yes, it will.
Will Voiding a Check Stop an Unprocessed Direct Deposit?
No, it won’t. To do so, the paycheck should be deleted.
Once a Check is Deleted or Voided, will QuickBooks automatically Recalculate the Tax and Liabilities?
Yes, it will.
Should you Edit a Paycheck that is already sent?
No, you shouldn’t.
