How to Delete Multiple Journal Entries in QuickBooks?

by James Antonio

Business accounting is a complex operation, which is why software such as QuickBooks has proven to be a savior. QuickBooks typically record transactions automatically as they are processed. What we say is that the data are fed into the general ledger account when a consumer reports invoice, sales receipts, bills, checks, etc. Yet errors can occur in some situations and that’s why you should know how to delete multiple journal entries in QuickBooks as well as the ways to create.

Numerous QuickBooks experts are urged to make journal entries all along to provide a record of your online business purchases and sales. Nevertheless, there are many ways in which QuickBooks allow these records inside the program, but the journal entries are a way for you to double-check them, as well as allow manual notes if appropriate. Nevertheless, human mistakes have always been inevitable, so you may have to make some changes in them, such as elimination, in some cases. So, if you’re looking for the relevant steps for how to delete multiple journal entries in QuickBooks then go through this article.

How to Delete Multiple Journal Entries in QuickBooks

Insight into Journal Entry in QuickBooks

It is an accounting transaction that can be entered or attached directly to the general ledger. In other words, the ledger of the income statement transactions and company balance sheet is recorded. In QuickBooks, journal entry helps the users to correct or adjust the transactions and post the entries that could not be accomplished in any other way.

Why Would you Need to Delete Journal Entries in QuickBooks?

As we discussed earlier, there will be occasions where you can make errors when making entries to journals. So to edit them or delete a recurring journal entry in QuickBooks, you’d need to perform the steps we listed below. But, if you delete QuickBooks journal entries, this can cause any errors in account balancing. Therefore, a safer solution would be to reverse entries that carry a trail for any possible queries in order to neutralize potential balancing issues.

Steps to Reverse a Journal Entry in QuickBooks

  • Initially, open your QuickBooks and go to Settings just by making a click on the Gear icon
  • Next, go to “Chart of Accounts” tab and choose the appropriate account for transactions
  • Now, select the option named “View Register” that you can find in the column of Action
  • After that choose the desired journal entry which you want to reverse
  • And then make a click on the same and then hit the “Edit” option
  • Finally, click on the “Reverse” option in the transaction window.

Steps for How to Delete Multiple Entries in QuickBooks

  • The very first, open QuickBooks and then select “Company menu
  • Next, click on the option named “Make General Journal Entries
  • After that, go to the “Main” tab
  • Now, to access the previous window, click on the left arrow at the top of the General Journal Entries window
  • Choose the GJE(s) that you wish to remove
  • However, if you’re aware the number of GJE then you can easily find and delete the entries
  • You just have to click on the “Find” and then put the entry number in the relevant blank field.

Steps to Remove Journal Entries from QuickBooks

  • Firstly, open QuickBooks and access Settings by clicking on the “Gear” icon
  • After that, go to Chart of Accounts and then find out the transaction entry that you wish to remove/delete
  • Next, hit the option named “View Register” under the column of Action
  • Now, choose the Journal Entry and then hit the “Delete” option
  • In the end, hut the “Yes” button once you receive a confirmation message on your screen.

List of QuickBooks Fields Along with Descriptions that you Can Map

Field Name



Employee or Vendor Reference options. Vendor look up strategies with import settings- First Name, Full Name, account number, company name, Tax Id, look up, custom field.


The date which is entered by users when the transaction has occurred

Billable Status


Customer: Job

Reference related to customers. The following are the customer reference options involve- customer look up strategies with import settings- First Name, Full Name, Company Name, Resale number, lookup, Account Number, custom field


It should be in decimal form


The reference text with a maximum length of 159 characters

Payroll Item*

The reference text with a maximum length of 31 characters

Service Item*

Reference to the item (Service) with the options. Item Lookup strategies with the import settings include full name, lookup, custom field


Text with a maximum length of 4095 characters

So, the above-described steps for how to delete multiple journal entries in QuickBooks you are easily able to get rid of disorganization if there is any in your books. The above jotted QuickBooks fields help in mapping when you import the journal entry.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

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