In case you cannot link to a third-party application with QuickBooks, it is quite likely that it is about how to set the QuickBooks Integrated Application Preferences.

You may experience several problems when linking with an integrated application or enabling the application to use the company file. Not to mention, there are several error messages and you may witness anyone of them on the window.

But, there is nothing to worry about. In today’s article, we will talk about all the problems in this total guide on rectifying QuickBooks Integrated Application Preferences. We will also share how to integrate an application with QuickBooks and assist you in fixing issues that may arise. By the end of this article, you will have a comprehensive idea about how to deal with the issues related to integrated applications.

How to Change QuickBooks Integrated Application Preferences?

QuickBooks Integrated Application Preferences enable you to handle the rights that you allow to the particular integrated applications.

In order to navigate to the QuickBooks Integrated Application Preferences screen or alter the preferences, implement the steps given below:

Open your QuickBooks Desktop
Press on the File menu
Go to Preferences and then click Integrated Applications
Select your integrated application and press on the tab for Company Preferences

Here you can review and change the QuickBooks Integrated Application Preferences.

For the right functioning of the integrated application, the checkbox for the option, Do not allow any application to use this company file must not be marked.

What are the Issues you may Experience with QuickBooks Integrated Application?

Here are some of the errors you may experience when using QuickBooks-integrated third-party applications or linking them to QuickBooks.

“Error while connecting to QuickBooks.“
“Error while connecting to QuickBooks: Recent changes to your configuration require you (the QuickBooks Administrator) to go into the Integrated Applications preferences and re-authorize your integrated application to login automatically.“
“This application is not allowed to log into this QuickBooks company data file automatically. The QuickBooks administrator can grant permission for automatic login through the Integrated Application preferences.“
“QuickBooks already has a company file open. If you want to open another company file, close this one first.“
“Could not start QuickBooks.“
“QuickBooks Desktop sync error: Insufficient permission level to perform this action“
“After upgrading QuickBooks, the application is no longer able to connect“
“QuickBooks can’t start because it is already running.””QBWC1013: Error connecting to QuickBooks” or “Application requested to abort.“

What are the Causes for the Occurrence of the Errors with QuickBooks Integrated Applications?

When logging into a company file or connecting QuickBooks to an integrated program, you may encounter a variety of problems.

An error message similar to this one may appear when you reset or recreate a QuickBooks company file and then try to link it with an integrated application:

“This application has not accessed this QuickBooks company data file before. The QuickBooks administrator must grant an application permission to access a QuickBooks company data file for the first time.”

You might see the following error message when you want to run an operation with your QuickBooks integrated application.

“This application is not allowed to log into this QuickBooks company data file automatically.”

You can experience this problem when executing any operation in any integrated application, comprising QuickBooks Point of Sale. Here are the possible causes why you experience such problems:

You have logged in to your QuickBooks Desktop with a user profile that lacks administrator rights
There is certain damage to QuickBooks Desktop Integrated Application preferences
QuickBooks Desktop or QuickBooks Desktop Point of Sale is outdated and requires a release

How to Fix Connecting Problems with QuickBooks Integrated Application?

Let us find out how to resolve several issues that may arise with QuickBooks Integrated Applications.

Here are the steps you need to follow in order to fix and set QuickBooks Integrated Application preferences in the right manner:

Step 1: Sign in as an Admin into QuickBooks

You must sign in to QuickBooks using an administrator account or a user profile that has administrator privileges. Thus, if you haven’t already, log in using a user profile that has administrator privileges right away.

Now shift to the next step.

Step 2: Update POS or QuickBooks Desktop

The compatibility and ability of the application to function together may be impacted by outdated software, which frequently results in problems.

Thus, be sure to update to the most recent version of QuickBooks Desktop. Update both QuickBooks Desktop and QuickBooks Point of Sale if the issue is with the software.

Note: Additionally, make sure that QuickBooks Desktop and QuickBooks Point of Sale are open if you are utilizing QuickBooks POS and conducting a financial exchange.

Step 3: Refresh the Integrated Applications

Refreshing the QuickBooks integrated application may often fix the problem. This includes inactivating the permission of the application to read and change the company file and allowing it once more.

First, you need to inactivate the permission of the application to read and change the company file with the help of the steps given below:

Open QuickBooks Desktop and then click on the Edit menu
Select Preferences
Select Integrated Applications. Now move to the Company Preferences tab
In case more than one application is added, choose your QuickBooks Integrated Application
Press on Properties
Make a note of the Login field in the tab for Access Rights
Now you need to clear the checkbox to Enable this application to read and change this company file
Press OK. It will save the changes

Once you have disabled the particular application rights to read and change the company file successfully, it is time to allow it back. Here are the steps to do it:

Press on the Edit menu
Select Preferences
Select Integrated Applications. Next, you need to move to the Company Preferences tab
In case more than one application is listed, choose your QuickBooks Integrated Application
Press on Properties
Mark the particular checkbox to Allow this application to read and modify this company file
Furthermore, Choose the checkbox for Yes always. In case QuickBooks is not in use, still allow access
In the Login field, Add the name which was used last time
Select OK when notified

Now, use your QuickBooks integrated application to complete the procedure and check if the issue has been resolved. Go to the next step if the QuickBooks integrated application error continues.

Step 4: Refresh Communication between QuickBooks Desktop and Integrated Applications

Now allow us to refresh the link between the QuickBooks Desktop and Integrated Application:

Open the QuickBooks Desktop and QuickBooks Integrated Application you have a problem with
In your Integrated Application, go to the File option choose Preferences and then click Company. After that select the Financial tab and click it
Clear the checkbox for the option, Use with QuickBooks Financial Software
Now save the Changes.
Open QuickBooks Desktop go to the Edit option and then select Preferences.
Press on the Company Preferences tab and press on your particular QuickBooks Integrated application
Press on the Remove option
Select yes when you witness the warning box, Remove this application warning box
Press the OK button
Now open your particular QuickBooks Integrated application. Go to the option, Financial, Financial Center, and then Set up QuickBooks Connection Now
Complete the instructions provided by the Connection Wizard and complete the setup

Note: For the specific case where your integrated application is the QuickBooks Point of Sale, follow the final two steps. The procedures for other integrated applications might be different.

Once completed, open your QuickBooks Desktop along with the integrated application and then run the operations.

Step 5: Delete the Integrated Application as Admin and Repair it

Often the third-party application and QuickBooks fail to connect or you witness an error like the one mentioned below:

When such a thing happens, deleting and fixing the application as an admin generally works. Here are the steps on how you can do it:

Log in to QuickBooks Desktop as an Admin
Press on the File option and then click on, Switch to Single-user mode. In case you fail to see the option to Switch to Single-user mode, and witness the option to switch to Multi-user mode rather, then you are in single-user mode already.
Now press the Edit menu
Press on Preferences
Now choose Integrated Applications and select the application you are having a problem with
Navigate to the Company Preferences tab
Now click on Remove
After it is done, open the particular screen of your third-party application and try to link to QuickBooks once more
When you witness the QuickBooks Application Certificate screen, select Yes always; allow access even when QuickBooks is not in use
In the next screen, Press on the Login as drop-down menu and choose Admin. Now press on Continue

This must fix the problem you experienced previously with the integrated application.

Step 6: Recreate the QuickBooks User

If the linked program still doesn’t function properly with the admin after completing the above-mentioned procedures, there may be a problem with your QuickBooks user. You have the option to remove the user and create it afresh.

Here are the steps to create it afresh:

Sign in to QuickBooks as an Admin
Press on the Company tab
Select Users and then click Setup Users and Roles
Select the user and choose Delete
Now include the user once more and allocate it a password and roles. In order to do it, press on the User List tab and select New
After it is done, retry to link the integrated application to QuickBooks with the help of the methods stated above.

What are the other QuickBooks Error Codes Concerning to Integrated Applications?

Take a look at some of the QuickBooks error codes you may witness when accessing a QuickBooks integrated application.

Here is a brief explanation of what they mean and effective tips on how to fix such issues.

0x80040409: It displays that the data file offered cannot be used with the present QuickBooks version which is operating currently.
Error 0x80040404: It displays that the third-party applications linking to QuickBooks are not in sync with the QuickBooks version that is in use presently. Ensure you meet the requirements for third-party applications and such applications must be up-to-date.
0x80040154 & 0x800401f3: It displays a permission problem when trying to use a program to use QuickBooks.
qbXML Components have not been installed: Stick to Intuit-provided guidelines. Add to it, please use the network path instead of a mapped drive to link to your QuickBooks company file.
0x8004040A: It displays that the requested data file is not the one that is open already.
0x8004041c & 0x800401f3: Kindly try switching off the UAC in case you are accessing 64-bit Windows. For this to take place, a reboot will be required.

What issues do Developers Experience related to QuickBooks Integrated Application Preferences?

Some problems that developers may run into with QuickBooks-integrated application settings are covered in this section. If you would like, you can skip them.

If You See an Error when using a Code to Connect to QuickBooks

Let us assume that you use a code to link to the QuickBooks Desktop. But, when the code is being run and attempted to connect, the following error is witnessed:

“This application is unable to log into this QuickBooks company data file automatically. The QuickBooks administrator must grant permission for an automatic login through the Integrated Application preferences. If such permission was already granted, the administrator must revoke permission, save preferences, then grant the permission again.”

Let us find out how fix the problem. Here are the steps stated below:

Open QuickBooks Desktop and shift to Single-user mode
Press on Edit and then click on Preferences. Choose Integrated Application. Now remove the integrated application
After it is done, shift to QuickBooks Desktop multi-user mode. Press on the Company menu if required and you can include your user together with the admin
Now open the code
For the first time run, start the session with empty strings as stated sessionManager.BeginSession(“”, ENOpenMode.omDontCare)
Now run the code
You will witness a pop-up in QuickBooks. Select to provide complete access to all when QuickBooks is not opened
Now choose the user as Admin
The connection is done from your app to QuickBooks and you can state the location here, sessionManager.BeginSession(“file location”, ENOpenMode.omDontCare)

The Application is not allowed to Log into this QuickBooks Company Data File…

Here is an error you may experience when preparing a native QuickBooks connector:

“This application is not allowed to log into this QuickBooks company data file automatically. The QuickBooks administrator can grant permission for an automatic login through the Integrated Application preferences.”

In this scenario, QuickBooks Desktop Enterprise Solutions is being used, and QBXML SDK Installer.

Let us see how to fix it:

Open QuickBooks Desktop and click Ctrl +1 keys together
Make sure everyone logs out of the QuickBooks company file
Copy the file path in the Windows Explorer
Find the permissions/users .lgb file
Rename this particular file to a different name
Open QuickBooks Desktop and sign in as Admin
Shift to Single User mode
Now press on the Edit menu and then click Preferences
Press on Integrated Applications and after that Company Preferences tab
Choose the CLEARIFY-QQube Tool
Press the Remove button
To confirm, press Yes
Lastly, press the OK button to exit the screen
Now get back to QuickBooks and shift to Multi-user Mode. Ensure to log in as Admin
Open the QQube Configuration tool. Then choose the company and press the button for Remove
A dialog box will come up that will state that you may have QuickBooks open and be signed in as an Admin, etc.
Press OK to continue
The QuickBooks permission screen will appear. Click on Confirm to move ahead.

If you are using QuickBooks Enterprise 11, further instructions to add a Custom Reporting User named “QQube” will appear in a dialogue box. Verify that the password you provide matches the one you used to create the user in QuickBooks.

The company will appear in the Company File List. Press the Save button

All of this had to do with correctly configuring the QuickBooks integrated application options. Additionally, we looked at troubleshooting techniques to resolve issues that come up when using an integrated QuickBooks program.

However, in case the issue is not listed, or you fail to fix it, you must get in touch with our team of expert PRoAdvisors about this technical problem.

Frequently Asked Questions

Q1: How to Integrate an Application in QuickBooks?

Ans: In order to integrate an application in QuickBooks, first you will be required to install and fix a web connector. After it is done, implement the steps to integrate the application with QuickBooks:

Open QuickBooks and make sure you are signed in as Admin in QuickBooks
Log in to your Intuit Account
Press on File and select App Management
Press on Manage Web Apps
Now click on the Set Up button beside the app you want to set up
You will be taken to the website of the app where you will be required to sign in
Press Connect to QuickBooks on the website of the application
Open QuickBooks Desktop
Press Done available on the Access Confirmation window

The setup will be complete and your application will be linked with QuickBooks successfully.

Q2: How to Locate Integrated Apps in QuickBooks?

Ans: Here are the steps to find an integrated application in QuickBooks Desktop and handle it:

Open your QuickBooks Desktop
Make sure you are signed in to your QuickBooks as an Admin
Log in to your Intuit Account
Press on File and select App Management
Choose Manage Web Apps
Press on Connected Apps

You will be able to locate your app and perform the needed changes.

Q3: How to Provide an Integrated Application Permission to a Specific QuickBooks Company File?

Ans: Here are the steps that will enable the integrated application to use the QuickBooks company file:

Sign in to your QuickBooks account as an Admin or a user with the same rights
Now shift to the Single-user mode
Press the Edit menu and select Preferences
Press on the Integrated Applications preferences and choose the Company Preferences tab
Press on Properties beside your particular application
Select the particular checkbox to enable this application to read and write the company file
It will provide the integrated permission to use the company file

Q4: What are QuickBooks Integration Preferences in QuickBooks Time?

Ans: It is possible to edit the actual and default options when linking with QuickBooks Time with the application and QuickBooks Desktop.

Here are some of the integration preferences you can select from:

You can select what the timesheets display like sub-customers, customers, class, service items, location, and more
You can select the exporting time to QuickBooks like as export approved time sheets while syncing or stop exporting timesheets before this date.
Not to mention, you can fix your preferences about the payroll item, email subscriptions, mapping tools, etc.