How to Create a Payroll Summary Report in QuickBooks?

One of the best things about QuickBooks is that you can generate several reports from the software. The Payroll and […]

Voiced by Amazon Polly

One of the best things about QuickBooks is that you can generate several reports from the software. The Payroll and the employee reports are typically useful to review the payroll of your particular business and then determine the financial state.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

Let’s learn in detail what payroll reports are and why are they important.

What are Payroll Reports?

A Payroll report is a type of document that has details about the payroll that has been prepared with the help of company information and records. Several payroll reports are limited to a particular time period like the first day of a month, total pay, or quarterly for the total accounting year.

Often these reports have too many details so you or your particular accountant may wish to customize or restrict the information reported. QuickBooks Online provides you with this ability by enabling you to generate reports with the specific data that you wish to be reported.

What is QuickBooks Payroll Summary Report?

To quickly view the payroll totals for each employee for a selected amount of your time, use the Payroll Summary report. All corporate payroll taxes are disclosed by the employee, and the report includes a subtotal for internet payments that reveal the payroll things. A payroll summary includes a list of your current employees, a collection of employee earnings, a breakdown of paid time off balances, and much more. It might be produced for a single period or a range of periods.

What are the Parts of the QuickBooks Payroll Summary?

  • Gross Pay: Before any taxes or deductions amount received.
  • Adjusted Gross Pay: Gross pay minus any pre-tax deductions.
  • Net Pay: After taxes and deductions, the amount received.
  • Taxes and Contributions: It shows the amount accrued during the period covered by the report.

What does a Payroll Summary Report Consist of?

The payroll summary report includes the following items:

  • Net Pay of Employees
  • Employee vacation and sick time
  • Taxes and contributions
  • QuickBooks quarterly tax reports
  • Employee, Taxes adjustments, and wages summary report

The commission and any bonuses are shown as part of the gross pay in these reports. The term Adjusted Gross Pay refers to the amount after any pre-tax deductions, such as an employee’s contribution to a 401(k) plan, have been subtracted. Additionally, an employee’s net pay is the amount they got after taxes and any other post-tax adjustments (like loan repayment and travel expense reimbursement)

Why are Payroll Reports Crucial?

Before we begin to run payroll reports in QuickBooks, let us why payroll reports are crucial for your business.
There are several reasons why your business must regularly run payroll reports. Here are the reasons:

  • Suppressing Compliance: As an employer, it is your duty to deny particular taxes from the paychecks of your employees. Such taxes comprise Medicare Tax, Social Security tax, Federal income tax, etc. Not complying with certain tax laws can lead to a levy implied in regard to your business. In a few cases, some can even be prosecuted. You can make sure that you are compliant with employment tax laws and you can do that by running or analyzing the payroll reports regularly.
  • Tax Filing: When you file your taxes, the payroll reports can be highly valuable. This is due to the reason that data in these reports write off the payroll expenses along with an estimated part of the payroll tax payments. The payroll reports are important for your quarterly estimated tax payments along with the annual income tax return of your business.

How to Create a Payroll Summary Report?

Here are the steps to create a payroll summary report in QuickBooks:

Step 1: Go to the Reports section. Choose Employees and Payroll. Then choose Payroll Summary.

Step 2: Choose a date range.

Step 3: Press Refresh.

Step 4: Delete the Hours and Rate columns.

Step 5: Choose the Customize Report.

Step 6: Delete the Rate and Hours checkboxes as shown in the display tab.

Step 7: Press OK.

Step 8: In the given Filters tab, it is possible to add pay periods.

Step 9: Choose Print. Now click Report to Print the Payroll Summary.

How to Edit the Payroll Summary Report in QuickBooks?

If you wish to edit and add some changes to a particular report, then after you run the report, perform the following steps:

Step 1: Navigate to the menu toolbar. Now press Edit on the menu toolbar.

Step 2: Change the parameters as you want.

Step 3: Now, press Run Report to see again.

How to Print the Payroll Summary Report in QuickBooks?

Here is how you print the payroll summary report:

Step 1: Print the present report. Click Print on the given menu toolbar and you can locate the print preview of a report on the window. Next, Print to print out the given report.

Step 2: Press print on the present menu toolbar and choose Page setup. You can set page margins and size as you desire.

How to Export a Particular Payroll Summary Report to Excel?

Here are the steps to export a payroll summary report to Excel:

Step 1: Press the Excel drop-down arrow in the given report.

Step 2: Choose Create New Worksheet or Update the present Worksheet.

Step 3: Press the Browse button to select the workbook if you choose Update Existing Worksheet.

Step 4: Choose the Advanced Button.

Step 5: Clear the space that is there in the checkbox columns.

Step 6: Choose OK.

Step 7: Choose Export.

Create a Payroll Summary Report for QuickBooks Online Payroll

  • First, You have to go to Reports and then you have to select Standard.
  • Then you have to scroll down to the Payroll section, then you have to select Payroll Summary. In the search field to find it you can also enter the report name.
  • Now you have to set a date range, then you have to select Apply.
  • In case you desire to include or hide a specific detail in this report, then you have to select Customize and then Run report.

Create a Payroll Summary Report by Employee

If you want to see the payroll wages, taxes, deductions, and contributions totaled by employees, run a payroll summary per employee.

QuickBooks Online Payroll

  • First, you have to go to Reports.
  • Then you have to select Payroll Summary by Employee by scrolling down to the Payroll section.
  • Now you have to set a date range and then select Apply.
  • Select Customize if you want to include or hide a specific detail in this report and then click on Run report.

QuickBooks Desktop Payroll

  • First, you have to go to Reports and then you have to select Employees and Payroll.
  • Then you have to select Payroll Summary.
  • After that, you have to adjust the date range appropriately.
  • Select Employee in the Show Columns dropdown menu.
  • Now you have to select Customize Report tab, then click on the Filters tab.
  • Scroll down to select Name from the filter list in the section of Choose Filter.
  • Select the employee from the Name dropdown menu.
  • Lastly, After completing select on OK.

Now that you are aware of how to run the payroll reports in QuickBooks, you can utilize them to analyze the work pattern of your employees and payroll history and it will remove all the hassles you will possible face to run your business smoothly.

If you still experience some problems with creating a payroll summary report in QuickBooks, you should consult professionals for the same.

You can contact us. Our Dancing Numbers team of experts have vast years of knowledge about QuickBooks and have dealt with every possible issues concerning it. They will be able to solve your issue concerning creating a payroll summary in QuickBooks in minutes.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.


Frequently Asked Questions (Faqs)

What are the Different Payroll Reports in QuickBooks?

In totality, there are 13 payroll and employee reports in QuickBooks. You can run the QuickBooks accounting software to get the following reports:

• Payroll Item Detail
• Payroll Transaction Detail
• Employee Earnings Summary
• Employee Contact List
• Payroll Detail Review
• Employee Pay Adjustments History
• Payroll Summary
• Payroll Transactions by Payee
• Payroll Liability Balances
• Payroll Item Listing
• Employee State Taxes Detail
• Employee Withholding
• Paid Time Off List

What a Payroll Summary Report includes?

A Payroll Summary includes:

• Employee, wages, and taxes adjustment report
• Net pay of the employees
• Employee sick time and vacation time
• Taxes and Contributions
• Quarterly tax reports of QuickBooks

How to Run a Report for a Particular Employee?

Here are the steps to run a report for a particular employee:

Step 1: Choose Employees in order to open the Employee Centre from the particular homepage.

Step 2: Select the Employee you wish to run the report. It is on the left side.

Step 3: Choose the report you wish to run. The option is in the upper right corner:

• Payroll Summary
• Payroll Transaction Detail
• Quick Report
• Paid Time Off

Step 4: Add the Dates you require.

Step 5: In case the change is in the printer, then it is mandatory for you to change the settings. Now press Print.

How to Print the Quarterly Wage Report from your Accounting Software QuickBooks?

Here are the steps to print the quarterly wage report from your accounting software QuickBooks:

Step 1: Select Employees in the Payroll Center section.

Step 2: Press the File Forms tab.

Step 3: Press on Print/View forms & W-2s.

Step 4: Add the Payroll PIN and then press OK.

Step 5: Press Filed Firms on the upper-left side of the particular Payroll Tax Center screen.

Step 6: Choose the forms you wish to print or view.

Step 7: At the end of the list of filings, press Open or Save.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Close X
Call Now+1-800-596-0806
Top