Users of Navision can access their accounting files in QuickBooks, but not directly. For use in QuickBooks, they must convert the Navision files. If Navision handles your company’s accounting, you can use online conversion services to convert your present software’s files into a QuickBooks format. For small business account management, QuickBooks is a well-regarded and sophisticated program. You will have access to all the account data in QuickBooks if you decide to move from Navision. You can use the tools that the conversion process provides to access Navision data in any version of QuickBooks.

Make Your Conversion

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Steps for Convert from Navision to QuickBooks

Start your conversion process by looking at QuickBooks Online. Once you’ve joined, go into QuickBooks Online, create a company profile, and fill out any welcome fields. Avoid entering any further information in this step.

To prevent data loss, address any existing mistakes and problems with your QuickBooks Desktop stock before importing it. You are unable to do anything in QuickBooks Online until the QuickBooks Data conversion procedure is complete because it is automated.

Data from QuickBooks Desktop will replace current data in your QuickBooks Online throughout the conversion. A warning notice appears on your screen before any of your information is overwritten.

Run Data for Payroll

Payroll and tax payments might need to be made before switching over. Verify that any representatives who will never again work for your organization are dormant and complete all the necessary data regarding your current employees. That being said, QuickBooks Desktop does not need orientation or other personal data. All of your employee data is necessary for QuickBooks Online to function, though before you can handle payroll.

Run Documents

Run the QuickBooks Desktop Balance Sheet and Profit and Loss Reports before beginning the conversion procedure. To make sure all the data is sent correctly, you must audit these reports when the conversion is complete.

Make a Data Backup

To recover your ongoing data in the unlikely event that you have to start the conversion process over; you might need to create a backup of your file. Click on the file, and then adjust QuickBooks Desktop to a single client. After your computer has switched to single-user mode, click Backup Company and choose Create Local Backup.

Now, specify the location where you want to save your data, then adhere to the various on-screen instructions to save it.

Export Your Firm Document

Now that your copy of QuickBooks Desktop has been updated and your file has been ready and backed up, you are ready to start the conversion.

Choose the Company Menu from the menu in your QuickBooks Desktop program. Upon selecting Product Company File to QuickBooks Online, a popup will appear on your screen demanding that you log in to the online accounting platform. To import any stock information, adhere to the instructions displayed on your screen.

Finalize the Conversion Procedure

Since the conversion starts on its own. Depending on the size of your file, you can finish the converting process in as little as sixty minutes in some circumstances. The process can take up to 24 hours if your files are very large. If you see a “slow prearranging error” on your screen, consider selecting No so that the process doesn’t stop completely.

You can leave the conversion running while you attend to other tasks outside of QuickBooks Online since you won’t need to do anything throughout the process. You may receive an email confirming the completion of the transfer from QuickBooks Desktop to QuickBooks Online.

Check out Your Information

Check your pre-conversion and post-conversion Benefit and Misfortune Reports after the conversion is complete to ensure that all the data was transferred successfully. Examine the claims to identify any discrepancies. After everything has been verified, you can complete the guided visit to learn about the routing procedure, as well as how to add your accountant and update your QuickBooks Online reports.

Important Points at the Time of Converting Data From Navision to QuickBooks

  • Use QuickBooks Online features to analyze and match your demands.
  • Although the QB Online version offers fewer functions than the software, it does have certain advanced features such as the Average Cost for Inventory, Batch Transaction Processing, Advanced Inventory, and Complex Sales Ordering.
  • In QuickBooks Online, adhere to stringent character restrictions. Thus, give your files a new name right away if they don’t follow QuickBooks Online naming guidelines.
  • If you want to convert your company file, use QuickBooks Desktop version 2016 or later. Download the latest version and update your data for earlier iterations.
  • Nevertheless, launch QuickBooks Desktop and press and hold the F2 or Ctrl + 1 key on your computer if you are unsure of the version of the program you are using. The Product Information Window will open for you. To upgrade QuickBooks Desktop to the most recent version, click the Help menu and choose Upgrade Now.
  • As the payroll data might not convert automatically, make sure you run your reports and payroll data beforehand.
  • After creating a QuickBooks Online account, you get 60 days from the account’s creation date to use “database conversion services” to convert files from your desktop. You will need to cancel your original QB Online account and open a new one if you are unable to convert within the first sixty days.
  • Before continuing with the QuickBooks conversion, you must correct any problems in your QB Desktop inventory. You won’t lose any data because of it.

Checklist: Before QuickBooks Data Migration Process

  • Use the features of QuickBooks Online to analyze and match your needs.
  • While the software includes certain advanced features like complex sales ordering, batch transaction processing, advanced inventory, or the average cost for inventory, among others, the QB Online edition has limited features.
  • In QuickBooks Online you can follow strict character limitations. Therefore, change your files right away if they don’t follow the QuickBooks Online naming guidelines.
  • Before converting your company file, you can use QuickBooks Desktop version 2016 or later. Update your information for previous versions and download the latest version.
  • To find out the version of QuickBooks Desktop you are using right now, open the program and use the F2 or Ctrl + 1 keys on your computer. After that, the Product Information Window will be displayed to you. To upgrade QuickBooks Desktop to the latest version, you have to choose Update Now from the Help menu here.
  • Make sure you run your reports and payroll data in advance because the payroll data might not convert automatically.
  • You have 60 days from the date of account creation to use “database conversion services” to convert files from your PC into QB Online accounts. In case you are unable to convert during the first sixty days, you will need to close your QuickBooks Online account and open a new one.
  • You can fix any errors in your QuickBooks Desktop inventory is a must for moving on with the QuickBooks conversion. It will help you from losing data.

How We Help You Convert To QuickBooks

It can be intimidating to convert your ERP system or accounting software. Depending on how long you have been in business, you may have many GB of data, and it’s possible that QuickBooks and your current accounting software don’t work together perfectly. Don’t worry if the QuickBooks converting tools are unclear. Professionals will safely and securely migrate your data, saving you time and headaches

You will have a dedicated conversion consultant working for Dancing Numbers who will evaluate your particular situation, decide which QuickBooks items you’ll require, and collaborate with you to create a phased conversion plan. Also, you have full-time programmers who will take care of your historical data’s export, cleaning, and import. Following the conversion, your team will receive thorough training on the new system, and you will be assisted in setting up productive procedures that let you make the most of your new system.

1 Determine the Products Needed

Your personal QuickBooks Conversion Specialist will take the time to get to know your company and its present setup. You will learn the precise requirements your team has for an accounting system and which QuickBooks products you will require. This may involve QuickBooks Enterprise, Field Service Management, Payroll, or Point-of-Sale.

2 Template File Setup

In order to achieve this, it is necessary to create the appropriate procedures that will make QuickBooks fit your company like a glove and guarantee that we can seamlessly import all of the data from your current accounting system. You might want to perform double entry during this brief period in both your old system and the new QuickBooks file. You can collect information, such as accounts payable and receivable reports, P&L, monthly balance sheets, and any other data that has to be converted to QuickBooks.

3 Go Live and Train Your Team

To ensure that your business effectively switches over to the new software, training your workforce is essential. To ensure that your team is knowledgeable about using your new system, you will have training. More than 200 training videos are on the website since Dancing Numbers is known for its training and wants all QuickBooks users to be successful, even if they aren’t our clients.

4 Close and Review The Books

This procedure enables you to determine whether you require any more information or monthly reports in order to run your business. It will be thoroughly double-checked to make sure that everything you need is imported because frequently we don’t know which information is important until we no longer have access. We will transfer any more files from your previous system to QuickBooks if they need to be moved.

5 Follow Up and Maintenance

You will be given a month or two to use the QuickBooks program before checking in to see how things are doing. We will strive to stop any problems before they start if you are having any. Also, we will retrieve any features or data that were left in your legacy system. In order to keep you on track, we also recommend continuing monthly or quarterly closing services. The main goal is to ensure that you use your accounting software to its full potential.

Dancing Numbers

The Dancing Numbers Commitment


Built on Trust

We make sure that the conversion of your most important business history is flawless and correct. You have to feel confident in the proper migration of all historical data to the new system.


Accelerated Conversions

You have to speed up the time to conversion. Reduce time spent working on two systems at once and do away with double entering. Make sure your system is configured properly, that all tables and databases are operational, and that your bank accounts are linked properly.


Support and Training

Get custom training for your entire staff, including the leadership. Take full advantage of QuickBooks. You will be demonstrated how to use the 150+ pre-built reports and generate custom reports specific to your company.



QuickBooks can be made more powerful by adding custom modules, marketplace apps, or open API. Our developers will integrate, install, and customize solutions to your business processes.



You may rely on our professionals to troubleshoot and optimize for consistently excellent performance if you ever feel that your new QuickBooks system is slow or not performing as planned.


Keep Your Past Records

Rest assured that all crucial business historical data will be transferred accurately to the new system, ensuring its seamless integration.

Advantages of Convert Data from Navision to QuickBooks

  • Invoices and other sales documents may be quickly created and customized with QuickBooks Data Conversion.
  • Give other users restricted access to the QuickBooks Online account by connecting them to it.
  • The software is user-friendly due to its compatibility with both Mac and Windows platforms.
  • With our QuickBooks Data Conversion services team, you can get started working straight away; there isn’t a significant learning curve.
  • Budgetary Moves
  • Capable Effectiveness
  • Adaptability

System Requirements for a Successful Data Migration

The minimum requirements of the system for the migration of data from Sage 500 data to QuickBooks are explained followed:

Operating System
1 Operating System

Any one window from any of the three windows i.e Window 8, Window 10, Window 11.

Operating System
2 Memory (RAM)

Minimum required Random Access Memory is 512 MB.

Microsoft .NET Framework
3 Microsoft .NET Framework

Minimum Version 2.0 is the requirement of the system for the data conversion

4 Processor

Minimum requirement of the processor is 500 MHz Intel Pentium II.

Hard Drive
5 Hard Drive

Minimum required available space in the hard drive is 2.5GB.

QuickBooks Desktop
6 QuickBooks Desktop

Choose any one from four of the QuickBooks Desktop that is QuickBooks Pro, QuickBooks Primer, and QuickBooks Enterprise 16 or higher.


A Trusted Partner Familiar with Your Business and Industry

Our team of consultants at Dancing Numbers has extensive experience working with numerous businesses across various industries. We specialize in customizing QuickBooks and ERP systems to meet the specific requirements of each industry. Whether you own a small retail store, manage an international manufacturing business, operate a residential construction company, practice law, run a software company, or oversee a rapidly expanding nonprofit organization, we have encountered and successfully addressed similar challenges before. Count on us to provide the assistance you need.


What Our Customer Says !

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The Dancing Numbers team delivers best Navision to QuickBooks conversion services. They are informed, efficient, and offer exceptional customer service. I strongly recommend Dancing Numbers.

Sam French
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A trustworthy and efficient conversion service, data transfer and transition from Navisionto QuickBooks is so easy with Dancing Numbers.

Sandy Smith
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For businesses seeking a hassle-free migration from Navision to QuickBooks, Dancing Numbers presents a dependable conversion service that ensures seamless data transfer and a smooth transition.


Essential considerations before beginning with data conversion

  • Analyze your requirements and match them up with QuickBooks Online’s features before starting the conversion. The QuickBooks Online version might not have everything you need. Also, QuickBooks Online can significantly change how you handle your clients, projects, and workflow. Complex Sales Ordering, sophisticated Inventory, Batch transaction Processing, or Average Cost for Inventory are among the advanced features that are not available in QuickBooks Online.
  • QuickBooks Online has tight character limitations. So, if your files don’t follow the QuickBooks Online naming standards, rename them.
  • You will have up to 60 days after creating a QuickBooks Online account to convert your files from your PC once you begin using the database conversion services. You will need to terminate your QuickBooks Online account and open a new one if you can’t convert within the first 60 days.
  • Please make sure you have QuickBooks Desktop version 2016 or later before converting your company file. You will need to update your information for older versions and download the most recent version. Press F2 or Ctrl + 1 when QuickBooks Desktop is open to find out the version of QuickBooks Desktop you are presently using. The Product Information Window will appear. Update QuickBooks Desktop to the latest version by selecting Update Now from the Help menu.
  • Make sure you run your payroll reports and data in advance because it’s possible that the payroll data won’t convert automatically.
  • Before moving further with the QuickBooks conversion, fix any errors in your QB Desktop inventory. Loss of data will be prevented.

Frequently Asked Questions

What data will not be converted during Navision to QuickBooks migration?

Un-reconciled bank transactions, closed invoices/bills, credits customer payments or bills, estimated purchase or sales orders, bill credits, and applied credits data will not be converted during Navision to QuickBooks.

What is the Duration of Data Migration from Navision to QuickBooks?

For medium-sized company files, around 1 hour is required. However, users must remember that the time required for Navision to QB conversion is completely dependent on the size of the company file data. For large-scale businesses, the time duration for migration may increase up to 2 hours.

Why should I Switch to QuickBooks?

You should switch to QuickBooks for seamless integration, optimized workflow, and efficiency, advanced data security, better customization, minimized legal and financial tasks, affordability, and data migration accuracy.

Is there any tool to Import data from Navision?

Yes, Intuit has its migration tool known as QB conversion tool. Also, you can use Dancing Numbers. DN is an external tool that helps to segregate data and it also ensures no data loss or inaccuracy. 

What to do after the conversion?

After the Navision to QuickBooks conversion is finished, you must teach your employees to use QuickBooks efficiently, test the new program, and double-check the migrated data.

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