Xero to QuickBooks Conversion

by James Antonio

Convert Xero to QuickBooks

Every user wants to switch the easy accounting system. As you know, QuickBooks is considered as more advanced accounting software than Xero. So, to make things more visible and clear, export the data to meet with better results to improve the business efficiency. Xero is just not the same as QuickBooks. So, don’t be confused, this blog will provide complete information on the “Xero to QuickBooks Conversion” function. Let’s begin

Supported Xero to QuickBooks Version

  • Xero to QuickBooks Online
  • Xero to QuickBooks Premier
  • Xero to QuickBooks Pro
  • Xero to QuickBooks Enterprises
  • Xero to QuickBooks Accountant

Before Resolve this Issue, Follow Below mention Steps:

Step 1: Find out the Products Necessities

Firstly, you have to discover What your accounting needs to convey. This includes all QuickBooks editions and services such as QuickBooks Enterprises, Point of Sale System, Payroll services, or field service management.

Step 2: Template the File Setup

After ensuring the above step, users need to speed up the workflow to fit with your QuickBooks appropriately. Check and must be sure that they absorb all information from the present accounting system. While processing this function, hit the double-click on your old system to pull the data such as Accounts Payable & Accounts Receivable, balance sheets by timely, and any data that you want to convert into QuickBooks.

Step 3: Check and Verify the QuickBooks

In this step, if you find any extra data or monthly reports that you are required to run your organization. Every single detail about business is necessary. So, make sure you create a backup file of your all business data. Then, go for double-checking to ensure what imported things you require. After this, you have to find all additional files to find them over from your earlier system to QuickBooks.

Step 4: Long-term follow up and Maintenance

Users have to update the maintenance release to improve the program functionality and all problematic issues.

How to Convert Xero to QuickBooks?

Xero to QuickBooks conversion takes place in a while

  • Firstly, prepare your QuickBooks file for conversion
  • Then, you need to sign up for Xero
  • Now, you can upload that QuickBooks file that you want to convert
  • Follow on-screen guidelines until the program is not finished
  • Moving forward and subscribe to Xero
  • Once you are done with conversion completion to access the converted data.

Xero to QuickBooks Pro, Premier, Enterprise, Accountant, or QuickBooks online services are available. All editions of Xero are applicable to migrate the data into both QuickBooks and QuickBooks online appropriately. The conversion will give you surety about the Trial balance, balance sheets, profits, and losses will accurately match with your Xero data. The other financial reports related to your business are similar as well. To accomplish the full conversion, ensure what you can convert or whatnot.

The list is given below are accessible to import all while the conversion takes place

  • Vendors List
  • Employees List
  • Chart of Accounts
  • Tracking Fields
  • Item list
  • Job list
  • Non-inventory items
  • Terms list
  • Item Sales Tax
  • Other Names
  • Customers List
  • Assembly Builds

Transactions accessible to export while implementing the conversion process are as Invoices, Vendor Credits, Vendor Payments, Sales Receipts, Customer Payments, Vendor Credits, Item Receipts, Memo, Check, Bills, Journal Entries, Inventory Adjustments, Payroll liability check, liability Adjustments, Sales Tax payments, Transfers, and Paychecks.

Point to be Noted: The things you unable to converted are Custom templates, Bank Reconciliation, Budgets, Bill line details, Memorized Transactions, Payroll concluded data, Multi-currency data, and attachments unable to convert, customers & vendors are not accessible to open the transaction, non-posting transactions (Sales Order, purchase order, estimates) are unable to apply the conversion.

How Does it Work?

  • You can convert all transactions as journal entries except invoices. Get access to download the transactions straightforwardly from the Xero API. There are so many transactions for each transaction before the API gives data of all required changes to the transaction. Generally, invoices are unable to fulfill the conversion process. So, you can make it possible via post-conversion as journal entries but the report of invoices doesn’t accessible.
  • In this conversion processing, classes don’t get access to convert for that specified transactions that are not compatible with your QuickBooks such as journal entries with many accounts that are not supported by your QuickBooks. To convert the classes, users are required to submit the request to convert tracking categories into the classes prior.
  • Easily Transferred the Payroll transactions to QuickBooks as the regular check because QuickBooks doesn’t permit the payroll data to be transferred and you will not pop-up on the payroll reports. Make sure, you update the employees’ data into the QuickBooks Data File after the conversion processing.

For this conversion, you just need to enter the Xero Administrator username and password. Fill the QuickBooks editions that you are converting. You can download all data from the Xero and then convert the data to the specified QuickBooks version. Once the conversion is completed, then they will send you a download link to download the QuickBooks backup file. So, you can easily restore your data whenever you want. But if you choose to convert to the QuickBooks online and all data will be uploaded to the QuickBooks online account.

How Dancing Numbers Will Help You?

With Dancing Numbers, find all relevant solutions and guidance to import, export, and delete the data. The above-mentioned information is sufficient to know about the “Xero to QuickBooks Conversion” function. This software is a complete package to fulfill all necessities of data migration functions with quick access. In addition, you find all answers to your all queries, get complete guidance to complete any conversion process, and save your valuable time. To get to know more about services, get complete details from our professional team, they take care of your every single issue.

Frequently Asked Questions

Is Xero integrated with QuickBooks?

The answer is YES, you can convert the QuickBooks file when you sign up for Xero and get access to view the current financial year transactions.

How can I convert Xero to QB?

All versions of QuickBooks are compatible with QuickBooks as well as QuickBooks online to migrate the trial balance, balance, profit, and loss.

Why is Xero to QuickBooks Required?

Because QuickBooks is better accounting software than Xero. It will make things more simple and easy and track all accountancy functions in just one place to find out the average business productivity.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

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