How to Delete Unapplied Payments in QuickBooks?

QuickBooks plays a significant role for the bookkeepers when they find customers making entries for their payments without applying the […]

QuickBooks plays a significant role for the bookkeepers when they find customers making entries for their payments without applying the same to their accounts payable. Learn steps to delete unapplied payments in QuickBooks.

Delete Unapplied Payments in QuickBooks

Unapplied payments mainly imply that you have performed the operation of receiving a payment yet it isn’t attached to an invoice.

Let’s understand in detail. Read on!

What are Unapplied Payments in my QuickBooks account?

In simple terms, unapplied payment means that the payment is received, however, it is not attached with any particular invoice.

For accountants, if any particular client made an entry for their specific payment, however, he/she did not apply the same to their accounts payable, then it is Unapplied Payment. Here QuickBooks plays a major role.

Why QuickBooks Display the Particular Unapplied Payments?

It might be confusing for you to understand the reason why QuickBooks show unapplied payments even after the credit memo, along with journal entry, and different payments are in place.

Here’s a list of possibilities for the appearance of unapplied payments in my QuickBooks account:

  • The occurrence of unapplied payments can take place when the credit memos may not be linked to the particular invoice.
  • Unlinked journal entries can again be a main reason for the advent of unapplied payments.
  • Any other payments, which might not be linked to the particular invoice, can be the reason for unapplied payments.

Thus, even if the credit memos, journal entries, and other payments are in place, if they lack connectivity to the particular invoice, QuickBooks will show unapplied payments. For future use, it is recommended that you link up the invoice with credit memos, journal entries, and other payments to the particular invoice to avoid such an occurrence.

This article will provide you with a step-by-step procedure to delete or remove the particular unapplied payments from QuickBooks.

How to Delete Unapplied Payments in my QuickBooks account?

After you have finished removing the invoice for which the unapplied payment was made. You have to create a sales receipt for the payment after which you can delete or remove unapplied payments in my QuickBooks account.

Follow the given steps to delete unapplied payments in my QuickBooks account:

Step 1: Open the QuickBooks desktop and go to the Sales menu.

Step 2: From the Sales menu, select the Customers tab.

Step 3: Now you have the select the customer name for which the payment needs to be deleted.

Step 4: Find the Transaction List tab.

Step 5: Click on Payments from the Transaction List tab.

Step 6: Click on the More option at the bottom of the page.

Step 7: Select the Delete option and confirm by hitting Yes.

You can successfully remove the particular unapplied payments from QuickBooks by following these simple procedures.


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How do I Apply for Unapplied Payments in my QuickBooks account?

You are required to make an invoice in order to apply for an unapplied payment.

Follow the steps given below to apply for an unapplied payment:

Step 1: Under the Customers heading, create an invoice.

Step 2: Enter all the required details to successfully match the invoice and the unapplied payment.

Step 3: Click on the particular Save option.

Step 4: From the top right-hand corner, select Receive Payments.

Step 5: Try and locate the Credit section.

Step 6: Click on Unapplied Payment.

Step 7: Finally, Save the particular changes made and then click on the Close button.

What to do after I find and also fix Unapplied Payments in my QuickBooks account?

Once you have finished finding and fixing the particular unapplied payments in my QuickBooks account, you can simply run your report in which these payments might be causing issues.

In this way, you can efficiently have a check if you are having any problems or issues in the report associated with unapplied payments.

Apart from issues concerning unapplied payments, it acts as a check on any other problems that might be existing in the report. You can then fix any issue that occurs or connect with the QuickBooks helpdesk for assistance.

How do I Delete Unapplied Payments in my QuickBooks account?

To delete the unapplied payments in my QuickBooks account, you have to run the unapplied payment account and then remove it from there itself.

Perform the following steps to do so:

Step 1: Open the QuickBooks desktop and click on Accounting from the menu appearing on the left side of your screen.

Step 2: Now go and select the particular Chart of Accounts option on the top.

Step 3: In the search bar, type in Unapplied Payment.

Step 4: Locate the Action column and click on the Run Report link.

Step 5: You have to specify the Report period where the payment might be belonging.

Step 6: Using the Group by option, filter out and select Transaction Type.

Step 7: Now hit Run Report.

Step 8: You have to search for the required transaction and click on the Payment link.

Step 9: Click on More at the bottom of the Receive Payment window.

Step 10: Select the Delete option from the menu and click on Yes to confirm the deletion.

What is Unapplied Payment Income in QuickBooks Online?

QuickBooks Online automatically creates two sets of accounts for unapplied payments. These accounts are created if you report on a cash basis and they cannot be deleted or altered.
The two types of accounts that are created by QuickBooks Online are:

Unapplied Payment Income
Unapplied Bill Payment Expense

Unapplied Payment Income refers to that account in which the income that you receive from payments made by the customers on a cash basis is not applied to any of the sales forms. In short, it refers to the situation where the income remains undeclared on the sales form even after you have received the money.

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Imports

Imports

Exports

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Deletes

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Customization

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Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

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Receive Payment
Estimate
Credit Memo/Return Receipt
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Statement Charge

Vendor Transactions

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Purchase Order
Item Receipt
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Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

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Employee Payroll
Wage Items

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Vehicle Mileage

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


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We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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