How to Delete a Vendor in QuickBooks Desktop & Online

Learn how to delete a vendor in QuickBooks Desktop & Online.

When you are running an organization, it is important to have contacts with vendors who would supply the raw materials and other parts to ensure your manufacturing is done properly. However, there are times when you decide to end your contract or agreement with a vendor for some reason. In such a scenario, you require deleting a vendor from the accounting software you use.

What is it?

There are instances where you might find that the quality of supplies you are receiving from your vendors is not up to the mark. Still, you might give chances but that will only hamper your market reputation because the quality of your product will be affected adversely. Thus, it is always better to discontinue working with them. There might be other reasons for doing so as well, which include increased prices or professional disputes, etc.

Today, the most common software that is used to record transactions and inventory is QuickBooks. When you decide to cut your cords with one of your vendors, the first thing is to delete the details of him/her from your database. It is recommended to not keep the information that will no more be required in the future for your business.

How Do I Delete a Vendor in QuickBooks Online and Desktop?

If unnecessary information would be there, it will stuff your database and make your system slow gradually. As a result, filtering and retrieving data when they are instantly required would become difficult. To keep your system fast and efficient, you must make sure there is no unnecessary thing stored in the QuickBooks.

With QuickBooks, you get a chance to delete the vendor information that you no longer require.

When you have vendor details to be deleted from QuickBooks, there are varied ways of doing so. This is especially, when QuickBooks is available in two different forms – QuickBooks Desktop and QuickBooks Online.

Steps to Delete a Vendor in QuickBooks Desktop

In QuickBooks Desktop, the vendor details can only be deleted when you are ready to remove all associated transactions at once. However, you can also delete a vendor if you have not yet started dealing with it. There are two options in which you can get rid of the vendor details – delete the vendor details or make the details inactive to hide them.

The steps to delete a vendor are as follows:

• Choose Vendors.
• Click on Vendors Center.
• Select the vendor you want to delete from the QuickBooks database.
• Choose Delete Vendor.
• Click OK.

Hide the Vendors in QB Desktop

The steps to hide the vendor details, which you no longer need, are as follows:

• Choose Vendors.
• Click on Vendors Center.
• Select the vendor you want to delete from the QuickBooks database.
• Choose Make Vendor Inactive.
• Click OK and save changes.

Make the Vendors Inactive in QuickBooks Desktop

• Go to Vendor.
• Search for the vendor to be deleted.
• Click on the Vendor Name.
• Click Edit.
• Select Make Inactive.
• Choose Save.

Steps to Delete a Vendor in QuickBooks Online

In QuickBooks Online, however, a vendor detail cannot be deleted. However, you have an option of making it inactive using a very easy and less complicated process. You can make the Transactions Inactive whenever you want. The steps are as follows:

• Navigate to the Expenses option.
• Choose Vendors.
• Search for the vendor’s name you want to delete the details of.
• Go to the drop-down available behind Create Bill.
• Choose to Make Inactive.
• Choose OK.

The vendor details will be deleted.

How to Delete a Vendor Payment in QuickBooks?

There may be situations when you mistakenly make the payment and now want to delete it. Or perhaps you wish to cancel the vendor payment because the vendor hasn’t paid you yet.

But you can also cancel the transactions using QuickBooks. The account balances and reports won’t be impacted by this. On the other side, deleting the transactions will also delete the entire balance and can have some unexpected effects on the reports. Below you will see two simple methods for either voiding or deleting the vendor payment.

Method 1: Delete or Void the Vendor Payment

First, You have to open the transaction, make any necessary changes to the information, and then click Delete to remove the vendor payment. You can get further information at the following points:

• Select Expenses or Sales from the menu.
• Afterward, You have to search for the transaction.
• Then you have to go to the Action column.
• You can select View/Edit by pressing the drop-down menu here. The transaction will then be opened.
• If necessary, You can also give the specific reason why you are deleting or voiding the transaction, along with the date. Please remember to include this information in the Message or Memo field.
• Click the Save button when you are finished.
• At this point, Select the More buttons that is at the bottom.
• Next, You have to select Delete or Void from the menu.
• To confirm, Click the Yes button.

Method 2: Void or Delete the Vendor Bill Payment Check

You just need to open your transaction and edit the bills, to delete the vendor bill or bill payment check. You can also delete bill payment checks and multiple bills. Follow the below steps to understand it better.

Void or Delete the Bill or Bill Payment Check

• Begin by opening your transaction.
• Then you have to click the Edit button.
• To remove the bill or bill payment check you have to press the Void or Delete button.

Void or Delete Bill Payment Checks or Multiple Bill

• First, You have to go to the Lists option.
• After that, You have to select the Chart of Accounts option.
• On the relevant Accounts Payable Account, you have to click twice. Doing this it will open the register.
• Click on the specific bill, When you see the Accounts Payable register.
• Now you have to choose the Edit option.
• To remove the bill or bill payment check you have to click on the Void or Delete button.
• Then you have to click the Record option.
• To save changes you have to press the Yes button.

You can remove the bills or bill payment check one at a time or in bulk by following these instructions. Keep in mind that cancelling a check cancels the transaction, but keep the transaction record. The entire transaction record will be deleted if the bill is deleted, and it may also have an impact on the bills and transaction journal detail.

How to Delete a Vendor Credit in QuickBooks?

By unlinking the vendor credit, you can delete the credit that you had previously applied. Simply open your bill payment and remove the credit that is associated with it. Below are some more details to help you:

• Firstly, You have to click on the Expenses menu.
• Then you have to select the Vendors option.
• Now by doing this, Here you can choose the name of the vendor and then you can open your bill payment.
• From the Credits section, You have to switch to the Bill Payments screen and for the vendor credit remove the check.
• Now click on the Save and Close buttons.
• Then you have to move to the Transaction List option.
• After that, You have to choose the Vendor Credit option.
• At the bottom, You have to click on the More buttons.
• Now you have to select the Delete button.
• To confirm the action you have to hit the Yes button.

After performing these above steps your vendor credit will be removed from QuickBooks Online. If you need then you can apply again in the future.

Keep in mind that QuickBooks will not remove the payment from the invoice if you void or delete the invoice. However, you can use this toward another bill.

The above-mentioned steps are quite easy to follow. The instructions are provided in very simple language. However, there are still chances of you being stuck in the process of deleting a vendor in QuickBooks Desktop or Online.

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