Delete Available Credit in QuickBooks

by James Antonio

Mistakenly applied the credit to the customer account and now looking for steps to delete it? Learn how can you delete available Credit in QuickBooks.

Delete Available Credit in QuickBooks

It happens to the best of us, so do not fret. QuickBooks provides the feature of applying a credit memo when you want to refund a customer against a product or service. The customer account will receive store credit for this. The credits will appear in the account receivable register within the customer centres, and credit memos will increase the available credit in the customer account.

You can opt of deleting or voiding the available credit in the customer account if you have incorrectly applied it. If you choose to void the credit, it would reduce the credit memo in the customer’s account but the record of the transaction will still appear in your books of accounts for reference purposes.

We will discuss the deletion of the available credit process in the next section.

Steps to Delete Available Credit in QuickBooks

If you have mistakenly marked credit to a customer account i.e., statement, invoice, or bill, you can un apply, remove or delete the available credit by following below simple steps:

Removing Available Credit from the Customer Statement

For deleting the available credit from the customer statement, you can follow the below steps:

Step 1. First of all, open QuickBooks and go to the top menu bar and click on customers and after that click on customer centre.

Step 2. In the second step, you need to click to find the name of the customer and open the credit memo against their name.

Step 3. Now you need to go above the customer’s name and click on the ‘Mark as Pending’ icon.

Step 4. Once you click on the ‘Mark as Pending’ icon, there will be a pending non-posting message below credit memo.

Removing Available Credit from the Customer Statement

Step 5. In this step, click on save and close and then click on yes in the Recording transaction box.

Once you have taken care of the above steps, you will no longer see the available credit on the customer statement. And don’t worry it will not affect your accounting records, you can mark it back to the final when you have the final invoice available for applying it to.

Deleting Available Credit from the Invoice

For deleting the credit available from the invoice, you need to follow the below steps:

Step 1. At the initial step, you need to go to the transaction history in QuickBooks by pressing Ctrl + H together.

Step 2. In this step, you need to double-click the invoice from which you wish to delete the available credit and click on Apply credits.

Step 3. Now go to the previously apply credits window and clear the selection for credit.

Step 4. In the fourth step, click on the done on Apply credits window and then click on save and close on the invoice.

Deleting Available Credit from the Bill

Step 1. First of all, you need to find the vendor credit in QuickBooks.

Step 2. Now in this step, you need to select the bill radio button and change the transaction type to the bill instead of credit and then click on the save and close button.

Step 3. Once the bill comes up on the screen, you need to change the transaction back to the credit by selecting the credit radio button and click on save & close once again.

Step 4. And lastly, when a prompt appears on the screen about changing the transaction click on Yes.


Need Some one on one QuickBooks Assistance?


Can you list down the steps to Clear or Remove old Vendor Invoices/ Credit Memos in QuickBooks?

Start the process by clicking on Lists on the menu > then select the chart of accounts. After that select the account menu and click on new. After that, you will have to select expense and then click on continue, enter the account name for example old vendor invoice and click on the save and close button.

What are the process steps to Delete an open Balance in QuickBooks?

You need to first click on the gear icon and then choose the chart of accounts. Now click on view register after choosing the correct account. Go to the filter icon and click on the drop-down menu and type ‘opening balance’ and then click on apply. Once the opening balance shows up on the screen click on it, click on next, and then click edit. After that, click on the deposit transactions screen, click more at the bottom of the screen and choose delete.

How can I see the Credit Memos Already applied in QuickBooks?

You need to start the procedure by clicking on customers > then click on customer centre. After that, you need to click on the customer name and then click the invoice in the transaction tab. Now click on the Reports tab at the top of your invoice and click on transaction history. Now you will see the credit details under the payments, the deposit of the line items, credits, and discount section.

Can you let me know how can I fix an out-of-balance Transaction in the Balance Sheet in QuickBooks?

You need to click open the QuickBooks and from the report menu, choose company & financials > Balance sheet summary. After clicking on the balance sheet summary, you need to click on customize report. Now go to the Display tab, set the report basis to either cash or accrual whichever part is out of balance. Now select the period in which the balance sheet went out of balance, and locate the transaction and then correct it.

What is the process for automatically filling from Memorized Transactions in QuickBooks?

For memorizing a bill in QuickBooks, you need to first go to the list menu at the top. Choose the memorized transaction from the drop-down menu. Right-click on the transaction, you want to enter automatically and click on edit memorized transaction. Now choose the radio button for automated transaction entry and fill in for ‘how often’ and next date fields and then click on Ok.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

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Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

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Pricing includes coverage for users
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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
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  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


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XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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