Xero to QuickBooks Conversion

by James Antonio

If you have recently switched your accounting software from Xero to QuickBooks and looking for steps to migrate the data from the former to later, you are at the right place. We will cover how to export data from Xero in supported format that can be imported into QuickBooks, steps to import data into QuickBooks and other as aspects as well. Learn more about Xero to QuickBooks conversion.

Xero to QuickBooks Conversion

Let us first see what can be converted and what cannot be converted from Xero to QuickBooks.

Xero Data that can be Migrated from Xero to QuickBooks

  1. Chart of Accounts with customized mappings.
  2. Customer details, supplier details.
  3. Opening account balances.
  4. Receivables and Payables.
  5. Bank transactions, Credit cards.
  6. Invoice and Credit notes.
  7. Bills and bills credited.
  8. Manual journals, Inactive contacts/ accounts.

Xero Data that would not be Transferred or Migrated

At this time, the following Xero data is not transferred to QuickBooks:

  • Budgets.
  • Multi-currency data and memorized transactions.
  • Templates like invoice templates and others.
  • Sales orders, payroll records, projects and attachments.
  • Fixed assets, expense claims, payment terms, custom VAT rates, time sheets, customer jobs, unreconciled entry.
  • No-posting entries like estimates.

How to Transfer the Data from Xero to QuickBooks?

Exporting the Data from Xero

The first step would be to export the data from Xero accounting software. You can export the below data in Excel or CSV format and then import it in QuickBooks Online:

  • Accounting data (transactions, Balance sheet, Profit and loss, Trial Balance, Receivable report, Payable report, Fixed asset reconciliation, Inventory details, Bank reconciliations, Sales/Purchase report, etc.).
  • Budget report.
  • Chart of Accounts.
  • Vendor/ Customer& Employee contact list.
  • Invoices and Bills.

Migration Process

Step 1. Chart of Accounts:

First step would be setting up of the chart of accounts in QuickBooks so that it matches with Xero. For this you need to Click on Settings > Chart of Accounts > Export. Download the CSV file, make the changes as per Xero, clean the data a little bit and then import it again in QuickBooks.

Step 2. Transferring Vendors and Customers in QuickBooks Online

You will see that the customer and vendor list in Xero does not have any specific distinction, they are grouped under contract. You can import the entire list in QuickBooks Online and make the changes as required.

Step 3. Transfer of Products and Services in QuickBooks

You will find that the format of product and services in QuickBooks does not match with Xero, so you will need to make various changes after importing the data. During the import process, ensure to checkmark the boxes like buy/ sell and track.

Step 4. Importing Invoice and Bills Transaction

You can import up to 500 invoices and bills in QBO at a time but you might need a third-party application to do this.

Step 5. Importing Payroll and Bank Transaction

You need to first import payroll and then bank transactions in QuickBooks.

Step 6. Review and Verifying the Result

You need to now review and verify the result from the Xero data file. You may have to carry out some edit work due to change of format in QBO.

Using Import Data tool functionality in QuickBooks Online

For all the Items Except Chart of Accounts

Click on File > then Utilities and then Import Excel or CSV files. Once you have imported these items, review and verify the data as discussed earlier as well.

For Chart of Accounts

Click on List > Chart of Accounts > Accounts and then, Import from Excel.

Something that you should take care of Before Actual Migration of Data from Xero to QuickBooks

Consider below points as a pre-migration checklist or prerequisites before you migrate data from Xero to QuickBooks via a migration tool:

  • If you have existing company file in your QBO account, you will need to cancel your subscription and create a new account as data transfer cannot happen between Xero and QBO if later already have existing data in it.
  • You should create proper backup for your Xero data file, as it will be come in handy later at the time of reviewing and verifying the result.
  • You should also reconcile all your bank and credit card accounts to the recent statement and make the note of the remaining balance in your bank accounts as you will need this while preparing post-transfer reconciliation in QBO.
  • You should migrate to QBO directly after close if you are using cash-basis accounting, otherwise the post transfer work in QuickBooks can be huge.

As you must have known by now that the process is quite complex and require a lot of diligence and careful working. So, if you are feeling overwhelmed, then you can also take help from third party website who are experts in data import process. One of such products is Dancing Numbers Importer, it will help you in importing vendors list, chart of accounts, customers list items and other data in a seamless manner. It will also help you in exporting the data from Xero in .CSV or excel format in no time. You will just have to fill the requisition form and they will take it from there.


Need Some one on one QuickBooks Assistance?


How can I Export the Accounting Data from Xero?

You need to first open the application, go to the accounting menu > advanced and then click on export accounting data. Select date range of data export > click on download and open and save the file on your computer.

What is the Different Between Xero and QuickBooks Online?

Both the accounting software are built on the similar platform and intended for similar audience i.e., small and medium sized businesses. But it would not be wrong to say that, it is good to start with Xero but if your business is growing, QuickBooks will offer you the scalability that you need.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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