How to Fix an Incorrect W-2 in QuickBooks Payroll?

by James Antonio

Often it has been noticed that taxpayers enter wrong data or amount in the forms which lead to future problems.

If you have added wrong information, it is always recommended to fill another form with the correct details. It is known as an amended form.

Note: In order to correct the details added in W-2 forms, tax payers need to file W-2 forms prior to the deadline.

Do you need to fix anything on the particular employee’s W-2 form? Here is why you need to do it

Why do you need to Fix an Incorrect W-2 Form?

W-2 forms from the IRS are utilized by the employers when they need to report the annual income and the money withheld to the employees.

Fixing is required when an employee has a fringe benefit, pre-tax deduction, or contribution from the organization.

Be sure to check your W-2 forms minutely if your employee has any of the following things:

  • Group Term Life Insurance
  • Retirement deduction like 401 (k)
  • Health Savings Account contribution from a table company
  • Fringe benefit like Personal Use of Company Car that is taxable

How to Fix an incorrect W-2 Form?

You have sent the wrong form to the employees and the incorrect W-2 forms are filed with the IRS via your company.

Step 1: Prepare W-2 C forms for employees who received W-2 forms.
Step 2: In the Employee menu section in QuickBooks, select Payroll Center.
Step 3: Select Annual Form W-2C corrected Wage and Tax Statement. When the form is selected, choose the Create Form option.
Step 4: Choose all the employees who require corrected form under the option Process W-2.
Step 5: In the Select Filing Period, ensure the right period is added.
Step 6: Select OK and choose the employees who require W-2 C.
Step 7: Select Review and answer the questions displayed.
Step 8: Select Next and checkmark the box that says, Check if this is a W-2c.
Step 9: Skip any data which does not require any change and right-click the data and select Override.


What are the Types of Errors found in W2 Forms?

Errors are found in W-2 forms because:

• Failure to add right details
• Insignificant errors

Can the addition of Incorrect Employee Addresses cause Filing Problems?

Yes. Incorrect data can cause filing problems. A new form needs to be issued.

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Imports

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Employee Payroll
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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

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To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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