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How to Import Vendor List into QuickBooks Online using Dancing Numbers Online?

QuickBooks lets you easily import suppliers and vendors from other sources in bulk. If you use Dancing Numbers, you can speed up the process with accuracy.


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Importing is important as you must have all the data in your QuickBooks Online account to record all the financial things properly and then get the correct report of your overall finances. Import the vendor list into QuickBooks Online using Dancing Numbers Online as it helps you to import the single as well as multiple data at the same time automatically. This saves your time and then does import the vendor list into QuickBooks Online using Dancing Numbers Online correctly.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Online. Utilize import, export, and delete services of Dancing Numbers software.

Prerequisites that is Required Before Processing the Import Process

Connect QuickBooks Online to Dancing Numbers Online via QuickBooks AppStore. Just click on “Get App Now” to start using the Dancing Numbers Online application program. You can also start the 7 Days Free Trial if you are not subscribed for Dancing Numbers Online yet.

Steps to Import the Vendor List into QuickBooks Online using Dancing Numbers Online

  • Upload: When you are login to Dancing Numbers Online, the first step is to upload the file that you want to import into your QuickBooks account. So browse the vendor list file and upload it to continue the process and proceed to the next step.
  • Mapping: Next step is to map the fields of your uploaded file according to QuickBooks data file format so you won’t get any issues while importing the data. Make sure that the columns and rows are aligned properly.
  • Import: The last but not least step is you have to review the data and then proceed further to start the import process. Click on the Import button and the automatic process starts. This completely imports your bulk information without any issues.

If there are any issues then it lets you know by marking them in red color with the issue causing them. You have to fix the issues and then import the data again into your QuickBooks Online account.

Dancing Numbers Online Fields to Import Vendor List

Field NameFormatDescription
TitleCharactersWrite the title for the vendor that you are going to use.
Company50 CharactersWrite the organization or vendor name that is linked to the company.
First Name25 CharactersMention the vendor’s first name in this field.
Middle Name25 CharactersMention the vendor’s middle name in this field.
Last Name25 CharactersMention the vendor’s last name in this field.
Suffix10 CharactersMention the vendor’s suffix of name in this field if any.
Display Name As100 CharactersThe display name must be unique and is different from all the vendors, employees, customers, and others.
Print On Check As100 CharactersYou are required to mention the name of the vendor that is the same as printed on the check.
Billing Address Line 1500 CharactersThis is the first line for the vendor’s billing address.
Billing Address Line 2500 CharactersThis is the second line for the vendor’s billing address.
Billing Address Line 3500 CharactersThis is the third line for the vendor’s billing address.
Billing Address City255 CharactersProvide the vendor’s city name.
Billing Address Postal Code31 CharactersCorrect postal code of the vendor is required like Zip Code for USA and Canada.
Billing Address Country255 CharactersType the vendor’s country name.
Billing Address State255 CharactersRegion within a country. Ex: State Name for the USA and Province name for Canada.
Shipping Address Line 1500 CharactersFirst line of the Shipping Address.
Shipping Address Line 2500 CharactersSecond line of the Shipping Address.
Shipping Address Line 3500 CharactersThird line of the Shipping Address.
Shipping Address City255 CharactersCity Name for Shipping Address.
Shipping Address Postal Code31 CharactersPostal code (Zip code for USA and Canada) for Shipping Address.
Shipping Address Country255 CharactersName of the country for Shipping Address.
Shipping Address State255 CharactersRegion within a country. Ex: State Name for USA, Province name for Canada.
Phone21 CharactersThe telephone number is in free form.
Mobile21 CharactersThe Mobile number is in free form.
Fax21 CharactersThe fax machine number is in free form.
Other21 CharactersMention the additional contact information if any.
Website1000 CharactersType the correct URL of the website.
Email100 CharactersProvide the email address of the vendor correctly.
Account No99 CharactersName or number of the account associated with this vendor.
Tax IDCharactersWrite the vendor’s or organization’s tax ID in this field.
TermsCharactersReference to a term associated with the Vendor.
Opening BalanceDecimalThe open balance amount or the amount unpaid by the Vendor.
Open Balance DateDateMention the open balance date on which the vendor has an open balance in their account.
Notes2000 CharactersDescribe the vendor in the free form text.
Track payments for 1099BooleanThis vendor gives a 1099-MISC form at the end of the year so this vendor is known as an independent contractor.
Currency CodeCharactersMention the currency code used.

Let’s import the vendor list altogether automatically. For any queries connect with the expert team via email at support@dancingnumbers.com or LIVE CHAT to fix them quickly.

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Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.


Frequently Asked Questions (Faqs)

While Importing the Vendor List all Fields are important to Import into QuickBooks Online using Dancing Numbers?

No, all fields are not important to import. You can delete some rows and columns according to the data format of QuickBooks. You can delete data also on the basis of your requirement that is apart from formatting.

What if I got Stuck in Between while Importing the Vendor List into QuickBooks Online using Dancing Numbers Online?

In this case, the expert team is here to help you with all your issues while using Dancing Numbers Online or QuickBooks Online. You can connect with them over live chat or send them an email.

Is it possible to import the vendor list into QuickBooks Online using Dancing Numbers Online with any other file format?

If the file is in any other format than the Excel file then first convert it and then import it. The Dancing Numbers software support only excels file extensions like .xls and .xlsx file formats.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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