How to Delete Transactions in QuickBooks?

by James Antonio

QuickBooks permits you to delete any transaction which you have created mistakenly or accidentally. Don’t worry about any interruption; you can remove the irrelevant transaction without impacting on reports or your account balances. This article will explain the steps to delete transactions in QuickBooks. You can even use dancingnumbers deleter to delete bulk transactions with few clicks.

How to Delete Transactions in QuickBooks

Why did you Need to Delete Transactions in QuickBooks?

  • To let the QuickBooks more organized, you need to store only the required information and delete the unnecessary one. So, you need to delete un-required or duplicate transactions to keep the system clean.
  • To clean-up company files of QuickBooks
  • Wrong imported transactions
  • Incomplete transactions
  • When you forget to enter accurate details in it.

Delete Transactions in QuickBooks:

You can easily remove the unwanted transactions from your QuickBooks. Before proceeding delete process, ensure that for any recurring invoice, you have turned it off to prevent recreation. Here is the list of steps to delete transactions:

Step 1: Make a decision whether you need to void or delete the transaction:

When to void a transaction?

Several cases arise when it is an ideal decision to void a transaction instead of deleting it. In this method, transactions have no impact on the reports or account balance; however, you always maintain a record of it. So when you need a record of a transaction, you are suggested to void a transaction.

In case you void an invoice, then QuickBooks never void any payment, which you have already recorded for the invoice.

List of some transactions, you can’t void in QuickBooks:

  • Estimates
  • Deposits
  • Vendor credits
  • Purchase orders,
  • Delayed charges/credits.

You can’t void bills, but you can void bill payments.

When to Delete Transactions?

You can recover some of the detail of the transaction you have deleted through an Audit log.

If you are sure that there is no need for transaction records, then delete is an ideal option. Delete completely erase transactions from QuickBooks. You can’t view it in any reports or account.

Step 2: Begin the Process to Delete/Void the Transaction:

Once you have to make a relevant decision, follow the steps to delete a transaction:

  • Open QuickBooks
  • Locate Sales or Expense Option
  • Browse the transaction that you want to delete
  • Open that transaction and ensure that you require to delete or void it
  • Add a note on the message field for including the date of the delete
  • Click on More button located in the footer
  • Choose Void or delete; To delete click on delete
  • Hit on the Ok option

Why to use Dancingnumbers Deleter?

  • Cleaning an account is a complicated and time-consuming task in accounting software DancingNumbers delete let you save your precious time through cleaning up your account in less time.
  • Deleting one-by-one transactions is a frustrating process. Fortunately, this tool tends to delete the irrelevant bulk objects or operations in a few clicks.
  • It allow quick selection of the items to be deleted.

That’s all about how to delete transactions and how DancingNumbers Deleter allows time-saving through performing batch deletions. It is a more user-friendly tool for removing the inaccurate imported information from QuickBooks and also clean-up the massive Company file associated with QuickBooks, which acts as the best booster to enhance functionality. Stay updated with this website to read more blogs on import, export, and delete various items in QuickBooks.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

Most Recent Updates