Delete or Void Employee Paychecks in QuickBooks Payroll

by James Antonio

If you have created a payroll check that has the wrong details, it is imperative to delete it from QuickBooks. You need to create a new check with the right details and information and add them to the payroll.

What is Void or Deleting of Employee Paychecks in QuickBooks Payroll?

When there are some wrong details added to the payroll, a business owner need to fix the employee paycheck.

Based on the processing time and the payroll service, QuickBooks allows businesses to either void or delete a paycheck.

Deleting a paycheck means it removes the particular transaction from the payroll and it can be done even when the pay check is not processed yet.

Void a paycheck means it changes the paycheck records and then updates the paycheck dollar amount to a zero. Voiding a check does not prevent a direct deposit from processing and never returns the funds.

Why do you Need to Void or Delete Employee Paychecks in QuickBooks?

An employee paycheck is deleted or is subjected to void in QuickBooks payroll on account of the following reasons:

  • A duplicate paycheck is created
  • The net pay or gross pay is incorrect
  • Wrong details like hours, additions, date, etc. are added to the paycheck
  • Incorrect work locations.

Here is How to Void or Delete Employee Paycheck in QuickBooks

Deleting Paychecks

Step 1: Click Report in QuickBooks
Step 2: Choose Paycheck List in the paycheck and Pay stubs
Step 3: Alter the date range if required and choose the paychecks you wish to delete
Step 4: Click Delete

Void Paychecks

Step 1: In your QuickBooks account, choose Workers and then select Employees
Step 2: Add the employee name
Step 3: Choose the Paycheck list and change the date range if required and choose the checks you wish to delete.
Step 4: Verify if the check has been cashed
Step 5: If No, then click Continue and manual paycheck will be removed and the direct deposit checks will void
Step 6: If Yes, then select Continue and both direct and manual checks will void. Click Void Paycheck.

Note: The Master Administrator and the accountant of a business will receive an email after voiding the check.

Frequently Asked Questions

Once Voided, will the original Paycheck will still be displayed in the Payroll Reports and Paycheck List?

Yes, it will.

Will Voiding a Check Stop an Unprocessed Direct Deposit?

No, it won’t. To do so, the paycheck should be deleted.

Once a Check is Deleted or Voided, will QuickBooks automatically Recalculate the Tax and Liabilities?

Yes, it will.

Should you Edit a Paycheck that is already sent?

No, you shouldn’t.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

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Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
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*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
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Accountant Pro

*See our Pricing for up to 20 Company Files.

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Pricing includes coverage for users
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*See our Pricing for up to 50 Company Files.

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Pricing includes coverage for users
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Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

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