Fix QuickBooks Payroll Setup Error

by James Antonio

Are you looking for the corrective steps if you get a QuickBooks Payroll Setup Error? Don’t fret, our staff will be around to help you with any of your operating issues. QuickBooks, like other accounting software, has an error code that appears when using the accounting programmes. The most aggravating problem you may be encountering is QuickBooks payroll setup.

QuickBooks Payroll Setup Error

The user must resolve this issue as quickly as possible, or else critical data will be lost, and you will be unable to track other payroll services. Read this post to learn more about the QuickBooks Payroll Setup issue and how to resolve it. This error prohibits a sophisticated error coded programme from setting up payroll (The error code format is 00000 XXXXX that flashes on the screen). Don’t worry, you’ll find all the information you need here, including causes, symptoms, and numerous options for locating the appropriate treatments.

Description of QuickBooks Payroll Setup Error

Users who are having severe issues with QuickBooks will be disappointed by this unexpected mistake. Various error codes display on your screen as a result of this issue. Some of the problem codes that you may encounter while setting up your payroll are listed below, such as QuickBooks Payroll Setup Error Code 00000 38049, 00000 17002, 00000 38772, 00000 88579, 00000 88703, 00000 40370, 00000 97340, 00000 88703, 00000 99867, 00002 71328, 00000 34289, 00002 20123. The Error codes vary from 00000 00001 to 00000 99999

Causes of QuickBooks Payroll Setup Error

To choose an appropriate remedy, the user must first understand the main cause of the problem. The following are all potential reasons for the error:

  1. In the vendor’s list menu, the incorrect file name is corrected.
  2. There are many listings for the same employee’s name.
  3. When a special character appears in your timesheet entry.
  4. When a user discovers an erroneous file name in the employee centre.

How to Fix QuickBooks Payroll Setup Error

QuickFIX One: Fix ReportHeader.xml File Problem

If the error code Payroll Setup Error Code 00000 XXXXXX appears on your screen, these are the steps mentioned below that need to be followed:

  • Open the QuickBooks program
  • Click on the View Report menu option
  • Users must then open a new window that displays all of the facts regarding the unrecoverable mistake.
  • Now open the ReportHeader.xml file by double-clicking on the file name in the window list.
  • Open the Internet Explorer as it is supported by the QuickBooks
  • If the source is unavailable, look for the ReportHeader.xml file.
  • After that, you must open Files Explorer
  • Then find ReportHedaer.xml file.
  • Then, on the ReportHeader.xml file, right-click it.
  • From the drop-down window, choose Open in a new window.
  • This will launch Internet Explorer and open your file.
  • Using the CTRL + F keys at the same time,
  • Look for the error string 0
  • The reports will then show on your screen, providing you with detailed information about the mistake.
  • After that, you must make all new modifications from repairing the QuickBooks Payroll setup problem.

QuickFIX Two: Check for Vendor added Twice into the QuickBooks

If the Exception String 0 Statement on your screen says This Item Has Already Been Added, follow the steps below:

  • Open QuickBooks software
  • Click on the Vendor Centre under the Vendors menu.
  • Locate the identified vendor who is causing the issue.
  • It’s possible that the seller will be mentioned twice.
  • The user must now rename their account with a unique identity.
  • By double-clicking on the Vendor name and saving any new changes, you may do so.

QuickFIX Three: Search and Delete Duplicate Entry from Employee List

When they discover a duplicate name in the employee list, QuickBooks Payroll Error Code 00000 may appear.

Follow the procedures below to delete the duplicate names from the Employee Center:

  • Open QuickBooks
  • Select the Employees option from the top menu.
  • Then you must select the Employee Center.
  • Choose All Employees from the drop-down box after clicking on the “View” option.
  • The list of inactive workers will be included in this section.
  • Select the Delete Employee option from the right-click menu on the duplicates.

QuickFIX Four: Unable to Print or Export to Excel

To correct the error The Storage Category Map For The Local Tax Payroll Item is invalid. You must create an Employee Withholding by following these steps:

  • Open QuickBooks into your Windows system
  • Select the Employees & Payroll option from the Reports menu.
  • Then, from the drop-down box, choose Employee withholding.
  • You must now select the customize report option.
  • The user must remove the check-marks from the existing entries
  • Add a check-mark next to the Employee in the column area.
  • Go to the Filters tab and choose Active Status from the drop-down menu.
  • After that, press the Ok button and print or export to Excel.

QuickFIX Five: Check the Configurations of Employee Name

If the Employee Center displays a blank character error on the employee names, the user must follow the steps below.

A space may have been inserted in front of the employee’s name, or the selected names may have been entered incorrectly into the Print on Check as a field in the Employee profile box.

  • Select the Employee Centre from the Employees section.
  • View drop-down menu choices
  • Select All Workers, which includes all inactive employees.
  • To eliminate superfluous spaces, the user must see all employee name configurations.
  • In the given field, you have the option of manually typing your first and last name.

QuickFIX Six: Download the Required Font Style

If the error message Font Arial Does Not Support Style Regular or “Email The Customer The Arial Font appears on your screen, it means that your font is not supported.

  • To change the fonts, go to your Settings section and select the Control Panel.
  • You must now drag and drop the typeface content into an email, which you must then send to the customer.
  • Your item will then be delivered as an attachment.
  • The last step is to click the Install button and follow the on-screen instructions until the software is complete.

QuickFIX Seven: Create Report of Payroll Item Listing

To get rid of this error, create a Payroll Item Listing Report.

  • Select the Payroll item listing from the Reports menu.
  • The next step is to select Customize Report from the drop-down menu.
  • Remove all check-marks from the sections of the items.
  • Select All from the Active Status menu
  • Then open the filters tab
  • Click the OK button.
  • Make sure the report isn’t closed before printing or exporting to Excel.

After you’ve completed the procedures above, follow the instructions listed below to get the best outcomes.

  • Both reports were produced to be compared in order to see which municipal taxes are different from others.
  • Every employee should have a tax item, but make sure it isn’t another kind that has to be changed.
  • To access the Edit employee window, open the Employee Withholding report and double-click on “Employees“.
  • Click the “Payroll data” tab, then the “Taxes” button.
  • To remove the tax item, switch to another tab, but make sure you don’t have to enter anything else.
  • To save all new changes, press OK twice.
  • Then run the payroll setup once more to see if the problem has been addressed.

Thank you for taking the time to read this blog; we hope the advice provided above was helpful in resolving the QuickBooks Payroll setup problem. Our team’s motive is to work efficiently and quickly to fix any QuickBooks payroll problems. Connect with the QuickBooks help desk if you have any more questions.


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What are the Reasons Behind QuickBooks Payroll Setup Error?

There are a number of reasons why this issue arises or customers aren’t able to calculate payroll taxes. The most common explanation is if an employee’s total annual income exceeds the compensation limit or when the employee’s last employee payroll’s gross earnings are too inadequate.

What are the ways to Repair The QuickBooks Payroll Setup Error?

Open the Help menu and select “About QuickBooks” from the drop-down menu. Then, concurrently hit the Ctrl, Alt, and Y keys. To go to the Employee Summary Information window, click the Next button. Then pick the employees that are underpaid. Double-click on the Employee’s name, then check the specifics of the modification. To complete the programme, press the Ok button.

Why am I facing Issues with Operating QuickBooks Payroll Setup?

To remove the saved online files, the user must clear the cache and cookies in the online browser. The major cause of the QuickBooks Payroll setup problem is related to all these stored files. Find an acceptable solution to these errors.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


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QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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