Fix QuickBooks Payroll Setup Error (00000 XXXXX)

Are you looking for the corrective steps if you get a QuickBooks Payroll Setup Error? Don’t fret, our staff will be around to help you with any of your operating issues. QuickBooks, like other accounting software, has an error code that appears when using the accounting programmes. The most aggravating problem you may be encountering is QuickBooks payroll setup.

The payroll service cannot be created or activated as a result of the QuickBooks Payroll Setup problem 00000 XXXXX, and there is also a higher chance that the payroll service setup process will crash as a result.

When users try to run the payroll setup wizard from inside the QuickBooks accounting software, they witness an error notice with a long code.

The QuickBooks Payroll Setup error generally arises because of many possible reasons. One such reason can be the wrong or incomplete details added during the payroll setup, like tax information, employee details, or payroll preferences. In addition to it, problems with the QuickBooks software itself or old payroll tax tables can also give rise to this issue.

To fix this QuickBooks Payroll setup error, the user should review the report and look for an exception which is the problem.

Keep reading this article to learn what the key causes that trigger the error are and how can you fix this issue successfully. Let us first begin by understanding in detail what the QuickBooks Payroll setup error is all about.

What is the QuickBooks Payroll Setup Error is all about?

QuickBooks Payroll setup error talks about any problem experienced during setting up the particular payroll feature in QuickBooks. As a result, it may hamper the business productivity, leading to more hassles for the business owner.

The usual steps to resolve such problems comprise:

  • Upgrading the Software
  • Sometimes Calling QuickBooks Help
  • Reviewing and Changing the Payroll Settings
  • Making sure of a Strong Internet Connection

Now that you what is the QuickBooks Payroll Setup Error is all about, let us learn about the causes of the error. Some of the problem codes that you may encounter while setting up your payroll are listed below, such as QuickBooks Payroll Setup Error Code 00000 38049, 00000 17002, 00000 38772, 00000 88579, 00000 88703, 00000 40370, 00000 97340, 00000 88703, 00000 99867, 00002 71328, 00000 34289, 00002 20123. The Error codes vary from 00000 00001 to 00000 99999.

What is Causes of QuickBooks Payroll Setup Error?

The QuickBooks Payroll Setup error arises because of many reasons, some of which are stated below:

  • Inaccurate or dismissed vendor or employee data entry could lead to conflicts during the payroll setup procedure.
  • Names, timesheet entries, or other data including unusual characters, unsupported characters, or improper file formats may have an impact on the setup process.
  • The storage category map associated with the local tax payroll item can be canceled by improper configuration, restricting QuickBooks Payroll configuration from operating correctly.
  • Corrupted ReportHeader.xml can interfere with the generation and display of setup information that is necessary to get QuickBooks Payroll Setup to function correctly.
  • It may be necessary to clarify and correct incorrect file names, especially for the vendor or employee list, when setting up the payroll.
  • Data integrity problems, such as missing or damaged records, may require adjustments to the QuickBooks payroll setup.
  • QuickBooks Payroll Setup may not function properly if a payroll item listing report has errors due to improper payroll item listing.

Now that you know about the causes of the QuickBooks Payroll setup errors, let us learn about the ways to fix the QuickBooks Payroll Setup errors.

How to Fix QuickBooks Payroll Setup Error (00000 XXXXX)?

Here are the steps and solutions to resolve the QuickBooks Payroll setup error:

Problem 1: Appearing of the error Payroll Setup Error code format 00000 XXXXX on the window

If the error code Payroll Setup Error Code 00000 XXXXXX appears on your screen, these are the steps mentioned below that need to be followed:

  • Open the QuickBooks program.
  • Click on the View Report menu option.
  • Users must then open a new window that displays all of the facts regarding the unrecoverable mistake.
  • Now open the ReportHeader.xml file by double-clicking on the file name in the window list.
  • Open the Internet Explorer as it is supported by the QuickBooks.
  • If the source is unavailable, look for the ReportHeader.xml file.
  • After that, you must open Files Explorer.
  • Then find ReportHedaer.xml file.
  • Then, on the ReportHeader.xml file, right-click it.
  • From the drop-down window, choose Open in a new window.
  • This will launch Internet Explorer and open your file.
  • Using the CTRL + F keys at the same time.
  • Look for the error string 0.
  • The reports will then show on your screen, providing you with detailed information about the mistake.
  • After that, you must make all new modifications from repairing the QuickBooks Payroll setup problem.

Problem 2: Appearing of the Error: This item has been added to the screen already

If the Exception String 0 Statement on your screen says This Item Has Already Been Added, follow the steps below:

  • Open QuickBooks software.
  • Click on the Vendor Centre under the Vendors menu.
  • Locate the Identified Vendor who is causing the issue.
  • It’s possible that the Seller Will be Mentioned Twice.
  • The User Must Now Rename their account with a unique identity.
  • By Double-Clicking on the Vendor Name and saving any new changes, you may do so.

Problem 3: Presence of Duplicate Entry from Employee List

When they discover a duplicate name in the employee list, QuickBooks Payroll Error Code 00000 may appear.

Follow the procedures below to delete the duplicate names from the Employee Center:

  • Open QuickBooks.
  • Select the Employees Option from the top menu.
  • Then you must select the Employee Center.
  • Choose All Employees from the drop-down box after clicking on the “View” option.
  • The List of Inactive Workers will be included in this section.
  • Select the Delete Employee option from the right-click menu on the Duplicates.

Problem 4: Presence of Blank Characters on Employee Names in the particular Employee Center

If the Employee Center displays a Blank Character Error on the employee names, the user must follow the steps below.

A space may have been inserted in front of the employee’s name, or the selected names may have been entered incorrectly into the Print on Check as a Field in the Employee Profile box.

  • Select the Employee Centre from the Employees section.
  • View Drop-down Menu Choices
  • Select All Workers, which includes all inactive employees.
  • To Eliminate Superfluous Spaces, the user must see all employee name configurations.
  • In the given field, you have the option of Manually Typing your first and last name.

Problem 5: Display of issue Font Arial Does not Assist support style Regular or Email The Customer the Arial Font on the Window

If the error message Font Arial Does Not Support Style Regular or “Email The Customer The Arial Font appears on your screen, it means that your font is not supported.

  • To change the fonts, go to your Settings section and select the Control Panel.
  • You must now Drag and Drop the Typeface Content into an email, which you must then send to the customer.
  • Your Item will then be Delivered as an attachment.
  • The last step is to click the Install button and follow the On-screen Instructions until the software is complete.

Problem 6: Appearance of issue, The storage category map is not valid for the Local tax payroll item on the window

To correct the error The Storage Category Map For The Local Tax Payroll Item is invalid. You must create an Employee Withholding by following these steps:

  • Open QuickBooks into your Windows system
  • Select the Employees & Payroll option from the Reports menu.
  • Then, from the drop-down box, choose Employee withholding.
  • You must now select the Customize Report Option. (Local taxes comprise Local taxes 1, Local taxes 2, Local taxes 3, Local taxes 4, Local taxes 5, Local taxes 6, Local taxes 7, Local taxes 8, Local taxes 9, Local taxes 10, Local taxes 11, and Local taxes 12.)
  • The user must Remove the Check-Marks from the existing entries
  • Add a Check-Mark Next to the Employee in the column area.
  • Go to the Filters tab and choose Active Status from the drop-down menu.
  • After that, press the Ok button and print or export to Excel.

Prepare a Payroll Item Listing Report

Prepare a Payroll Item Listing report in order to fix the error:

  • Select the Payroll Item Listing from the Reports menu.
  • The next step is to select Customize Report from the drop-down menu.
  • Remove all Check-Marks from the sections of the items.
  • Select All from the Active Status Menu.
  • Then open the Filters Tab
  • Click the OK Button.
  • Make sure the report isn’t closed before printing or exporting to Excel.

To make sure of results after completing the steps stated above, implement the suggestion given below:

  • You need to compare the two reports to search for the local taxes which are not other types.
  • Each employee has a tax item, but it is suggested to check twice that there is no other one that needs to be changed.
  • To show the Edit Employee screen, open the Employee Withholding report and press twice on Employees.
  • After choosing the Payroll Info option, choose the Taxes button.
  • Shift to another tab to delete the tax item, however, you must take care not to add anything else.
  • Press twice on OK and save the recent changes.
  • Now run the payroll setup once more, analyze the results, and find out if the problem is resolved or not.

What are the Best Practices to Avoid the QuickBooks Payroll Setup Problem?

Here are the best practices to avoid QuickBooks Payroll setup issues:

  • Do not use special characters while completing the timesheets to avoid mistakes.
  • Execute regular payroll settings and data audits to recognize and swiftly resolve problems.
  • Maintain proper records of the processes and instructions to set up payroll for reference.
  • Ensure that the file names are precise and do not enter duplicate entries for the employees.
  • Make sure the QuickBooks software is updated to resolve any possible problem or issue.
  • Take a backup of payroll information daily to avoid loss and boost recovery during any mistake.

File integrity, employee and vendor entries, and proper configuration checks are all part of troubleshooting QuickBooks Payroll Setup Errors. It’s critical to maintain proper naming conventions, set up meticulously for tax items, and timely software updates. Payroll setup with QuickBooks should be easy and error-free if these problems are carefully resolved.

We hope that the information stated above has been of help to you. However, if you still are facing any kind of problem with your software and require professional guidance, related to accounting, or accounting software problems of QuickBooks, get in touch with our team of experts.


Frequently Asked Questions

What does the QuickBooks Error code 00000 XXXXX in the payroll setup signify?

When payroll setup occurs, the QuickBooks Error Codes 00000 XXXXX typically point to a problem with the payroll setup or settings. The symbol “XXXXX” stands for a particular error code that aids in determining the precise nature of the issue.

What are the error codes that can be witnessed while setting up the payroll setup for QuickBooks?

The error codes 00000 38049, 00002 71328, 00002 20123, 00000 17002, 00000 88579, 00000 38772, 00000 97340, 00000 88703, 00000 88703, 00000 40370, 00000 99867, and 00000 34289 are a few of the ones you can see when configuring QuickBooks’ payroll setup. The range of error numbers is 00000 00001 through 00000 99999.

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