How to Import Invoice into QuickBooks Online using Dancing Numbers Online?

The invoices are important to track all your sales of your organization. So you have to collect it in a […]

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The invoices are important to track all your sales of your organization. So you have to collect it in a single place like your QuickBooks account. This helps QuickBooks to generate the correct reports and provide you with accurate data at the end of the year. For this, you have to import all your multiple invoices which is too much time taking if you do it manually. So the best way is to import invoice transactions into QuickBooks Online using Dancing Numbers online. As it is the best automatic way that transfers all your invoice transactions in one go.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Online. Utilize import, export, and delete services of Dancing Numbers software.

Pre-requisites that is Required Before Processing the Import Process

Connect QuickBooks Online to Dancing Numbers Online via QuickBooks AppStore. Just click on “Get App Now” to start using the Dancing Numbers Online application program. You can also start the 7 Days Free Trial if you are not subscribed for Dancing Numbers Online yet.

Steps to Import the Invoice list into QuickBooks Online using Dancing Numbers Online

Here are the steps for importing the invoice list data into QuickBooks Online

  • Upload: In this, you have to upload the invoice transaction file that must be in excel format. Also, the file must not be damaged or corrupted. You have to Browse for the file then select it and click on upload.
  • Mapping: According to QuickBooks Online File Format map the fields of your uploaded file. Then check the data you want to import and move on to the next step.
  • Import: In this step, you have to preview the data and then import it by clicking on the import button. The rest of the work is done automatically. Then you get the notification on your screen.

Furthermore, if there are any issues in importing then it won’t import the transactions until or unless it is resolved 100% or you have to remove that data for later on. When your file is error-free only then does the data got imported into the QuickBooks Online account.

Dancing Numbers Online Invoice Fields

Field NameFormatDescription
Invoice No21 CharactersThe transaction’s reference number. By default, Dancing Numbers(Online) uses this value only for internal processing, and QuickBooks creates a new value. In the import options, you can adjust this.
CustomerCharactersMention the name of the customer for the invoice.
Invoice DateDateWrite the invoice date of the transaction.
Due DateDateDate when the payment of the transaction is due. If the date is not provided, the number of days specified in the SalesTermRef added to the transaction date will be used.
Shipping DateDateThe date for the delivery of goods or services.
Ship Via30 CharactersReferences to the Ship Method associated with the transaction.
Tracking No30 CharactersShipping provider’s tracking number for the delivery of the goods associated with the transaction.
TermsCharactersIf any terms are related to the invoice then mention them here.
Billing Address Line 1500 CharactersIt is the first line of the billing address for the invoice.
Billing Address Line 2500 CharactersIt is the second line of the billing address for the invoice.
Billing Address Line 3500 CharactersIt is the third line of the billing address for the invoice.
Billing Address City255 CharactersMention the name of the city for your billing address.
Billing Address Postal Code31 CharactersMention the zip code of your billing address mentioned above.
Billing Address Country255 CharactersMention the name of the country for your billing address.
Billing Address State255 CharactersMention the name of the state for your billing address.
Shipping Address Line 1500 CharactersIt is the first line of the shipping address for the invoice.
Shipping Address Line 2500 CharactersIt is the second line of the shipping address for the invoice.
Shipping Address Line 3500 CharactersIt is the third line of the shipping address for the invoice.
Shipping Address City255 CharactersMention the name of the city for your shipping address.
Shipping Address Postal Code31 CharactersMention the zip code for your shipping address.
Shipping Address Country255 CharactersMention the name of the country for your shipping address.
Shipping Address State255 CharactersMention the name of the state for your shipping address.
Memo4000 CharactersOrganization-private note about the transaction. This note will not appear on the transaction records by default.
Message displayed on invoice1000 CharactersUser-entered message to the customer; this message is visible to end-user on their transactions.
Email100 CharactersEmail address. The address format must follow the RFC 822 standard.
Email CC100 CharactersCC Email address. The address format must follow the RFC 822 standard.
Email BCC100 CharactersBCC Email address. The address format must follow the RFC 822 standard.
Print StatusBooleanWrite the status of print here.
Email StatusBooleanWrite the status of email here.
ShippingDecimalThe shipping amount for this transaction.
Sales Tax CodeCharactersThe tax code associated with the sales tax for this transaction.
Sales Tax AmountDecimalTotal tax amount for this transaction.
Discount AmountDecimalThe discount amount. You may enter either a discount percent or a discount amount. If the percent is specified, it will override the amount.
Discount PercentDecimalPercentage by which the amount due is reduced, from 0% to 100%. To enter a discount of 8.5% use 8.5, not 0.085. You may enter either a discount percent or a discount amount. If the percent is specified, it will override the amount.
Discount AccountCharacters 
Apply Tax after DiscountBooleanIf false or null, calculate the sales tax first, and then apply the discount. If true, subtract the discount first and then calculate the sales tax.
Service DateDateDate when the service is performed.
Product/ServiceCharactersProvide the Product/Service name here.
Product/Service Description4000 CharactersProvide the Product/Service description here.
Product/Service QuantityDecimalProvide the Product/Service quantity here.
Product/Service RateDecimalProvide the Product/Service rate here.
Product/Service AmountDecimalProvide the Product/Service amount here.
Product/Service TaxableBooleanIf TRUE, marks the line amount for Tax calculation.
Product/Service ClassCharactersThe Class name is associated with this line.
DepositDecimalThe deposit made towards this invoice.
LocationCharacters 
Show Sub TotalBooleanIf TRUE, It will add Sub Total Line
Custom Field Name (1)15 CharactersName of the custom field.
Custom Field Value (1)31 CharactersValue of the custom field.
Custom Field Name (2)15 CharactersName of the custom field.
Custom Field Value (2)31 CharactersValue of the custom field.
Custom Field Name (3)15 CharactersName of the custom field.
Custom Field Value (3)31 CharactersValue of the custom field.
Currency CodeCharactersReference to the Currency in which all amounts on the associated transaction are expressed.
Exchange RateDecimalThe default is 1, applicable if multi-currency is enabled for the company. The number of home currency units it takes to equal one unit of currency is specified by the Currency Code field.
Enable Online PaymentBooleanSet True to enable Online Payment
Enable Intuit PaymentBooleanSet True to enable Intuit Payment
Enable CreditCard PaymentBooleanSet True to enable Credit card Payment
Enable ACH PaymentBooleanSet True to enable ACH Payment

Let’s import the invoice list altogether automatically. For any queries connect with the expert team via email at support@dancingnumbers.com or live chat to fix them quickly.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.


Frequently Asked Questions (Faqs)

Why it is Important to Import Invoices into QuickBooks Online using Dancing Numbers?

The user can easily track their finances using it and generates accurate income and expenses and balance sheet reports. You have to import it using Dancing Numbers Online, as it provides the automatic process to get it done in an easy manner.

Is there any Order to Import Invoices into QuickBooks Online using Dancing Numbers Online?

There is an order if you are importing all the data into your QuickBooks Online account that is:

checked Customer
checked Vendors
checked Product and Services
checked Invoices

So this is when you are importing all the data. But if you are importing in your existing account then there is no such order followed. Whenever you import you can use Dancing Numbers Online software.

Can I Import Multiple Invoices using Dancing Numbers Online into QuickBooks Online?

Yes, you can easily import bulk data using Dancing Numbers Online. You just have to follow a few steps and then the process runs automatically.

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