QuickBooks Gross Payroll Report: How to Generate, Customize and Use?

by James Antonio

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We are glad to see our users here in the QuickBooks Community. We are here to guide the users on how to pull up the report which they might need in QuickBooks Desktop Pro version.

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To present the gross wages of the company’s employee’s paycheck bi-weekly, users can pull up the Payroll Summary report. Below are the steps mentioned for your quick reference?

  • As shown in the below screenshot at the top of the menu bar, choose Reports.
  • Navigate to Employees & Payroll.
  • Select Payroll Summary.
  • On the Show Columns drop-arrow, choose Two week option to appear the bi-weekly information.
  • Hit Refresh.

For additional reference, users can verify these modules to get more information about the payroll summary report:

  • Create a payroll summary report.
  • Customize reports in QuickBooks Desktop.

This will give you the right path. Do not hesitate leave a comment below if you have additional questions about the payroll summary report. Our team of professionals is always happy to assist our users.

QuickBooks Payroll Report: 4 Critical Aspects

QuickBooks products are firstly made for small and medium-sized organizations. These results also come up with On-Premise Accounting applications with the Cloud-based diversity which can collect the business payments, pay and manage bills, and assure the smooth payroll features. Payroll Reports mention to documents used by employers to inform government agencies about employment tax liabilities & payroll.

This article tells you about QuickBooks Payroll Report in depth. It begins with an introduction to QuickBooks and Payroll Reports prior to dive into the steps which users adhere to set up a QuickBooks Payroll Report.

Introduction to QuickBooks

QuickBooks Accounting software helps the users to classify the accounting data on the drive at the time of tracing sales, creating, generating and transferring invoices. It also lets the user know how the business is faring at any time. QuickBooks is an uncomplicated platform for users to work on and doesn’t demand its users to be Finance or Accounting experts to get to know about the cords of QuickBooks.

Below are a few useful functions of QuickBooks:

  • QuickBooks permits the user to get a real-time view of the cash flow. Users can affix the bank account to automatically categorize and import transactions. It allows users to integrate and sync with popular apps to effortlessly snap photos of the receipts. Users can store these receipts with QuickBooks Mobile.
Receipts with QuickBooks Mobile
  • Under the company of QB Accounting Software, user gets commendable invoicing function like Payment Reminders and Invoice Tracking reachable. Users can also access dozens of reports which helps the user to manage the expenses. Users can also use the mobile app to manage the business on the go.
  • QuickBooks Accounting software also permits the user to enter bills from suppliers, and pay them only when they are due. Repetitive payments can also be arranged to reserve time. QuickBooks Accounting Software further houses free unlimited assistance to provide solutions and useful information on running the business.

Below is the Introduction to Payroll Reports

Introduction to Payroll Reports

Payroll Reports help the user to report the business’s liabilities depending on the type of tax. Users can use QuickBooks Payroll Reports to report taxes that user contribute as an employer and the Payroll taxes withheld from employee wages. Users Payroll Reports can help lenders and government agencies analyze the business’s Payroll costs. This can be helpful while applying for a business loan.

Users can grip Payroll software to make filling Payroll Reports relatively uncomplicated. Along with many Payroll suppliers, users can have the access for various forms straightly in the software, fill them out, and submit the forms to proper representatives. It depends upon the Payroll supplier, user can also choose for a full-service Payroll software alternative that files the Payroll Reports.

In the following segment, user will get a brief understanding of one such Payroll Accounting Software, the QuickBooks Payroll Software.

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Understanding QuickBooks Payroll Report Setup

Several QuickBooks Payroll Reports can be used to see the convenient information about the employees and business. The several types of Payroll Reports are as mentioned-below:

  • Employee Directory: Users can use this report to confirm employees’ work, pay, and tax info among other things.
  • Employee Details: These reports contain the data like payment info, employment data, Payroll details, and more about the employee.
  • Paycheck List: This report depicts a list of the paychecks created. In the Paycheck List Report, user can enter or modify print pay stubs, check numbers, and more.
  • Multiple Worksites: The Multiple Worksites Report depicts the total wages/quarter for the determined quarter. It also presents the number of employees by month.
  • Payroll Billing Summary: This report reflects all the charges billed to the online payroll account.
  • Payroll Details: This provides the user detailed information about the employee’s payroll.
  • Payroll Contribution/Deductions: This report shows information about the employees’ total deductions and company contributions, as well as the planned total.
  • Payroll Summary by Employee: The comprehensive report of deductions, wages, and tax info, totaled by period is known as Payroll summary by employee.
  • Payroll Summary: This report reflects employee’s deductions, contributions, total wages, and taxes.
  • Payroll Tax Liability: This report speaks about the federal and state taxes withheld, owed, and paid for the selected time range.
  • Payroll Tax and Wage Summary: This report speaks about the excess, subject, and taxable wages by tax type.
  • Payroll Tax Payments: This report represents the tax payments made electronically, or tax payments recorded manually in the online payroll account.
  • Edited/Recent Time Activities: This payroll report initiate to any freshly edited activities.
  • Retirement Plans: This is for the company and employee contributions to the retirement plans.
  • Time Activities by Employee Detail: This report tells you about the services (time activities) and products given by each employee, inclusive of duration and hourly rate.
  • Total Payroll Cost: This refers to all the costs associated with paying the employees, including net pay, total pay, deductions, and taxes.
  • Total Pay: This refers to the total pay of an employee according to the pay.
  • Vacation and Sick Leave: The Vacation and Sick Leave Report is a comprehensive report of employees time off usage information and accrual, inclusive of the current balance of their time off and the hours used.
  • Worker’s Compensation: This report refers about the wages paid for each Worker Comp class. User can calculate private or state workers’ compensation premiums with these details.

Glimpse of QuickBooks Payroll Report Summary

In this section, user will get a better glimpse of a QuickBooks Payroll Report Summary.

A QuickBooks Payroll Report contains the below-mentioned components:

  • Net Pay: This is the amount an employee gets after deductions and taxes are extracted.
  • Gross Pay: This mentioned to the amount an employee receives prior of any deductions or taxes.
  • Adjusted Gross Pay: This refers to the amount an employee receives deduct any pretax deductions, similar to an employee contribution to a 401(k) plan.
  • Employer Taxes and Contributions: This section of the report portrays the amount accrued during the period covered by the report. This is irrespective of whether the company paid them or not.

Below are the steps given which user can adhere to create a Payroll Summary Report in QuickBooks?

  • QuickBooks Payroll Report: Intuit Online Payroll.
  • QuickBooks Payroll Report: QuickBooks Online Payroll.
  • QuickBooks Payroll Report: QuickBooks Desktop.

QuickBooks Payroll Report: Intuit Online Payroll

Intuit Online Payroll
  • Firstly, user is required to navigate to the Reports Tab and hit on Payroll Summary.
  • After that, choose a date range from the drop-down.
  • Choose a single employee or a bunch of employees and hit on Run Report to run the Intuit Online Payroll Report.

QuickBooks Payroll Report: QuickBooks Online Payroll

QuickBooks Online Payroll
  • Firstly, navigate to the Reports Menu, then search the Payroll Section, and after that Payroll Summary.
  • In the next step, set a date range from the drop-down.
  • Choose one employee or user can also choose a group of employees.
  • In the end, choose Run Report to run the QuickBooks Online Payroll Report.

QuickBooks Payroll Report: QuickBooks Desktop

QuickBooks Desktop Payroll
  • Firstly, Choose Reports then Employees and Payroll.
  • After that, choose Payroll Summary and adjust the date range accordingly.

This article highlights about the various aspects of QuickBooks Payroll Reports in depth, from its use to the steps which user can follow to set up a QuickBooks Payroll Report comfortably.

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Features of Dancing Numbers for QuickBooks Desktop

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Customization

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Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
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Credit Memo/Return Receipt
Sales Receipt
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Statement Charge

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Purchase Order
Item Receipt
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Banking Transactions

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Journal Entry
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Credit Card Credit

Employee Transaction / List

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Employee Payroll
Wage Items

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


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Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


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We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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