Employee setup
Inputting employee information and withholding information manually is time-consuming and prone to data entry errors.
QuickBooks Payroll Services
Trusted QuickBooks Payroll Services for Accurate, Organized Payroll
Professional payroll data setup, employee records, and tax documentation for US businesses using QuickBooks Desktop and QuickBooks Online.
Dancing Numbers statistics
- 50,000+ Businesses trust Dancing Numbers
- 100% Accuracy guaranteed
- 24/7 Support availability
- QBO & Desktop Both platforms supported
The Core Challenge
Less Payroll Hassle.
More Control
Handling employee records, timesheets, and tax deadlines manually wastes valuable time and can lead to expensive mistakes.
Time tracking
Duplication of employee hours is onerous and creates payroll errors.
Tax deadlines
Reporting for federal and state purposes requires meticulous detail and advance preparation.
What We Handle
Get Payroll Ready Without
the Setup Stress
From employee set-up to tax filing, in QuickBooks.
- 1
Historical or new payroll
Import previous payroll records or set up a payroll process from within QuickBooks.
- 2
Employee setup
Keep records of employees’ names, Social Security numbers and relevant tax documents.
- 3
Time tracking
Enter your timesheet information from your current records or from compatible timekeeping systems into QuickBooks.
- 4
Pay frequency
Set up your pay frequency to be weekly, bi-weekly, or monthly.
- 5
Tax filing support
Collect payroll data for 941, 940, W-2, W-3, W-4, and any necessary state returns.
Employee Payroll Setup
A Smarter Payroll
Setup Starts Here.
Employee details
- Names, contact details, check names, and email addresses
- Hire dates, Social Security numbers, and employee classifications
Tax information
- Individual employee withholding details
- Applicable payroll tax settings
Targeted bonuses
- Bonus amounts planned for individual employees
- Bonus details recorded with the relevant payroll information
Hire and release dates
- Hire dates for current and former employees
- Separation dates for employees who have left
Choose Your Service
We Offer Two Payroll Solutions,
Built Around Your Needs.
Let us know how many employees you have and if you are looking for a new setup or to help you with existing payroll records.
Set up payroll for your regular workflow
- Set up employee payroll information in QuickBooks
- Enter timesheet details and pay schedules
- Support payroll workflows in Desktop or Online
Bring your past payroll records up to date
- Transfer historical payroll information into QuickBooks
- Record transactions as journal entries, paychecks, or liability checks
- Keep employee wage records organized
Automation
Spend Less Time on Repetitive,
Payroll Tasks.
Cut down on repeated data entry and make routine recordkeeping easier.
Time tracking
Enter employee hours into QuickBooks based on your current timesheets and records.
Pay frequency
Set each employee’s pay cycle to weekly, biweekly or monthly as required.
Employees and tax settings
Maintain employee profiles and other tax-related information in QuickBooks Desktop or Online.
Payroll wage items
Instead of entering payroll wage items manually into QuickBooks Desktop, you can import them.
Your Payroll, Your Way
Flexible Payroll Support
for Your Business
Choose a transaction format that suits your accounting records and a pay schedule that works for your employees.
Journal entries
Post payroll as a summary entry only if the individual entries are kept elsewhere.
Paycheck form
Record a paycheck transaction for each employee separately.
Liability checks
Document all payments made for payroll taxes and other liabilities.
Weekly
52 payroll periods in a year. Commonly used for hourly workers, this pay period requires more frequent payroll processing.
Bi-weekly
26 pay periods annually. Standard in the US, though there are years in which 27 pay dates fall into a single calendar year.
Monthly
12 pay periods per year. Often works for salaried employees and companies that like to pay less payrolls.
Taxes, Handled
Keep Payroll Tax Details From
Slipping Through the Cracks
Payroll taxes are required based on where your employees are working and the regulations that apply to your business.
Federal taxes
- Federal income tax withholding
- Social Security and Medicare taxes (FICA)
- Additional Medicare Tax, where applicable
- Federal unemployment tax (FUTA)
State and local taxes
- State income tax withholding, where applicable
- State unemployment tax (SUTA)
- Disability and paid family leave contributions, where required
- Local payroll taxes, where applicable
Filings
Know Which Payroll Forms
Your Business Needs
Federal filing dates move to the next business day when they fall on a weekend or legal holiday. Actual requirements depend on your filing obligations.
| Form | What it covers | Typical filing schedule |
|---|---|---|
| Form 941 | Federal income tax withheld and Social Security and Medicare taxes on employee wages | Quarterly, generally April 30, July 31, October 31, and January 31 |
| Form 940 | Federal unemployment (FUTA) tax | Annually, generally January 31. Eligible employers who deposited all FUTA tax on time generally have until February 10 to file |
| Forms W-2 / W-3 | Employee wage and tax information and its summary filed with the Social Security Administration | Annually, generally by January 31 |
| Form W-4 | Employee information used to determine federal income tax withholding | When hired or when withholding information changes |
| State payroll tax returns | Applicable state income tax withholding and state unemployment taxes | Varies by state and filing requirement |
Note: Weekends and legal holidays may affect deadlines for filing. Payroll tax deposits may be due at different times than returns. Check with the IRS and your state tax agency for relevant dates
Why Dancing Numbers
Here’s Why You Should Choose Dancing Numbers
Get assistance organizing payroll data without altering the QuickBooks workflow your company is already accustomed to.
Built around QuickBooks
Get payroll support for QuickBooks Desktop and QuickBooks Online.
Fewer repetitive tasks
Stop manually entering hours and other payroll information for employees.
Service options that fit
Select a new payroll configuration or historical transfer, including transaction formats and pay frequencies.
Better-organized tax records
Retain payroll records for the purpose of preparing any applicable tax reports.
Common Questions
Frequently Asked Questions
Yes, we set up employee details, tax information, wage items, and pay schedules in QuickBooks Desktop and QuickBooks Online. This helps streamline payroll processing and recordkeeping.
Let Payroll Take Up Less of Your Time
Keep your payroll information organized in QuickBooks and focus on running your business.
Book a Calendly Now
