The vendor credits are used to record the refunds from vendors or returns to vendors into your QuickBooks Online account. This helps to have records about the due bills or invoices. It is important to import vendor credits into QuickBooks Online using Dancing Numbers Online. Make sure that the files you want to import are formatted correctly and must be in text or excel format. Here is the detailed process to import the data in 3 simple steps along with the pre-requisites.
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Things Required Before Starting the Vendor Credit Import Process
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How to Import Vendor Credits into QuickBooks Online using Dancing Numbers Online?
One important thing you need to do before starting the import process is to connect your QuickBooks Online account with Dancing Numbers Online. Then make sure where you input the text of the excel file so that it won’t be expressed. The steps for importing data into the software are as follows:
- Upload: To import a purchase order, go to your transaction list and choose the vendor credits option. Next, click on the Browse option to search for the file of purchase orders that you want to import. Then select it and click on the Open button to upload a file into the software.
- Map: Fill in the fields according to the QuickBooks format. Save your mapping and then continue to fill in the offsets for a specific account.
- Import: Click on the Import button and the automated data import process starts. First, it shows you all the details of an account. Then it lets you select each detail and corresponding types of accounts as well-something to watch out for.
If you click on the Import button, you will see the Successfully Imported message. In some files, if you find red text that means imports are not working. Fixing that issue will complete the import task. With those tweaks done, you are done with automatic imports of vendor credits into QuickBooks Online using Dancing Numbers Online.
Import Vendor Credits Fields in Dancing Numbers Online
|Ref No||21 Characters||Mention the reference number of the transaction.|
|Vendor||Characters||Name of the vendor for this transaction.|
|Payment Date||Date||The date entered by the user when this transaction occurred.|
|Mailing Address Line 1||500 Characters||It is the first line of the Mailing address for the invoice.|
|Mailing Address Line 2||500 Characters||It is the second line of the Mailing address for the invoice.|
|Mailing Address Line 3||500 Characters||It is the third line of the Mailing address for the invoice.|
|Mailing Address City||255 Characters||Mention the city’s name for your Mailing address.|
|Mailing Address Postal Code||31 Characters||Mention the zip code for your Mailing address.|
|Mailing Address Country||255 Characters||Mention the name of the country for your Mailing address.|
|Mailing Address State||255 Characters||Mention the name of the state for your Mailing address.|
|Memo||4000 Characters||Mention a note that is related to the bill transaction.|
|Category Account||Characters||Reference to the Expense Account Name associated with the billing.|
|Category Description||4000 Characters||Free form text description of the Expense.|
|Category Line Amount||Decimal||Mention the category line amount in this field for the item.|
|Category Billable Status||Boolean||In the field if TRUE then it is Billable, If FALSE then it is Not Billable.|
|Category Markup Percent||Decimal||Provide the category markup value for the expense transaction.|
|Category Customer||Characters||Reference to the Customer associated with the expense.|
|Category Class||Characters||Mention the category class for the product.|
|Category Taxable||Boolean||It if it is TRUE that means you are taxable.|
|Category Tax Amount||Decimal||You have to enter the amount of the Tax that is for the expense line item. It is applicable when you exclude the Global Tax Calculation.|
|Line Item||Characters||If you have any references then mention them here.|
|Line Item Description||4000 Characters||Description of the Item. It will be populated from the Item description entered in QuickBooks Online.|
|Line Item Quantity||Decimal||In this field mention the quantity of product / service or item.|
|Line Item Rate||Decimal||Write down the Line item or product / service rate.|
|Line Item Amount||Decimal||Provide the Line item amount or the product / service amount according to the current price. The Total Amount of the Item. Not required if the Line Item Quantity & Line Item Rate is present.|
|Line Item Billable Status||Boolean||If it is TRUE then it is Billable; If it is FALSE then it is Not Billable.|
|Line Item Taxable||Boolean||If you show it TRUE then apply the tax here.|
|Line Item Tax Amount||Decimal||You have to enter the amount of the Tax that is for the expense line item. It is applicable when you exclude the Global Tax Calculation.|
|Line Item Markup Percent||Decimal||Mention the line item markup value or percentage for the product or item.|
|Line Item Customer||Characters||You have to provide the customer name for the item or product / service.|
|Line Item Class||Characters||Provide the class name for the item or product / service.|
|Accounts Payable Account Name||Characters||You have to mention the accounts payable account and the bill to which you are credited too.|
|Location||Characters||You have to write the transaction’s location.|
|Currency Code||Characters||Write the currency reference where the amounts are expressed on the associated transactions.|
|Exchange Rate||Decimal||In this field the 1 is the default. It is applicable when the multi-currency is shown for the company. The home currency unit number is equal to one unit of the currency that is specified by the field of currency code.|
You can easily import vendor credits into QuickBooks Online using Dancing Numbers Online. The data file must be damage-free, error-free, and able to be read by retail partners. You can connect with the Dancing Numbers helpdesk team anytime whenever required. You just have to write an email at email@example.com or do a live chat with experts. The team members are trained and resolve all your issues as soon as possible.
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+1-347-428-6831 or chat with experts.
Are Importing Vendor Credits into QuickBooks Online using Dancing Numbers Online a fully Automatic Process?
This process is almost fully automatic; as you have to first fill out some fields, map the data, and then start the automatic import process. So this is a combination of a manual and automatic process.
What if the Location is not Mentioned or Correct after Importing Vendor Credits into QuickBooks Online using Dancing Numbers online?
If the location is incorrect then do not use it to locate the data in your account. In case you have not mentioned the location then leave it blank but you are not able to find the vendor credits transactions using the location feature.
What if I Won’t Map the Fields of Files to Import Vendor Credits into QuickBooks Online using Dancing Numbers Online?
If the fields of the file are not mapped according to QuickBooks Online file format then the data got imported wrongly and you get the wrong or invalid information. It also may lead to error messages that won’t import a few transactions into your QuickBooks Online using Dancing Numbers Online software.