How to Import Receive Payments into QuickBooks Online using Dancing Numbers Online?

You have to import receive Payments into QuickBooks Online to make accurate reports. As it affects the financial statements and […]

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You have to import receive Payments into QuickBooks Online to make accurate reports. As it affects the financial statements and accounts when you add it into your QuickBooks account that results in changes to your financial reports. This means that it is also important to import Receive Payments into QuickBooks Online using Dancing Numbers Online. It is an easy and automatic process that saves your time and transfers all the data accurately. In this article, you get to know the things required before this process with detailed steps to get it done. Also, you get to know about the fields that you have to check while importing that are mentioned in the table below.

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Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Online. Utilize import, export, and delete services of Dancing Numbers software.

What are the Prerequisites Required Before Processing the Import Process?

Connect QuickBooks Online to Dancing Numbers Online via QuickBooks AppStore. Just click on “Get App Now” to start using the Dancing Numbers Online application program. You can also start the 7 Days Free Trial if you are not subscribed for Dancing Numbers Online yet.

Steps to Import the Receive Payments into QuickBooks Online using Dancing Numbers Online

Here are the steps for importing the Receive Payments data into QuickBooks Online:

  • Upload: Upload the received Payments file that is in text or spreadsheet form. To upload click on the browse button and then search for the file. After that, click on the Upload button, and you are done with this step.
  • Mapping: Map the fields properly so that the data you import must align properly with your QuickBooks Online account. You can also remove fields that are extra or are not useful. After mapping, you have to proceed further to the next step.
  • Import: Last but not least, preview the data for issues and then click on the Import button to start the import process. Then the automatic process started to import and receive Payments into your QuickBooks account.

In case, you are facing any issues or glitches that interrupt you’re importing process then you have to fix it all. All the problems are shown on your screen and written in red color. So you have to solve it all to do the import process successfully.

Import Receive Payments Fields in Dancing Numbers Online

Field NameFormatDescription
Ref No  21 Characters  Mention the reference number for the transaction here within 21 characters. It is used for the internal process into your QuickBooks Online account. QuickBooks auto-generates the new value using it.  You can easily change it into your import settings.
CustomerCharactersWrite down the customer name from whom you receive Payments.
Payments DateDateMention the date on which the transaction is done.
Payments methodCharactersMention the method of Payments through which you have received Payments from the customer.
Deposit To Account NameCharactersWrite down the account name in which the deposit is done.
Invoice NoCharactersIn this field, mention the corresponding invoice transaction invoice number for the Payments.
Tracking No30 CharactersProvide the tracking number of the shipping provider for the goods delivery that is associated with the transaction.
AmountDecimalWrite down the amount received.
Reference No  Characters  Mention the Payments’ reference number. (E.g. Check # for a check, envelope number for cash Payments, Credit Card Transaction Id for a credit card Payments).
Memo4000 CharactersMention the private note for the organization’s transaction. This note is not visible on the transaction.
Currency CodeCharactersReference to the Currency in which all amounts on the associated transaction are expressed.
Exchange Rate  Decimal  Default is 1, applicable if Multi-Currency is enabled for the company. The number of home currency units it takes to equal one unit of currency is specified by the Currency Code field.

Let’s import the received Payments that are essential to make reports of all your finances. These receive Payments impact all your finances directly so you must import all the Payments that you have with you in the excel spreadsheet. Upload it and then import it with a few more clicks. If you are facing any glitches then connect with the Dancing Numbers Online expert team members by just sending an email at or doing a live chat with them. The team is available to help you out with all your issues whenever required.

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Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.

Frequently Asked Questions (Faqs)

How does Importing Receive Payments effects the Financial Reports in QuickBooks?

In the financial reports of QuickBooks receiving Payments is an important thing as it is a kind of income that takes place in the reports like income and expenses, balance sheet, and more. So it is important to import all your received Payments.

Is it Important to Choose the Account Type when Starting the Import Process?

Yes, you have to choose the account type to start the import process and then do the rest of the steps to complete the process.

What if the Import Receives Payments into QuickBooks Online using Dancing Numbers Online Software goes Wrong?

This happens when you won’t map the fields properly and import the file. Then you can use the Deleter service to delete the imported data and then again import the data carefully.

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