How to Record ADP Payroll in QuickBooks?

by James Antonio

QuickBooks is one of the most widely used software solutions for efficient accounting. Though there are various features inculcated in this software product, having something extra is never bad. Automatic Data Processing, or ADP, is a human resource management software that has collaborated with QB to make payroll processing even easier.

What is ADP Payroll?

QuickBooks and ADP have collaborated to simplify the payroll management for SMEs around the globe. As a result, QuickBooks Online users can now access ADP-powered RUN directly. This merger has provided users with value-added services for their clients.

The integration works in two ways – Accountants can access their accounting data directly in QBO from within RUN, and vice-versa.

Why does ADP Payroll need to be Recorded in QuickBooks?

When ADP and QuickBooks Online are working together to process payrolls, it is crucial for the data to be accessible on both platforms. Thus, recording the ADP payroll in QuickBooks is considered crucial.

The integration, as depicted by ADP, is deeper enough that makes the mapping experience for the general ledger interface simpler and more accurate. Hence, there is no need for offline customer service assistance for setting up and activating the integration manually.

Recording ADP Payroll in QuickBooks: Steps to Follow

  1. Log in to ADP Infolink account
  2. Download the payroll report from ADP for the specific pay period to be used in QuickBooks
  3. Select the dates manually from within the ADP InfoLink report utility
  4. You can also select the fields you want to map. For instance:
    • Select the field – Social Security Number
    • Type in the name of the file
    • Enter date
    • Click Export and the file will be downloaded to your system
  5. Launch QuickBooks
  6. Click on the Help option on the menu bar
  7. From the drop-down menu, choose QuickBooks Help
  8. Click on the Search tab
  9. Enter Manual Payroll
  10. Press Enter
  11. From the results list, choose Calculate Payroll Taxes Manually as there is no subscription option applicable for QuickBooks Payroll
  12. Click the Manual Payroll Calculations link
  13. Now click the link, saying: Set My Company File to Use Manual Calculation
  14. Go to the File menu
  15. Select Import
  16. Click Browse
  17. Go to the ADP payroll report file downloaded on your system
  18. Choose Open to import the report file into QuickBooks
  19. Click Yes
  20. Check and confirm the report names if they match QuickBooks account names
  21. Click Yes
  22. QuickBooks automatically imports the ADP payroll into the required sections

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

Most Recent Updates