Learn how to delete a vendor in QuickBooks Desktop & Online.
When you are running an organization, it is important to have contacts with vendors who would supply the raw materials and other parts to ensure your manufacturing is done properly. However, there are times when you decide to end your contract or agreement with a vendor for some reason. In such a scenario, you require deleting a vendor from the accounting software you use.
What is it?
There are instances where you might find that the quality of supplies you are receiving from your vendors is not up to the mark. Still, you might give chances but that will only hamper your market reputation because the quality of your product will be affected adversely. Thus, it is always better to discontinue working with them. There might be other reasons for doing so as well, which include increased prices or professional disputes, etc.
Today, the most common software that is used to record transactions and inventory is QuickBooks. When you decide to cut your cords with one of your vendors, the first thing is to delete the details of him/her from your database. It is recommended to not keep the information that will no more be required in the future for your business.
Why do you need to Delete a Vendor in QuickBooks Desktop or Online?
If unnecessary information would be there, it will stuff your database and make your system slow gradually. As a result, filtering and retrieving data when they are instantly required would become difficult. To keep your system fast and efficient, you must make sure there is no unnecessary thing stored in the QuickBooks.
With QuickBooks, you get a chance to delete the vendor information that you no longer require.
When you have vendor details to be deleted from QuickBooks, there are varied ways of doing so. This is especially, when QuickBooks is available in two different forms – QuickBooks Desktop and QuickBooks Online.
Steps to Delete a Vendor in QuickBooks Desktop
In QuickBooks Desktop, the vendor details can only be deleted when you are ready to remove all associated transactions at once. However, you can also delete a vendor if you have not yet started dealing with it. There are two options in which you can get rid of the vendor details – delete the vendor details or make the details inactive to hide them.
Deleting the Vendor
The steps to delete a vendor are as follows:
- Choose Vendors.
- Click on Vendors Center.
- Select the vendor you want to delete from the QuickBooks database.
- Choose Delete Vendor.
- Click OK.
The details will be deleted.
Hiding the Vendor
The steps to hide the vendor details, which you no longer need, are as follows:
Process I
- Choose Vendors.
- Click on Vendors Center.
- Select the vendor you want to delete from the QuickBooks database.
- Choose Make Vendor Inactive.
- Click OK and save changes.
Process II
- Go to Vendor.
- Search for the vendor to be deleted.
- Click on the vendor name.
- Click Edit.
- Select make Inactive.
- Choose Save.
Steps to Delete a Vendor in QuickBooks Online
In QuickBooks Online, however, a vendor detail cannot be deleted. However, you have an option of making it inactive using a very easy and less complicated process. You can make the transactions inactive whenever you want. The steps are as follows:
- Navigate to the Expenses option.
- Choose Vendors.
- Search for the vendor’s name you want to delete the details of.
- Go to the drop-down available behind Create Bill.
- Choose to Make Inactive.
- Choose OK.
The vendor details will be deleted.
The above-mentioned steps are quite easy to follow. The instructions are provided in very simple language. However, there are still chances of you being stuck in the process of deleting a vendor in QuickBooks Desktop or Online.
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Why do you need to Delete a Vendor in QuickBooks Desktop or Online?
If unnecessary information would be there, it will stuff your database and make your system slow gradually. As a result, filtering and retrieving data when they are instantly required would become difficult. To keep your system fast and efficient, you must make sure there is no unnecessary thing stored in the QuickBooks.
Can you Delete a Vendor in QuickBooks Online?
In QuickBooks Online, however, a vendor detail cannot be deleted. However, you have an option of making it inactive using a very easy and less complicated process. You can make the transactions inactive whenever you want.
How to Delete a Customer or Supplier from QuickBooks?
The steps to delete a customer or supplier are as follows:
Go to the Expenses or Sales option. Choose Suppliers or Customers from the list. Tick the checkbox that contains the name of the customer or supplier to be deleted. Choose Batch actions. Click on Make Inactive. Choose Yes.
