How to Delete Transactions in QuickBooks?

QuickBooks permits you to delete any transaction which you have created mistakenly or accidentally. Don’t worry about any interruption; you […]

QuickBooks permits you to delete any transaction which you have created mistakenly or accidentally. Don’t worry about any interruption; you can remove the irrelevant transaction without impacting on reports or your account balances. This article will explain the steps to delete transactions in QuickBooks.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

Why did you Need to Delete Transactions in QuickBooks?

  • To let the QuickBooks more organized, you need to store only the required information and delete the unnecessary one. So, you need to delete un-required or duplicate transactions to keep the system clean.
  • To clean-up company files of QuickBooks
  • Wrong imported transactions
  • Incomplete transactions
  • When you forget to enter accurate details in it.

Delete Transactions Using Dancing Numbers Online

Do you know that you may erase 3000 transactions from QuickBooks Online with a single click? It has never been so simple to delete multiple QuickBooks Online transactions at once! To perform the task, you simply need to follow a few simple steps.

How to Delete Multiple Transactions in QuickBooks Online using Dancing Numbers Online?

Using the Dancing Numbers(Online) program, there are two ways to delete multiple QuickBooks Online transactions:

  • Transactions involving Uploaded Files
  • QuickBooks Online transactions

Let’s now look at step-by-step instructions for each procedure. It will assist you in making the ideal method choice for your issue.

1) How to Delete Bulk QuickBooks Transactions Associated by Uploaded Files?

Search and transactions connected to files that were submitted using Dancing Numbers (Online) are advised. Your time and effort will be saved, and the likelihood of inputting inaccurate data will be decreased.

Use the “DELETE” menu to navigate to the “Delete” Screen, then carefully follow the instructions that are mentioned below.

  • In the delete screen, you have to select Already Imported Files
  • Then you have to choose the appropriate Date Range by using the calendar
  • Select the Search button.
  • Based on the given date range you will get the search results
  • Now you have to choose the file and then you have to select the transactions.
  • To delete the selected transactions you have to click the Delete button. Transactions that are selected will be deleted from QuickBooks Online.
  • After the successful deletion, the deleted transactions will be displayed.

2) How do Delete Multiple Transactions in QuickBooks Online Entered Manually?

Follow the steps mentioned below to delete any transactions that were manually or from other sources produced in QuickBooks Online.

  • On the delete screen, you have to click the QuickBooks Online (Real-Time) option.
  • Choose an entity type for QuickBooks transactions. Example: Bill, Invoice, Payment
  • Select the particular data type that you want to delete.
    • Search Criteria
      • Search by Created Date: Transaction or List Entity Creation Date (QuickBooks’ date created for the transaction).
      • Search by Transaction Date: Enter the transaction’s date at which it happened. Example: Billing Date
      • Find Using Last Updated Date: The date that QuickBooks modified or updated the transaction or list entity.
  • You have to select the appropriate Date by using the calendar
  • Then you have to click on the Search button
  • Based on the given date range you will get the search results.
  • You have to select the transactions
  • To delete the selected transactions you have to click the Delete button. From QuickBooks Online the selected transactions will be deleted.
  • Your deleted transactions will be displayed after the deletion is successfully completed.

What are the limitations?

Since the transactions are reconciled with the Bank/Checking account, Dancing Numbers (Online) cannot delete transactions imported via QuickBooks Bank or Paypal Integrations. The particular transactions cannot be recovered once they have been removed. It will be permanently removed from QuickBooks Online.

  • Workaround: Unmatched or unreconciled transactions from the bank or checking account in QuickBooks can be deleted.
  • Special Note: Please be sure you have the original file before deleting it. There is no way to get the original data back if it was deleted by accident. In order to avoid any confusion, we thus ask that you provide the original data.

Alternate Ways to Delete Transactions in QuickBooks:

You can easily remove the unwanted transactions from your QuickBooks. Before proceeding delete process, ensure that for any recurring invoice, you have turned it off to prevent recreation. Here is the list of steps to delete transactions:

1. Make a Decision Whether You Need to Void or Delete the Transaction:

When to Void/Delete a Transaction?

Several cases arise when it is an ideal decision to void a transaction instead of deleting it. In this method, transactions have no impact on the reports or account balance; however, you always maintain a record of it. So when you need a record of a transaction, you are suggested to void a transaction.

In case you void an invoice, then QuickBooks never void any payment, which you have already recorded for the invoice.

List of Some Transactions, You can’t Void in QuickBooks:

  • Estimates
  • Deposits
  • Vendor credits
  • Purchase orders,
  • Delayed charges/credits.

You can’t void bills, but you can void bill payments.

When to Delete Transactions?

You can recover some of the detail of the transaction you have deleted through an Audit log.

If you are sure that there is no need for transaction records, then delete is an ideal option. Delete complete erase transactions from QuickBooks. You can’t view it in any reports or accounts.

2. Begin the Process to Delete/Void the Transaction:

Once you have to make a relevant decision, follow the steps to delete a transaction:

  • Open QuickBooks
  • Locate Sales or Expense Option
  • Browse the transaction that you want to delete
  • Open that transaction and ensure that you require to delete or void it
  • Add a note on the message field for including the date of the delete
  • Click on the More button located in the footer
  • Choose Void or delete; To delete click on delete
  • Hit on the Ok option

Why use Dancing Numbers Deleter?

  • Cleaning an account is a complicated and time-consuming task in accounting software Dancing Numbers Delete lets you save your precious time by cleaning up your account in less time.
  • Deleting one-by-one transactions is a frustrating process. Fortunately, this tool tends to delete irrelevant bulk objects or operations in a few clicks.
  • It allows a quick selection of the items to be deleted.

That’s all about how to delete transactions and how Dancing Numbers Deleter allows time-saving through performing batch deletions. It is a more user-friendly tool for removing the inaccurate imported information from QuickBooks and also clean-up the massive Company file associated with QuickBooks, which acts as the best booster to enhance functionality. Stay updated with this website to read more blogs on importing, exporting, and deleting various items in QuickBooks.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.


Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

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We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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