What is QuickBooks Desktop 2023 Update and Release Date?

For the program and related products, Intuit is all set to release QuickBooks Desktop 2023. All the users from all […]

Free Trial Dancing Numbers Online
Voiced by Amazon Polly

For the program and related products, Intuit is all set to release QuickBooks Desktop 2023. All the users from all around the world are interested to learn what benefits the new release will provide for them. For accountants and regular users, the new release has a lot to reveal in terms of features, cost, license policy, and much more. You can read this valuable blog if you’re eager to learn more about the QuickBooks Desktop 2023 launch. Explore now!

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

Intuit is coming up with new launch of QuickBooks Desktop 2023 with updated prices and products.

Table of Contents

Important Release Date of QuickBooks Desktop 2023 Products:

The schedule of release is already announced as mentioned below:

  • Release date for accountants is September 6, 2022
  • General release date is September 20, 2022

Pricing Updates of QuickBooks Desktop 2023:

The Director of QuickBooks Ted Callahan has announced that there will be no discount on all desktop products and/or any medium. Kindly refer the below table for the QuickBooks Desktop 2023 Prices:

QuickBooks Desktop ProductsPrice
QuickBooks 2023 Desktop Pro Plus$549
QuickBooks 2023 Desktop Mac Plus$549
QuickBooks 2023 Desktop Premier Plus$799
QuickBooks Desktop Enterprise 23.0Prices Remain Unchanged for the 2023 Launch
QuickBooks 2023 ProAdvisorPremier Bundle $799
QuickBooks 2023 ProAdvisorEnterprise Bundle $1299

QuickBooks Desktop 2023 Products Price for the Online Version:

QuickBooks Online Version ProductsPrice
QuickBooks Online Simple Start$30/month
QuickBooks Online Essentials$55/month
QuickBooks Online Plus$85/month
QuickBooks Online Advance$200/month
QuickBooks Online Multi-Company PackageParent entity – 30% off current retail price and $20 for each additional file.

Points to Consider Prior to Selecting QuickBooks Version:

Based on business size, select the right product supposes a user running enterprise business and possible to grow their business in future. It may happen that the small business products will not fulfill the requirements. Intuit making various products just for Enterprise Users that will better fit for your requirements.

The version of QuickBooks you should get depends on the requirements of the User, Every variant of QuickBooks is articulate to simplify the specific business requirements:

  • QuickBooks Desktop provides full-fledged functionalities of the program
  • QuickBooks online basically use for the business purpose that need to be tramline your business with simplicity. QuickBooks Online is the right choice for businesses of all sizes.
  • QuickBooks online is a simple yet dynamic tool that provides a host of features and functions that cover every aspect of accounting, bookkeeping and financial reporting at a small or midsize business.

What’s New and Improved in the Latest Updates to QuickBooks Desktop 2023 and Enterprise 23.0

To give you a better experience and fix issues QuickBooks is regularly updated. This blog will help you out in explaining what is new and improved. In case you have turned on automatic updates, then QuickBooks will download updates for you. You can also check for updates manually at any time. Go through this blog to know what is new and improved in the latest updates to QuickBooks 2023 and Enterprise 23.0.

Release 3 (R3) – October 2022

Inventory● With a new category list view, it manages your inventory. Use categories in reports, Find and Select things, and when moving multiple items. Note: Release 1 (R1) will no longer support the Categories feature; only Release 3 (R3) and beyond will support it.
● View the most recent report on Expiration Status. Filter by serial numbers or item lot expiration dates.
Intercompany transactions● In Intercompany dashboards and Reports use date-range filters.
● For all fields except Amount and Account edit an Intercompany General Journal entry.
● When you approve Intercompany transactions change defaults due-to-account.
Cash Flow HubThis includes direct connect banks in the Cash Flow hub’s All accounts section. Add the number of banks, then track balances in a single place. Minor changes to the user experience and bug fixes.
View-only ModeLearn more about QuickBooks Desktop’s view-only mode once your subscription has expired or been canceled.
1099 ChangesOn the new 1099 NEC & MISC forms, the year placement was changed. According to IRS rules, the FATCA filing box number and subsequent box numbers on the new 1099 MISC form have also been edited.
Money Transmission License (MTL) Payments ComplianceAfter online payment processing, Payment receipts are now MTL compliant. The features and disclosures unique to MTL, Such as Payment Amount, Total Amount, Date of Transaction, Payment Method, and Auth Code, are now displayed on receipts.
Issue Fixes● The Software Developer Kit API is now working with the Inventory Valuation Summary Report.
● The price rule for an item with a sales price of $10,000 or more is now supported on invoices.
● Keyboard Shortcut Enter From the No Company Open screen, Enter is now opening a company file.

New and Enhanced Features in QuickBooks Desktop Plus 2023

Ted Callahan, Intuit’s QuickBooks Accountant Leader, announced for 2023, you will find four new or enhanced features available to QuickBooks Desktop Plus (Pro & Premier) users, and all users of QuickBooks Enterprise and Accountant. These functions include the updated Track Vehicle Mileage functionality, the new Cash Flow Hub, reports optimization, and enhanced banking connectivity.

With a direct line of sight across the business processes and reporting of your clients, QuickBooks® Desktop Plus 2023 contains capabilities that aid in improving decision-making, efficacy, and productivity. This article details all the updated and new features.

It’s time for QuickBooks Desktop 2023. This time of year, Intuit releases an update to QuickBooks Desktop with new features and improvements. Read on as we go through the advantages, go over the new features, and mention improvements for QuickBooks Desktop 2023.

Let’s start by discussing the new features and improvements in QuickBooks Desktop 2023 for all models, including Pro Plus, Premier Plus, and Enterprise, before delving into the new features in QuickBooks Enterprise 2023.

Improved Banking Connections

The old ways of bank connectivity via bank servers Desktop provided have been used by hundreds of thousands of businesses to download their bank and credit card transactions. Because traditional methods are prone to security issues and connection stability issues, many banks are switching to API-based connectivity, which is the approach taken by QuickBooks Online.

QuickBooks Desktop, which is brand-new for 2023, delivers enhanced banking access with a modernized platform to address connectivity and security issues. Online banking is enhanced in at least three ways due to improved banking connectivity:

  • Many banks that previously just provided bank downloads and didn’t give direct connectivity will now are reachable.
  • Banking connections consistency, disruption, and downtime will all increase.
  • QuickBooks Desktop can be programmed to automatically download financial data at user-specified intervals, and it will retrieve the bank (or credit card) information.

From Bank Feeds in the Banking menu, you can configure improved banking connectivity. Additionally, you may access it from the Home Screen’s shortcut sidebar by choosing Bank Feeds.

Improved Banking Connections

Upgraded Mileage Tracker Feature:

Although vehicle mileage monitoring is not a brand-new feature for QuickBooks, it will be done in a completely different way in 2023. All users of 2023 Desktop Plus, Enterprise, and Accountant have access to Track Vehicle Mileage. It is reachable from the Company menu.

Only mobile devices that support iOS have the ability to track mileage. Additionally, a connection and login to an Intuit account are required for this capability. You should be aware that only users of QuickBooks Desktop Enterprise, Pro Plus, and Premier Plus can track mileage on mobile devices that support iOS.

This tool allows you to easily record, monitor, and view company mileage in one location using a desktop computer or a mobile device with an iOS operating system so you can appropriately report it to the IRS and chargeback clients. Additionally, by combining mileage information for all work travels and automatically using the most recent IRS rates to calculate deductions, you may make filing your year-end taxes simpler. By giving your clients a thorough mileage log with trip locations, you can more properly bill back your clients. Effortlessly view, track, and run a report of all business trips in one location to easily manage spending.

Mileage Tracker

New Cash Flow Hub:

You can quickly examine, manage, and track your cash flow using Cash Flow Hub. It serves as your central hub and gives you access to the accounts you track to keep track of your available cash, such as bank accounts, credit cards, and loans. You can control your money-in and money-out transactions from here as well. Clients may go over the account balances, Adding accounts to the list of accounts being watched, Analyze trends in cash balances, Monitor the performance of your cash over a given time period, Control past-due invoices and payments and Examine any reports pertaining to cash flow information.

As of the original 2023 product (R1) release, Cash Flow Hub is accessible to all 2023 Desktop Plus, Enterprise, and Accountant users in the US. Either the Company menu or the Reports menu can be used to access it. On the Home Screen, you may also choose Cash Flow Hub from the shortcut sidebar to reach it.

Manage the accounts you want to be visible. To see reports with more specifics, click.

New Cash Flow Hub

View the money coming in and going out over specified time periods. Access to linked transaction operations and reporting is conveniently provided by each row.

Latest Node Card Reader

With an active QuickBooks Payments account, it is available to users of QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0. Pick Customers > Receive Payment from the menu bar to go there.

QuickBooks Desktop now supports a new card reader. A new reader has been introduced that enables you to accept contactless cards, Apple Pay, Google Pay, and a variety of other types of payment from your clients in person. Furthermore, since QuickBooks Payments is integrated with QuickBooks Desktop, when you start utilizing the new QuickBooks Node Card Reader, the payments you receive are instantly recorded and matched, ensuring that your books remain structured without any additional work on your part.

Latest Node Card Reader

Employment or Earnings Verification by Equifax

For the first time in 2023, QuickBooks Desktop and Equifax have teamed up to automate requests for verification of employment and income information for users of the active Desktop Payroll service. Because the verification process has been automated, responding to information requests of this sort is now quicker and simpler. Being conducted through Equifax’s security measures makes the process considerably safer as well. This means that employees will often receive a decision on a loan, credit, or aid more quickly.

Employment or Earnings Verification

The QuickBooks Desktop preferences now have a Benefits and HR tab. The Company Preferences (QuickBooks >> Edit >> Preferences >> Benefits & HR >> Company Preferences >> Income & Employment Verification) contain a section titled Income & Employment Verification.

Optimized Payment Links Tracking

With an active QuickBooks Payments account, it is available to users of QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0. Additionally, it can be accessed from the menu bar by choosing Customers > Payment Links.

Sending a payment link allows you to rapidly collect money for purchases that don’t need an invoice, and the new payment links dashboard lets you see the status. It is useful for obtaining money without making an invoice for initial consultations, advance deposits, and more. The new payment links dashboard makes it simple to keep track of the progress of your request and issue reminders. Send a link to your consumers by text message or email to request payment so they can pay online.

HCM with 401(k) Guidelines

With an active Assisted Payroll subscription, it comes with QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0. You can start by adding the 401k payroll deduction and, if necessary, the addition to your list of payroll items. Then, choose Employees > Employee Center from the menu bar to assign the 401(k) items to particular employees.

Your employees will greatly benefit from retirement programs. When users have a subscription to QuickBooks Desktop Assisted Payroll2, Guideline and QuickBooks have teamed to offer users of QuickBooks Desktop reasonable, fully integrated 401(k) plans. Users can select and set up a plan in QuickBooks Desktop that is suitable for their business and staff. After they are set up and running aided payroll with their new contributions, there are no further actions for them to take because Guideline receives the information and contributions automatically.

Process Clearances for Bills and Purchase Orders

It comes with Enterprise Accountant 23.0 and QuickBooks Desktop Enterprise (Platinum, Diamond) 23.0. Log in as the Admin user to configure the approval process. From the menu bar, choose Company > Set up Approval Processes to access it.

With the option to approve purchase orders and bills in a single dashboard, you can maintain business supervision and aid in reducing fraud. With the bill and purchase order approval workflow, you may reliably delegate accounts payable and purchase order activities.

For repeatable purchase order and bill workflow approvals, utilize time-saving business templates that are easily customizable. Ongoing monitoring of approved transactions with automated audit trail information, such as the name of the approver, the creator’s information, and any relevant comments automated prompt notifications to staff members so they can act before the approval deadline.

Inventory Expiration Dates on Lot Numbers

It comes with Enterprise Accountant 23.0 and QuickBooks Desktop Enterprise (Platinum, Diamond). It can be accessed by signing in as the Admin user. Select Edit > Preferences > Items & Inventory from the menu bar. Select the Serial/Lot No. & Expiration tab after clicking the Advanced Inventory Settings button. Once enabled, you can pick which items need a lot number and, if necessary, an expiration date.

With this feature’s thorough multi-level categorization and support for expiration dates, you may manage your inventory more successfully. By giving inventory expiration dates and putting them in transactions like sales orders, invoices, etc., you can minimize business losses and sell goods quickly.

By including expiration dates in client interactions, it also aids in lowering business liability. Utilize reports on inventory that has expired or is going to expire by lot or serial number, as well as a history of transactions, to take prompt action. By quickly replacing and restocking out-of-date products from inventory, inventory can be kept current.

Inventory Expiration Dates on Lot Numbers

Improved Report Optimization

With some of the more complicated reports in QuickBooks, users with large company files frequently encounter challenges with report compilation time. An illustration of these reports is the A/R Aging Reports. The improvements implemented by QuickBooks for 2023 will improve report compilation performance for bigger company file sizes (>300 MB). Although the reporting interface won’t change, users should notice that these reports load more quickly than they did in earlier versions of QuickBooks Desktop. Enterprise Accountant 23.0 and all editions of QuickBooks Desktop Enterprise have access to it.

Improved Accounting Software for Mac Plus 2023

By scheduling and paying bills in QuickBooks, which then marks the payment paid automatically and alerts you when the money is transferred, you can save time. After paying vendors using a card or bank transfer, you can increase your financial flexibility by sending them money via physical check or bank transfer. There are additional fees for paying with a credit card, using the optional Fast ACH and Fast Check expedites services, and other options.

Mac Plus 2023

Additionally, automating bill inputs in QuickBooks might help you save time. Simply connect a shared macOS Photos album to your company file, and as new receipt transactions are uploaded, they will automatically pre-populate for approval. Maintain organization by grouping your customers according to their types, statuses, locations, and balances. Besides all, you may quickly add images of invoices, receipts, or other documents to your company file via automatic upload from a shared Photos album on macOS.

QuickBooks Desktop Enterprise 2023 Features Based Upon User Subscription:

QuickBooks Enterprise is mainly known for accounting and financing management software that handles everything from invoicing to payroll and inventory management, it is desktop based software. In QuickBooks Enterprise 2023 you will get some distinguish features that will enhance your level with QuickBooks. User will get the best benefit based on subscription plan.

Following are the remarkable features as mentioned below:

Intercompany Transactions:

Intercompany transaction is basically transaction within the same organization having different subsidiaries or subdivisions. It includes the entities like purchase and marketing and /or marketing and finance etc. It makes it easy to create relationships between multiple company files multi entity bills within company file in single click.

Categories of Inventory Items

This new feature has the advantage of allowing users to define items almost any way they see fit and preventing the misuse of the item/sub-item naming standard, which can occasionally make reports worthless. Only the Add/Edit Item option of the Item list provides access to Item Categories. Moreover, the Items & Services icon located under the Company portion of the Home Page, the Lists or Inventory menus, or both, provide access to the Item list.

Users of QuickBooks Desktop have only had a few options for defining inventory items up until now. With user-defined Inventory Item Categories, QuickBooks Enterprise, a new feature for 2023, gives users a more efficient method to manage their inventory. Additionally, users can create up to four (4) layers of subcategories to create a hierarchical structure for their Inventory objects.

Update on Launch of QuickBooks Accountant Desktop Plus and ProAdvisers Bundles:

In 2023 version of QuickBooks, Intuit is coming up with the changes in QuickBooks Accountant Desktop and QuickBooks Enterprise Accountant to a subscription-based variant. In this cover the QuickBooks Desktop Accountant and Enterprises Accountant licenses in ProAdvisor bundles. Help and advocate last prior to May 2024, align with the annual active subscription billing for the above mentioned categories of QuickBooks Products.

As per updated policy, Purchased licenses of mentioned products under the ProAdvisor bundles also come within the annual subscription terms of bundles i.e. bundles will also get supported by May 31, 2024.

Updates for the QuickBooks Desktop Payroll Products:

As per recent update regarding the QuickBooks desktop payroll products, Users shall not be able to buy the following products as mentioned below after June 1, 2022.

  • Desktop assisted Payroll standalone product of QuickBooks. Users can get the access of this product under the QuickBooks Enterprise Diamond bundle.
  • Enhanced payroll for accountants of QuickBooks Desktop

Above changes in the payroll products will not affect the current subscriptions and renewable. It is important to know that QuickBooks not going to discontinue of existing products. Meantime Intuit offerings to new clients. QuickBooks Desktop Enhanced Payroll can get by the new subscribers. However new Enterprise Diamond clients continue to get access of Assisted Payroll.

QuickBooks Desktop Payroll Pricing Update:

The prices of Payroll version of QuickBooks increase in additional to QuickBooks Desktop Version. For both Payroll versions, QuickBooks Desktop and Online will revise with current fee of $4 per employee to $5 per month. The impact of price increase depends on the number of employees and the subscription.

System Requirements for QuickBooks Desktop 2023

Find out what are the requirements of your computer for the best experience in QuickBooks Desktop 2023. This feature will be available for those who are users of QuickBooks. These users may use the QuickBooks Enterprise or the QuickBooks Accountant versions, as well as the QuickBooks Desktop Pro Plus and QuickBooks Desktop Premier Plus. Regardless of the version, they are subscribing to, all users of QuickBooks will have access to the recently added features. The updated Track Vehicle Mileage tool, the new Cash Flow Hub, reports optimization, and enhanced Banking Connectivity is the improvements that have been included in QuickBooks 2023. In this, you will get helpful information about the operating system, software, hardware, and other requirements to run QuickBooks Desktop 2023.

QuickBooks Desktop Subscription

The Item Categories feature, the Expiration Dates feature for Advanced Inventory Serial/Lot tracking users, and the Intercompany Transactions feature are three new features that users, depending on the subscription they now have, will find available to the Enterprise version. Two freshly developed payment options will also be made available to users.

All QuickBooks Desktop subscribers in 2023 who have active, paid subscriptions will be able to use these newly designed payment options. The improvements to Payment Links and a new Node Card Reader are the new payment features that are being discussed.

QuickBooks Desktop Payroll Features

Furthermore, the QuickBooks Desktop features 2023 release will have two additional payroll features. The catch with these new payroll tools in the QuickBooks Desktop application for 2023 is that the user’s type of subscription will determine whether or not they have access to the service. Equifax employment/income verification and HCM with Guideline 401 (k)are these new payroll tools.

Operating System

Since Microsoft will no longer be offering the customer any security updates or support as of January 10, 2023, QuickBooks Desktop 2023 won’t support Windows 8.1 operating system. On the workstation, any Windows installations must have been made natively, without using an emulator or a virtual environment. Keeping this in mind, the user’s computer must be running one of the following operating systems:

  • 64-bit natively installed Windows 11
  • All 64-bit versions of Windows 10 are already installed
  • Essentials, Standard, and Windows Server 2022
  • Standard and essential versions of Windows Server 2019
  • Standard and Essentials versions of Windows Server 2016
  • Standard and Essentials editions of Windows Server 2012 R2
  • Essentials, Standard, and Windows Server 2012

Database Servers

Users’ workstations must have one of these database servers installed natively. Additionally, QuickBooks Desktop 2023 does not support Linux or Windows 10 S mode.

  • Windows Server 2022, Standard and Essentials
  • Standard and Essentials versions of Windows Server 2019,
  • Windows Server 2016, Standard and Essentials
  • Windows Server 2012 R2, Standard and Essentials
  • Windows Server 2012, Standard and Essentials

Note: Windows 10 S and Linux Mode won’t be supported.

Browser Requirements

QuickBooks Desktop 2023 needs internet access and Google Chrome. A reliable and quick internet connection is needed for QuickBooks Desktop 2023, which supports Google Chrome.

Hardware and Operating System Requirements

QuickBooks Desktop 2023 may only be used with a 64-bit version of the Windows operating system and it won’t run on 32-bit. For QuickBooks Desktop 2023 below are the hardware and operating system.

  • Processor- 2.4 GHz Minimum
  • RAM (Workstation)- It needs 8 GB minimum and 16 GB is recommended.
  • RAM (Server)
    • 1-5 Users: 8 GB
    • 10 Users: 12 GB
    • 15 Users: 16 GB
    • 20+ users: 20+ GB
  • Disk Space
    • 2.5 GB of hard drive space (additional required for data files). 60MB of additional software are included with the installation files for Microsoft.NET 4.8 Runtime.
    • Additional requirements for QuickBooks Connected Services services that use Intuit Data Protect include:
    • Needs at least 4.0GB of RAM
    • Double the size of the largest file scheduled for backup, plus 100MB, or double the size for restoration. Only the workspace folder LocalApplicationData+ IntuitIntuit Data Protect is needed.

Note: Keep your QuickBooks data file on a solid-state drive for best performance (SSD).

  • Windows
    • Windows North American version.
    • When set to English, regional settings are supported.
    • When hosting multi-user access, the server machine must have administrator rights.
    • Natively installed, not requiring the use of emulators or virtual environments.
  • Optical Drive

For physical CD installations, a 4X DVD-ROM drive is necessary.

  • Screen Resolution
    • The display is optimized for 1280 x 1024 resolution or it can be higher with up to 2 extended monitors.
    • Best optimized for the computer’s default DPI setting.

Other Hardware Devices

Any of the following devices can be used if the user is using the Warehouse Manager in the QuickBooks Desktop mobile application:

  • Zebra TC20, TC25, or TC51 Mobile Computer is advised (Android 4.4 & above)
  • Mobile computer Zebra MC40 (Android 4.4 & above)

QuickBooks Desktop Enterprise 23.0 also supports:

  • Socket Mobile CHS 7CI
  • Honeywell Voyager 1602g Pocket Barcode Scanner
  • Symbol CS3070

Compatibility with other Software

It is well known that QuickBooks integrates with other apps. The apps that can be used in integration with QuickBooks Desktop 2023 are listed below.

Note: The use of these features can enhance the additional RAM.

  • Microsoft Office:
    • Office 2019
    • Office 2021
    • Both 32- and 64-bit versions of Office 2016 (including Outlook 2016).
    • Both 32-bit and 64-bit versions of Office 2013 and 365, including Outlook 2013. Recall that the web version of Microsoft 365 is not supported; only locally installed versions are.
    • With Microsoft Outlook 2016–2021, Microsoft Outlook with Microsoft 365, Gmail, Yahoo Mail,, and other email clients that support SMTP, you can send estimates, invoices, and other forms.
    • Microsoft Word 2021, 2019, 2016, 2013, or Microsoft 365 are required for letter preparation (including 64-bit).
    • Microsoft Excel 2021, 2019, 2016, 2013, or Microsoft 365 are required for exporting reports (including 64-bit).
    • Microsoft Outlook 2021, 2019 (32 and 64-bit), 2016, or 2013 are required for contact synchronization.
  • V19.0 of QuickBooks Point of Sale
  • 2022 Turbo Tax (Personal and Business).
  • Lacerte 2022.
  • Pro-Series 2022 tax year.
  • Quicken 2022, 2021, 2020, 2019, 2018, and 2016 are the following years.
  • 2023, 2022, and 2021 QuickBooks Desktop for Mac versions.
  • Adobe Acrobat Reader: Version 9.0 or later of Adobe Acrobat Reader is needed for Business Planner, Payroll, and viewing forms.
  • Internet access with a connection speed of at least 56 Kbps is required for payroll and other online features and services (1 MBPS recommended).
  • Internet Explorer 11

Antimalware and Antivirus Software Compatibility

It is tested in QuickBooks Desktop Pro 2023, Premier 2023, and Enterprise 23.0 with the following antivirus software and antimalware. To get the best QuickBooks performance you may need to adjust some settings in these programs.

  • Antivirus Software
    • McAfee
    • Avast
    • Norton
    • Bitdefender
    • Security from Trend Micro
    • Kaspersky
    • Sophos
    • ESET
    • Webroot
    • Avira
    • Cylance (Only for Internet/Regression)
    • F-Secure
    • Symantec
    • Animal Dome
  • Antimalware Software
    • McAfee
    • Bitdefender
    • Malwarebytes
    • AVG
    • F-secure
    • Avast
    • Spybot
    • Emsisoft
    • Webroot
    • F-secure
    • ZoneAlarm
    • Kaspersky

Note: Although RAID (Redundant Array of Inexpensive Disks) systems are compatible with QuickBooks, doing so is not advised because it could make QuickBooks run slowly.

Download Procedure for QuickBooks Desktop 2023

Users who are trying to download and install QuickBooks 2023 on their workstations. Users will learn how they can proceed with the installation process, and they will also learn some helpful tips and tricks that will make the process much easier and smoother for them.

  • Users need to click on the DOWNLOAD link. Clicking on it will start the process of downloading QuickBooks 2023.
  • After clicking on the link, the user will be prompted with the following question: “Will you be using QuickBooks Desktop on multiple computers at once (multi-user mode)?”
  • The user will have the options ‘Yes’, ‘No’, and ‘Unsure’ in front of them, out of which they are required to choose one option.

One thing to be noted here is that if the user chooses ‘Yes’ or ‘Unsure’, then the user is required to complete the full setup process that has been described in detail below. However, if the user chooses ‘No’, then the user is required to perform the Express setup.

That being said, the user is not required to provide an answer to the prompt “Will you be using QuickBooks Desktop on multiple computers at the same time (multi-user mode)?” that the user will receive. Instead of answering, the user can simply press the link titled ‘Standard setup’ that is just beneath the question box. If the user chooses to follow the Standard setup link, then, in that case, the user must follow the download process that has been described below:

  • The first thing that the user must do is they must follow the installation process to the word that will be provided to the user when they click on the Standard setup link.
  • Now, the user will be required to make a few selections. The following questions will be asked to the user to which they need to provide the choices that suit their business needs the best:
    • Which country the user is accessing QuickBooks Desktop 2023 from.
    • Which QuickBooks Desktop 2023 version the user wants to download.
  • After making selections to the questions that are mentioned above, the user is then required to pick the 2023 or later version of the QuickBooks software.

One thing to be noted here is that the user is required to select the Pro Plus, the Premier Plus, or the Mac Plus for QuickBooks Pro, Premier, and Mac 2023. The user should choose the 2023 version of QuickBooks Enterprise and QuickBooks Accountant.

  • After selecting one of the many options the user sees above, the user might be seeing a Search button in front of them. If that is the case, then the user must press on it in order to be able to proceed.
  • Clicking on the Search button will redirect the user to the software page. On this software page, the user is required to download the edition and version of the software that best suits their business requirements.
  • Now, the user must click on the ‘Download’ button to kick off the download process of the software.
  • Clicking on the ‘Download’ button will start the downloading process. The user may be asked to choose where on their workstation they would like to download the software. If asked, then the user must choose the location that they want to use for the downloading process. If that is not the case, then the software will be downloaded in the default location.
  • The user also may be asked to choose to save the file. If that is not the case, then the file will be saved to the ‘Downloads’ folder.
  • The user must now go to the folder where the files have been saved once the download is complete.
  • Finally, the user will be provided with the installation process through the setup wizard. The user must follow the instructions that this wizard provides them to move forward.

QuickBooks Desktop 2023 Installation

After all the things that need to be done before the installation have been completed, the user can proceed with the installation process. However, the user must be careful when they choose the installation type and the procedures that will be used to complete the installation.

  • The user is first required to open the File Explorer application on their workstation.
  • In the File Explorer application, the user is required to look for the ‘QuickBooks 2023 edition.exe’ file that was earlier downloaded and saved on the user’s workstation.
  • The user must go to that file and right-click on it once found. Right-clicking on the file will open a small menu.
  • From the menu, the user needs to click the option titled ‘Run as Administrator’. Clicking this option will begin the installation with administrator privileges.
  • Now, the user will be provided with the download instructions in order. The user must follow these instructions one by one.
  • The user will also be provided with the QuickBooks 2023 License Agreement. The user must read the terms and conditions, and the user must agree to these in order to move forward.
  • After that, the user is required to click the ‘Next’ button to be able to proceed.
  • Clicking the ‘Next’ button will let the process finish on its own. What the user is required to do here is that the user is required to authenticate their software. To do so, the user must enter the license and product key.
  • There are two types of installation processes, out of which the user is required to pick one to move forward. The following are the two processes:

A. Network And Custom Install:

  • The user must complete the custom and network installation. Following are the circumstances where it may be required to follow this type of installation:
    • The user must decide when the QuickBooks company file will be hosted on the server.
    • The user will also be asked if they wish to set up a multi-user network or not.
    • The user will finally be asked if they wish to choose the default installation location for the QuickBooks Desktop 2023 software.
  • The user must select the ‘Custom and Network’ installation type if any of the circumstances apply to them.
  • Once the user has chosen the installation type, they can simply press ‘Next’.
  • The How you use QuickBooks option must be selected by the user.
  • If the user has selected the option to “Change the install location”, then the user will be shown a new window where the user can reconfigure the location where the software will be installed on their workstation.
  • To change the location, the user must press the ‘Browse’ button.
  • After pressing the ‘Browse’ button, the user needs to navigate to the Program folder and choose a different location.
  • After selecting the location, the software installation will begin. The user just needs to press the ‘Next’ button. Also, there will be a checkbox that would need to be selected if the user wants QuickBooks to open once the installation has been completed.
  • The user needs to click ‘Finish’ once the installation is complete.
  • If the checkbox was selected while the installation was underway, then the QuickBooks software will now launch automatically.

B. Express Installation

  • Following are the circumstances where it may be required to follow this type of installation:
    • It can be used if the QuickBooks Desktop 2023 application is intended to be used on a single workstation.
    • It can also be followed if the user wishes to reinstall the QuickBooks Desktop 2023 software.
    • It can be followed even if the user is using the QuickBooks Desktop application for the first time.
  • The user must select the Express installation method if the user’s situation matches any of the aforementioned scenarios.
  • Now, the user needs to press the ‘Next’ button to move forward.
  • The user can perform an Express installation simply by pressing the ‘Install’ button.
  • Once the installation has been completed, the user can press ‘Finish’.

QuickBooks Desktop 2023 Activation

Once the installation has been completed, the QuickBooks software will prompt the user to activate the program and update it after installation is complete. Without doing these things, the software cannot be used. Following are the steps to activate the QuickBooks application:

  • First, the user needs to run the QuickBooks Desktop 2023 software that they installed previously.
  • Once the software opens up on the user’s workstation, the user must go to the ‘Help’ menu.
  • There will be a drop-down menu in front of the user from which the user must select the option which helps the user activate their application.
  • The user must follow the on-screen instructions to move forward.
  • If all the instructions were followed correctly, then the QuickBooks desktop 2023 application will have been activated successfully.

Update QuickBooks Desktop 2023

Users who wish to update their software (if they have an older version of QuickBooks installed) can easily update QuickBooks Desktop. Following are the steps that need to be followed so that the update can be done successfully:

  • First, the user must right-click on the QuickBooks Desktop icon. The icon should be on the user’s desktop window.
  • After right-clicking, the user will see a small menu. From the menu, the user must select the option titled ‘Run as administrator’.
  • After the application opens, the user then needs to select the Help menu option from the QuickBooks window’s top bar.
  • Now, the user needs to choose the option titled ‘Update QuickBooks Desktop’ from the drop-down menu.
  • After selecting the option titled ‘Update QuickBooks Desktop’, the user then needs to click the ‘Options’ tab.
  • The user will see a few checkboxes in front of them that they must select.
  • After all the necessary changes have been made successfully by the user, the user can proceed to click the ‘Save’ button.
  • Now, the user is required to press the ‘Update Now’ button that will appear in front of them. Furthermore, the user is also required to select the ‘Reset update’ checkbox.
  • Once the user is ready, they should also click the ‘Get updates’ button.
  • QuickBooks software is downloaded and installed with all the latest updates that are available.
  • Once the updates have been installed, the user should reopen their QuickBooks Desktop application.

Upgrade Company File

If the user is updating QuickBooks from an older version of the software that they had to the most recent version, then the user is also required to upgrade their company files. Not doing this would mean that the files may not run in the latest version of QuickBooks because of compatibility issues that may arise. When done manually, upgrading company files is simple. Here’s how the user can upgrade their company files:

  • First, the user needs to make sure that no one else has access to the company file that the user is upgrading.
  • The user should now open the latest version of QuickBooks Desktop that they have.
  • From the menu that is on the top of the window, the user needs to select the option titled ‘File’.
  • From the ‘File’ menu, the user is required to press on the option titled ‘Open or Restore Company’.
  • Now, the user will see all the company files that are stored on their workstation. The user must click on the company file that they are trying to upgrade.
  • After opening the file, the user can press the ‘Next’ button.
  • If there are any company files with a ‘.qbb’ extension, then the user needs to either open them or prepare a duplicate company file for safety.
  • After that, the user should begin the process to create a local backup.
  • The user will again be required to locate the company file and open it once found.
  • After opening the file, the user now needs to log into the file with administrator privileges.
  • The QuickBooks application will make a backup of the current file before beginning the upgrade automatically.
  • The user can choose where they want to save the file that QuickBooks will have generated for them. The user can either set a custom location for the file, or they can do nothing so that the default save location is used.
  • Now, the user can begin with the update process by simply pressing ‘Update Now’.
  • Once the update has been completed, the user can press ‘Finish’ and then ‘Done’. The company file will also have been updated successfully.

We Wish to above post will resolve your queries and helped to know about the launch of QuickBooks Desktop 2023 and system requirements for QuickBooks Desktop 2023. The launch of schedule, revised pricing and updated versions. Kindly connect with Dancing Numbers experts via LIVE CHAT for any query related to QuickBooks 2023 release and updates.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.

Frequently Asked Questions (Faqs)

Will QuickBooks Desktop be Discontinued in 2023?

Microsoft Windows versions earlier than Windows 10 won’t be able to use QuickBooks 2023. Support for the QuickBooks 2020 version will probably also be cancelled, and it will end on or about May 31, 2023.

What are the System Requirements to Run QuickBooks?

Intel Core 2 Duo or better processor. Intel Core 2 Duo or a better processor is required to run a multi-user server. 2 GB RAM (4 GB RAM recommended). 250 MB of disc space are available.

Is Intuit Getting rid of QuickBooks Desktop?

The maker of QuickBooks, Intuit, announced that QuickBooks Desktop would be discontinued on October 20, 2021. By midnight on January 31, 2023, any company using the desktop version of QuickBooks would have to find a alternative.

How do I Update my QuickBooks Desktop to Version 2023?

• Click Upgrade QuickBooks under Help.
• Then click Upgrade Now after choosing the version you wish to upgrade to.
• Your most recent copy of QuickBooks is yours to keep. Choose let’s go, and then choose Keep old version on my computer.

What Three Benefits come with the QuickBooks Plus Membership?

You can manage and examine every aspect of your business with the aid of QuickBooks Online Plus. With job costing, It’s simple to keep tabs on wages, expenses, and labor costs. With simple dashboards and reports, you can see a project’s profitability. Even your stock and inventory can be managed.

Does QuickBooks Desktop Pro Plus Support Multiple Companies?

No additional license is required when you add a second company to your QuickBooks account. To ensure that the taxes are properly recorded, you can enter numerous businesses with various EINs individually.

When Your Subscription Expires, Can You Still use QuickBooks Desktop?

Even if you decide not to reactivate your subscription, you can still view the file. However, you won’t be able to access online services and security updates such the ones listed below: Services for QuickBooks Desktop Payroll. Live Assistance.

What Causes the Discontinuation of QuickBooks Desktop?

Beyond this point, QuickBooks Online will still be accessible. According to QuickBooks, the discontinuance was necessary because the Desktop platform increased the chance that users would use outdated, non-compliant software and miss critical upgrades.

Features of Dancing Numbers for QuickBooks Desktop









Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.

Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.

Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at This feature allows you to share bills, payments, information, and much more.

Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.

What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Close X
Call Now+1-800-596-0806
Dancing Number

We value your privacy and are strongly against any kind of phishing, spam, and malware. We collect your information for our legitimate business purpose only. This information is safe with our in-built security.