How to Import Refund Receipts into QuickBooks Online using Dancing Numbers Online?

The refund receipts are used in the QuickBooks Online account when a customer is not satisfied with the product or […]

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The refund receipts are used in the QuickBooks Online account when a customer is not satisfied with the product or service they are using. Then you have to give them a refund receipt by creating it. So, if you have data on these kinds of refund receipts then it is required to import refund receipts into QuickBooks Online using Dancing Numbers Online.

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Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Online. Utilize import, export, and delete services of Dancing Numbers software.

Refund receipts are a special type of expense transaction that helps you in making reports of income and expenses, profit and loss, balance sheet, and more. You have to import it and the process is mentioned in this article below to get it done in a few simple steps.

What are the Prerequisites Required Before Processing the Import Process?

Connect QuickBooks Online to Dancing Numbers Online via QuickBooks AppStore. Just click on “Get App Now” to start using the Dancing Numbers Online application program. You can also start the 7 Days Free Trial if you are not subscribed for Dancing Numbers Online yet.

What are the Steps to import the Refund Receipts into QuickBooks Online using Dancing Numbers Online?

There are 3 basic steps that you have to implement to import Refund Receipts into QuickBooks Online using Dancing Numbers Online. After these 3 steps, the software runs the automatic process and notifies you when done. You can invest your time in other things while processing automatic processes.

  • Upload: This is the very first step to starting the import process. You have to upload the refund receipts text or excel spreadsheet file into the software. Make sure that the file has correct data without any corruption.
  • Mapping: This is the second step that you have to perform to do the import procedure. You have to map all the fields as per the file format in QuickBooks Online so that all data can transfer easily to the correct fields.
  • Import: The third step is to review and then import the data into your QuickBooks Online account. When everything is done properly then click on the Import button and the automatic process started.

In case the import process stops after starting it and shows you an error then you have to fix them all to import refund receipts into your QuickBooks account.

Import Refund Receipt Fields in Dancing Numbers Online

Field NameFormatDescription
Refund Receipt no.21 CharactersReference number for the transaction. By default, this value is used only for internal processing and auto-generates a new value. You can easily perform changes to this refund receipt no. using import settings.
CustomerCharactersProvide the customer’s name.
Refund Receipt DateDateProvide the transaction date for the refund receipt.
Refunded FromCharactersWrite the name of the Asset account where the money is refunded.
Payment methodCharactersMention the payment method that you are receiving from your customer.
Billing Address Line 1CharactersIt is the first line of the billing address for the invoice.
Billing Address Line 2CharactersIt is the second line of the billing address for the invoice.
Billing Address Line 3CharactersIt is the third line of the billing address for the invoice.
Billing Address CityCharactersMention the name of the city for your billing address.
Billing Address Postal CodeCharactersMention the zip code for your billing address.
Billing Address CountryCharactersMention the name of the country for your billing address.
Billing Address Country Subdivision CodeCharactersRegion within a country. For example, state name for the USA, province name for Canada.
Shipping Address Line 1CharactersIt is the first line of the shipping address for the invoice.
Shipping Address Line 2CharactersIt is the second line of the shipping address for the invoice.
Shipping Address Line 3CharactersIt is the third line of the shipping address for the invoice.
Shipping Address CityCharactersMention the city’s name for your shipping address.
Shipping Address Postal CodeCharactersMention the zip code for your shipping address.
Shipping Address CountryCharactersMention the name of the country for your shipping address.
Shipping Address Country Subdivision CodeCharactersRegion within a country. For example, state name for the USA, province name for Canada.
MemoCharactersOrganization-private note about the transaction. This note will not appear on the transaction records by default.
Message displayed on refund receiptCharactersUser-entered message to the customer; this message is visible to end-user on their transactions.
EmailCharactersEmail address. The address format must follow RFC 822 standard.
Print StatusBooleanMention the Print status of the sales receipt.
Email StatusBooleanMention the Email status of the sales receipt.
ShippingDecimalThe shipping amount for this transaction.
Shipping Tax CodeCharactersThe tax code associated with the sales tax for this transaction.
Discount AmountDecimalYou have to provide the discount amount. You may enter either a discount percent or a discount amount. If the percent is specified, it will override the amount.
Discount PercentDecimalPercentage by which the amount due is reduced, from 0% to 100%. To enter a discount of 8.5% use 8.5, not 0.085. You may enter either a discount percent or a discount amount. If the percent is specified, it will override the amount.
Discount AccountCharactersYou have to provide the discount amount. You may enter either a discount percent or a discount amount. If the percent is specified, it will override the amount.
Service DateDateMention the service date on which service is performed.
Product/ServiceCharactersMention the product / service name or the SKU ID of the product.
Product/Service Description4000 CharactersWrite about the product / service you have taken.
Product/Service QuantityDecimalMention the quantity of the product / service in numbers.
Product/Service RateDecimalMention the product or service rate you are assigning a credit memo for.
Product/Service AmountDecimalIn this field, mention the total amount of your product / service for which you are creating a credit memo.
Product/Service TaxableBooleanIn this field, if it’s true then you have to mark the line amount for tax calculation.
Product/Service ClassCharactersMention the class name that is associated with this line.
DepositDecimalThe deposit made towards this invoice.
LocationCharactersIf the location is provided or you can enter the location here.
Custom Field Value (1)31 CharactersMention the custom field value here.
Custom Field Value (2)31 CharactersMention the custom field name here.
Custom Field Value (3)31 CharactersMention the custom field value here.
Currency CodeCharactersWrite the currency reference where the amounts are expressed on the associated transactions.
Exchange RateDecimalIn this field the 1 is the default. It is applicable when the multi-currency is shown for the company. The home currency unit number is equal to one unit of the currency that is specified by the field of currency code.

Let’s get started with the process to import refund receipts into QuickBooks Online using Dancing Numbers Online. This automatic process starts after performing a few simple steps and then notifies you when done. Till then you can invest your time in other things or where you want to. In case you are facing any glitches then connect with the Dancing Numbers Online helpdesk team. You can reach the team via live chat or email at support@dancingnumbers.com. The team members are here to help you 24/7 hours so that you can easily transfer your data into your QuickBooks Online account.

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+1-800-596-0806 or chat with experts.


Frequently Asked Questions (Faqs)

How to View the Refund Receipts on QuickBooks Online after importing Refund Receipts into QuickBooks Online using Dancing Numbers Online?

If you’re like most business owners, you want to keep a tight rein on your spending. After all, every penny counts when it comes to keeping your business afloat. That’s why it’s important to know how to view the refunds you’ve issued in QuickBooks Online.

QuickBooks Online makes it easy to track your spending and keep tabs on where your money is going. To view your refund activity, simply follow these steps:

• Log in to QuickBooks Online and click the Banking tab.
• Click on the account where you issued the refund from.
• Under the Transactions section, click Refunds
• You’ll see a list of all refunds issued from that account, along with the date, check number, payee, and the amount refunded.
• To view more details about a particular refund receipt, simply click on it.

How to Create a Bank Feed for your Refund Receipts and then Import Refund Receipts into QuickBooks Online using Dancing Numbers Online?

If you’re using QuickBooks Online, you can automatically import your refund receipts into the software. To do this, you’ll need to set up a bank feed. This will allow QuickBooks to automatically download and categorize your receipts so that you don’t have to do it manually.

Here’s how to set up a bank feed for your refund receipts:

• Go to the Banking page in QuickBooks Online.
• Click on the + Add Account button.
• Select the account where you receive your refund receipts from the drop-down menu.
• Enter the account information and click Continue.
• Now, you have to transfer all the data properly.
• After that, import the refund receipts into your QuickBooks Online account.

How do you Fix the Problem that is no Match Found for the Customer or Vendor you are looking for after Importing the Refund Receipts into QuickBooks Online using Dancing Numbers Online?

In this case, you must enable Auto Creation of List Entities (Customer or Vendor). Following that, attempt to match the reference number with the refund receipt number.

How to Change the Number of the Refund Receipts after doing the Import Process using the Dancing Numbers Online software?

You can easily modify the refund receipt number in your import settings.

Is it Necessary to fill out all of the Fields in the Table above When Importing Refund Receipts into QuickBooks Online with Dancing Numbers Online?

Since all of the fields are critical, you must enter all of the information correctly. All of the fields required information about the product or service for which you obtained the refund receipt.

How to use Dancing Numbers Online Software for Importing Refund Receipts into your QuickBooks Online Account?

Yes, You can use Dancing Numbers Online to import Text, CSV, and Excel files into QuickBooks Online.

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