How to Fix Overflow Error in QuickBooks Desktop?

by James Antonio

QuickBooks is a well-known accounting software in today’s business world. However, as this is an accounting software, users may get some errors and bugs while using it. QuickBooks Desktop overflow error is one of the error that a QuickBooks user might face.

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When one of the account exceeded QuickBooks Overflow Error takes place. This error might be there while you open the chart of accounts or while there is overflow error in the amount approach in the balance sheet.

When does Overflow Error Appear in QuickBooks Desktop?

The overflow error can arrive in the following situations:

  • While the QuickBooks verify data utility will be run by the user, by doing that the user can get this error message displayed on the system’s screen – A QuickBooks overflow error has taken place. That means that one of the accounts has gone far away the allowed highest value.
  • While the report is run by the QuickBooks, overflow is shown in one or more of the column amount instead of an amount.
Overflow Error Appear in QuickBooks Desktop

Why does QuickBooks Desktop Overflow Error Occur?

There are various reasons which can lead to QuickBooks overflow errors:

  • An amount less than $10,000,000,000,000 is present in a QuickBooks company file account balance or other given fields.
  • The format which is copying by the QuickBooks user from a Microsoft Excel spreadsheet is not the same as/different from the format accepted by the QuickBooks.
  • If in case, a large quantity present on a Group item is altered to some other large quantity QuickBooks Desktop overflow error might be appear on the QuickBooks screen close by the Group’s component items.
  • There are some damaged transactions in the QuickBooks company data file.

Ways to Fix QuickBooks Desktop Overflow Error

There are many alternative resolutions are available to fix this error. If the user wants to get the best results, User needs to perform the below-mentioned solutions in the sequence given below:

But, prior to apply of the solutions as given below, please make sure that the PC satisfies the system requirements of QB Desktop 2018, QB Desktop 2017 and QB Desktop 2016. User has to do a particular check of the computer’s regional settings, disk space on your PC and RAM availability.

In case you want to get this fixed instantly by an expert, you can always connect with QuickBooks technical helpdesk from anywhere. The supportive technical team will not only help you get the job done but also guide you through the process so that next time if the issue occurs, you can fix at your own.

1st Way: The first Resolution Involves Rebuilding the Data File.

  • Navigate to File in QB’s menu.
  • Choose Utilities.
  • Then, select Rebuild data.
  • If a warning message flashes on the system’s screen and asks to back up a company file, click on the OK button. The message may get displayed like QuickBooks not responding, however if you can move the cursor, you can avoid/ignore this message and wait for the process to get finished/completed.
  • Click the OK button, while message appears as rebuild is completed.

2nd Way: This Another Solution involves Finding the Overflow by Exporting the File to Excel.

  • User needs to export the lists to desktop.
  • After that minimize your QB.
  • After that, user is required to do the right-click on the export file.
  • Now, from the list which appears, you are required to choose the option Open with Excel.
  • Look for transactions having overflow value.
  • Now, you need to press the following 2 keys all together on the keyboard – Ctrl, and F.
  • Type the word overflow.
  • Click on Find Next.
  • Maximize your QB again.
  • Reform the field data in Account, Name or Item which consists of overflow.

Here at this point, you need to check for overflow error in QuickBooks Desktop.

3rd Way: User needs to Adhere these Steps if in case a Group Item is overflowing

  • Firstly, the user needs to set the number of group items to 0.
  • Now, user have to tab out of the field.
  • Here, again you are required to take up the accurate quantity of the group item.

4th Way: User needs to Adhere these Steps if in case Just one Item is Overflowing

  • If it is a new item just delete the item from the Item list, and later you are required to recreate it.
  • User needs to do the audit for the item if, the item is not new item and then correct the overflow causing transaction.

After that, user need to check if the QuickBooks overflow error is appearing or not.

5th Way: If the Balance or Another Field of an Account is too Large

  • Firstly, user has to perform basic data damage troubleshooting.
  • After that, user has to create a portable company file and after that, needs to restore the created file to a new working file.
  • Once the above step is completed, user has to check your Chart of Accounts.
  • Memorized reports are to be checked after the Chart of Accounts.
  • After that, user has to look for all fields that hold an amount or total in all the lists. There are few Inactive items might get included when the user look through the lists.

6th Way: If, the Damaged Transactions are leading to QuickBooks Desktop overflow Error, user can find them easily.

  • Firstly, you must run various reports until overflow is seen.
  • After that you need to navigate to the transaction level, by doing a quick zoom on overflow.
  • Now finally, fix the transactions.

The solutions given above should fix the QuickBooks Desktop overflow error. But, if you still face a problem in applying any of these solutions, or if the error does not get fixed, then connect with Dancing Numbers team.

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


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XLS, XLXS, etc., are supported file formats by Dancing Numbers.


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Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


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We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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