Delete or Void Employee Paychecks in QuickBooks Payroll

If you have created a payroll check that has the wrong details, it is imperative to delete it from QuickBooks. You need to create a new check with the right details and information and add them to the payroll. Know how to Delete or Void Employee Paychecks in QuickBooks Payroll.

What is Void or Deleting of Employee Paychecks in QuickBooks Payroll?

When there are some wrong details added to the payroll, a business owner need to fix the employee paycheck.

Based on the processing time and the payroll service, QuickBooks allows businesses to either void or delete a paycheck.

Deleting a paycheck means it removes the particular transaction from the payroll and it can be done even when the pay check is not processed yet.

Void a paycheck means it changes the paycheck records and then updates the paycheck dollar amount to a zero. Voiding a check does not prevent a direct deposit from processing and never returns the funds.

Why do you Need to Void or Delete Employee Paychecks in QuickBooks?

An employee paycheck is deleted or is subjected to void in QuickBooks payroll on account of the following reasons:

• A duplicate paycheck is created.
• The net pay or gross pay is incorrect.
• Wrong details like hours, additions, date, etc. are added to the paycheck.
• Incorrect work locations.

Here is How to Void or Delete Employee Paycheck in QuickBooks

Deleting Paychecks

Step 1: Click Report in QuickBooks.

Step 2: Choose Paycheck List in the paycheck and Pay stubs.

Step 3: Alter the date range if required and choose the paychecks you wish to delete.

Step 4: Click Delete.

Void Paychecks

Step 1: In your QuickBooks account, choose Workers and then select Employees.

Step 2: Add the employee name.

Step 3: Choose the Paycheck list and change the date range if required and choose the checks you wish to delete.

Step 4: Verify if the check has been cashed.

Step 5: If No, then click Continue and manual paycheck will be removed and the direct deposit checks will void.

Step 6: If Yes, then select Continue and both direct and manual checks will void. Click Void Paycheck.

Note: The Master Administrator and the accountant of a business will receive an email after voiding the check.

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Once Voided, will the original Paycheck will still be displayed in the Payroll Reports and Paycheck List?

Yes, it will.

Will Voiding a Check Stop an Unprocessed Direct Deposit?

No, it won’t. To do so, the paycheck should be deleted.

Once a Check is Deleted or Voided, will QuickBooks automatically Recalculate the Tax and Liabilities?

Yes, it will.

Should you Edit a Paycheck that is already sent?

No, you shouldn’t.

Features of Dancing Numbers for QuickBooks Desktop

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Technical Details

Pricing

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

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How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

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How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

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How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

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Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

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What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

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How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

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What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.

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Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.

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What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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