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Gusto Integration with QuickBooks Desktop and Online

To automate the payroll process Gusto is mainly designed. It is an ideal source for small business owners who pay […]


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To automate the payroll process Gusto is mainly designed. It is an ideal source for small business owners who pay their workers for the first time. You can gain a number of benefits by connecting Gusto with QuickBooks. For example, in less than 5 minutes you can send the payroll. You can leave the paperwork on the integration if you use automatic state, federal, and local tax filings. By using Gusto QuickBooks integrations you can access many more features.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

Small to medium-sized businesses searching for real-time views into the day-to-day expenses of their business might consider using QuickBooks Online, an online platform. For a fully rounded software experience, features including expense tracking, data entry, mobile compatibility, and accountant access are available. We create and sync a thorough journal entry into your QuickBooks Online Account with our two-way interface. Your customized accounts will be used to make a journal entry as we can retrieve your chart of accounts from QuickBooks Online directly. Additional levels of detail inside the entry can also be selected based on earning kinds, Gusto departments, and QuickBooks Online classes.

If you are also looking forward to performing Gusto integration with QuickBooks Desktop and QuickBooks Online, with the help of this blog you will know how to set up the integration.

Connect to QuickBooks Online from Gusto (Integration)

  • Firstly, you have to sign in to your Gusto admin account and then go to the App directory.
  • Click Accounting which is under Categories.
  • Then you have to click the QuickBooks Online tile and then you have to click on Connect.
  • To get connected enter your QuickBooks Online credentials.
    • For accounting firms: First, choose your accounting firm, then choose the particular business you manage.
    • You must have admin permissions in both Gusto and the QuickBooks account you are trying to link in order to connect to QuickBooks Online.
  • To allow QuickBooks Online Gusto to sync you have to click Authorize.
  • For further information, see the next section of this article. Map your chart of accounts.
  • Tell us which QuickBooks Online accounts will sync with which payroll transactions.
  • Choose whether to run the sync automatically or manually.

Each time you run payroll, the total wages, taxes, benefit deductions/contributions reimbursements, and contractor payments will sync to your QuickBooks Online account.

Map Your Chart of Accounts from QuickBooks Online to Gusto

When you are setting up your mappings you will be asked to add:

  • Reimbursements
  • Bank Account
  • Owner’s Draw
  • Earnings Type
  • Deduction/Garnishment Liabilities
  • Employer Taxes
  • Benefit Expenses
  • Benefit Liabilities

Each of these payroll items will need to be linked to an account that is pulled directly from the Chart of Accounts in QuickBooks Online in order for the payroll details to be properly synced over through the integration.

The place for the Journal Entry that Gusto will sync over into your accounting software is set once all payroll items have been linked with the corresponding accounts.

The line entries on your Journal Entry will have more detail the more accounts you select when configuring your integration. Your accounting software generates more thorough reports when you enter detailed reports (profit and loss reports, expense reports, outstanding liability reports, etc.).

If you can’t find the account you want to use, go to the chart of accounts in QuickBooks Online and create one. Your page will be available in Gusto whenever you refresh it.

To start follow the below steps that are mentioned below:

  • Head to the App directory in your Gusto admin account.
  • Then you have to choose QuickBooks Online.
  • After that, you have to go to the Mapping tab.
  • If you want to map for each expense category then you have to click on Select. Then choose the QuickBooks Online account that the Gusto category corresponds with.
    • You can choose from any QuickBooks Online account by default. Click the toggle next to Display all accounts to display a smaller list of the accounts. For users with simpler reporting requirements, this is preferable. You’ve already chosen an account from the expanded list if you are unable to click to turn off the toggle.
    • An account must be marked in QuickBooks Online as Included in the chart in order for it to appear in the dropdown menu. Update the accounts Included in the chart setting in QuickBooks Online if it’s not listed in the options.
  • For each Gusto category repeat until you have selected an account. As you go, your progress is automatically saved. The following resources can help you map accounts more quickly:
    • Check the box next to each item you want to map to the same account to do so at once. Select Edit account type under Actions options. To choose an account, type its name. Then click on Submit.
    • Click the filter icon next to Actions to display only categories that are unmapped. Click Apply after selecting Display unmapped accounts only.
    • Uncheck the box next to each item or click Clear all to remove your selections.

How does it Work with QuickBooks?

Your total salaries, taxes, and reimbursements will immediately show up in the expenses section of your QuickBooks Online account each time you run payroll, cancel payroll, or make a correction. In order to speed up the setup process for first-time Gusto users, will import your company and employee data from QuickBooks Online.

How to Use Gusto Integration with QuickBooks Desktop?

For individuals who are new to managing payroll, integrating Gusto with your QuickBooks Desktop will be a great help. All you need to do is connect the Gusto service to your QuickBooks Desktop app. The Chart of Accounts must then be accurately mapped after that. After that, you can send payrolls using it or perform the integration.

Connect QuickBooks Desktop from Gusto

  • Begin with logging in to your Gusto account.
  • Then head to the Settings menu.
  • After that, you can switch to the integration tab.
  • From the Categories section, you have to click on the Accounting option.
  • Now you have to choose and click on the QuickBooks Desktop title.
  • Hit the connect button once you have selected it.
  • Now you have to type all the appropriate credentials for the QuickBooks Desktop. By doing this, your QuickBooks account can be connected.

Map the Chart of Accounts from QuickBooks Desktop to Gusto

Once your QuickBooks account has been connected, continue with the upload and start mapping the Chart of Accounts from QuickBooks Desktop to Gusto. You must fill out the following fields to map Gusto payroll items:

  • Earning Types (Regular, Bonus, Commission, etc.)
  • Owner’s Draw
  • Employee Taxes
  • Bank Account
  • Benefits Expenses
  • Reimbursements

What to do more with Gusto QuickBooks Desktop Integration?

  • Your Gusto service creates each choice based on the information present in the file before moving on to the mapping.
  • You can export the data to the IIF after mapping the Chart of Accounts (Intuit Interchange Format).
  • You can download and upload it to your QuickBooks Desktop account at a later time.
  • Following that, you can choose to deduct or receive advantages based on your preferences. However, Gusto’s service simply includes charges for deductions and benefits; it does not charge for deductions or benefits.
  • By doing this, the line items will be created inside the journal entry and will accrue the outstanding balance for any deductions or benefits.
  • You can also reduce the debt or eliminate it in QuickBooks Desktop after the deduction or benefit is levied.
  • Later, you can give your department mapping additional specificity. Using the department mapping, you can even use a different account for various payroll items inside the department.

This is how you may finish the Gusto QuickBooks Integration process. Make sure you correctly enter the details. You can still sync a Gusto account with QuickBooks Online if you’re a user of that program. For more information, keep reading.

What to do Next after Gusto and QuickBooks Integration?

There are a few things you must set up in your Gusto account even though Gusto will automatically import the employee and company data from QuickBooks Online to streamline. To be sure about after Gusto QuickBooks integration check out the following points you have.

  • For each of the company and primary business addresses add the company address.
  • Start adding the employees once it is done. Gusto will import your employees’ basic information from your QuickBooks Online account, including their names and address. You can fill out additional fields for payroll-related purposes.
  • Gusto also offers a Self-onboard feature that lets your employees enter their own information. All you need to do is invite them by email so they can fill out the authorization forms with their personal details.
  • Enter the Federal information after this.
  • Then you have to enter the State details. Depending on how many states your employees are employed in, you can enter one state or more.
  • After following these steps you will see the Bank Account screen in which you have to enter the information.
  • Gusto debits the necessary amount from this bank account in order to pay the employees and necessary taxes. It is advised to open a unique bank account.
  • Then you have to set up the Employee Pay Schedules. Press the save button after this.
  • You can now send out your first payroll. To run payroll with Gusto service it will take around 5-7 minutes.
  • Then you can click on the option of Hours and Earnings.
  • After that, here you can review and then approve Time Off.
  • Once you have completed you have to click on the Submit Payroll for Payment option.

You may view all the details in the Payroll Journal Report once you have finished sending the payroll. The details will include deductions and contributions, earnings for the payroll period, employer taxes, the employee, and totals.

Depending on the sync configuration you have made while performing Gusto QuickBooks integration, the taxes, total wages, and reimbursements will display in QuickBooks Online every time you cancel payroll, run payroll, or apply a correction to it. Please note that you can use the manual update feature in addition to the automated update feature.

You can make your payroll process easy and faster by using Gusto’s service. You can move employee details such as names and addresses by integrating with the QuickBooks platform. Connecting QuickBooks and Gusto, mapping the accounting data with Gusto, and sending payrolls are all that is required. Gusto QuickBooks integration offers amazing benefits that you can see in the above blog. In case after reading this blog also if you still face any issues then you can connect with Dancing Numbers experts via LIVE CHAT.

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+1-800-596-0806 or chat with experts.


Frequently Asked Questions (Faqs)

Is Gusto and QuickBooks the Same?

If you want more scalable and HR-focused then Gusto is great whereas if you want a quicker direct deposit and more strong in-house time tracking then QuickBooks Payroll is best.

Does Gusto Export to QuickBooks?

Next time you process payroll, you’ll have the choice to export a Gusto IIF file into your QuickBooks Desktop account. Every time you run payroll, the total wages, taxes, benefit deductions and contributions, reimbursements, and contractor payments will now export to your QuickBooks Desktop account.

How to Sync time with Gusto in QuickBooks?

● Go to the Feature Add-ons and then to Manage Add-ons which is on the left menu.
● Then you have to scroll down to Gusto and then you have to select Install.
● After that, you have to select Connect to Gusto and then you have to enter your Gusto email address, and then select login.
● Enter your password and username.
● In case you have multiple companies then you have to select the one to which you want to link and select Authorize.
● Complete the settings such as Overtime Settings, PTO Settings, and Employee Sync.
● After completing each you have to select Continue and then select Finish.

Does Gusto have a Time Clock?

● First, you have to sign in to your Gusto account.
● If you have several pay rates, choose which role you are clocking in for on the Time Tracking tile on your dashboard.
● On the Time Tracking tile on your Dashboard, click Clock In. When your workday or shift is over, click Clock Out.

Does Gusto have Project Management?

You get access to project management and workforce tracking tools, customized authorization settings, and an HR resource center in addition to having access to trained HR professionals. The beauty of Gusto is that it also has a plan for contract-based solopreneurs and considerably smaller teams.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Error Free

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On-time Support

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We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
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  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

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Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
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Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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