How to Remove QuickBooks File Exists Warning Message?

by James Antonio

QuickBooks, without a doubt, is one of the best accounting software for business there has been. But, unlike any other Windows application, it also displays particular technical errors and glitches.

One such common error that often erupts is the QuickBooks file exists warning message, which we are going to discuss today.

QuickBooks File Exist warning message is one of the most irritating technical errors which can lead to temporary disruption and needs to be resolved quickly. Often, small and mid-sized businesses depend entirely on this software for accounting purposes; hence, such errors cannot be taken for granted if you wish to run your enterprise efficiently.

When there are no such errors, it allows you to get a sneak peek into your business insights and data, and make that right and informed decision to enhance the processes.

What is QuickBooks File Exists Warning Message is all about?

QuickBooks the file exist error can come up while doing different operations in the QuickBooks Desktop app like opening a federal or state form, downloading payroll update, etc.

If you witness this error, you may be able to see one of the following error messages on your device, like,” The file exists, or the error can be, “The file you specified cannot be opened. Make sure that is not presently being used by any different program or a read-only file.

Here is an image of the error:

QuickBooks File Exists Warning Message
QuickBooks File Exists Warning Message

Why this QuickBooks File Exist Warning Message Appears?

A user of QuickBooks is entitled to get the error message “The File Exists” or “The file you specified cannot be opened” when that particular file which QuickBooks needs to meet the request is being used by some other application or by QuickBooks by itself randomly.

Here are some additional reasons for triggering the error, “The File Exists” for your reference:

  1. QuickBooks Desktop application is outdated.
  2. The internet connection is inactive.
  3. QuickBooks installation error emerged.
  4. User account lacks the needed administrative rights on Windows
  5. The normal QuickBooks functioning is interrupted by Windows User Account Control Settings
  6. Faulty internet security and firewall settings.

Since the error, “The File Exists” comes up due to a plethora of reasons; it becomes important to know the right reasons for which the error has appeared so that it can be fixed correctly. Ensure that the trouble-shooting steps in sequence.

How to Fix the QuickBooks File Exist Warning Message?

Here are the different solutions to fix the QuickBooks file exists error:

Solution 1: Look for QuickBooks Desktop Application updates

Step 1: Open your particular QuickBooks Desktop account and select the Product Information option.

Step 2: Select the right QuickBooks version along with the year.

Step 3: Create a folder and then save the particular file.

Step 4: Click the installation file twice in order to initiate the update process.

Step 5: Restart the system at the end.

Solution 2: Switch off the User Account Control in the particular Windows Settings

Step 1: To start with, select Windows + R from the particular keyboard in order to open the Window and run it.

Step 2: In the particular search box of the Run Window option, type Control Panel and then select OK.

Step 3: Look for the specific user accounts via the search bar located at the peak of the Control Panel.

Step 4: Now you need to select the change user account control settings.

Step 5: Select Yes, and then push the slider down to not notify and to switch off UAC.

Step 6: In the end, restart your desktop and upgrade your QuickBooks Payroll.

Solution 3: Let the User have Full Control Access

Step 1: Select Open File Location and then right-click on the particular QB Desktop icon.

Step 2: Then select the Backspace key

Step 3: Choose properties by pressing right on the particular QuickBooks folder.

Step 4: Select Edit and then choose Add.

Step 5: Select Everyone and then click OK.

Step 6: You need to choose the Full Control option

Step 7: Select the Apply option

Step 8: At the very end, you need to adhere to the steps mentioned before. Ensure that instead of selecting the Everyone option, select your User.

Solution 4: Using Reboot.Bat file, re-register QuickBooks .OCX and .DLL file

Step 1: At first, exit from the QuickBooks Desktop application.

Step 2: Press right-click and the QuickBooks icon and select properties.

Step 3: Open the File Location and then look for the reboot.bat file.

Step 4: On the window, press right-click the Reboot.bat file and select Run as Administrator.

Step 5: Wait for some time and the black color command prompt screen will scroll all the files of QuickBooks.

Step 6: Finally, it is required to restart Windows and then see if the file exist error is solved or not.

Solution 5: Install QuickBooks Desktop Again

Step 1: Start by pressing Windows + R keys at the same time to open the Run box.

Step 2: Give the box the text appwiz.cpl.

Step 3: Press QuickBooks two times and then choose to Uninstall.

Step 4: Adhere to the prompts given on-screen to move QuickBooks from Windows.

Step 5: Download a certain clean install tool from a certified website and store it on your desktop.

Step 6: The last step is to use it to uninstall the QuickBooks software.


Can an inactive Internet Connection or dropped internet packets be the Reasons for the errors like “A File being read incorrectly”?

Yes. An improper internet connection can trigger such QuickBooks Errors.

When do users Confront QuickBooks Errors the File Exists?

While working on various accounting attributes like paying scheduled liabilities, opening a state form, etc.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Exports

Deletes

Customization

How Dancing Numbers Will Help You

 

Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows

Deployment

  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

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