How to Fix QuickBooks Error the File Exists Warning Message?

by James Antonio

QuickBooks, without a doubt, is one of the best accounting software for business there has been. But, unlike any other Windows application, it also displays particular technical errors and glitches.

One such common error that often erupts is the QuickBooks file exists warning message, which we are going to discuss today.

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QuickBooks File Exist warning message is one of the most irritating technical errors which can lead to temporary disruption and needs to be resolved quickly. Often, small and mid-sized businesses depend entirely on this software for accounting purposes; hence, such errors cannot be taken for granted if you wish to run your enterprise efficiently.

When there are no such errors, it allows you to get a sneak peek into your business insights and data, and make that right and informed decision to enhance the processes.

What is QuickBooks Error the File Exists Warning Message is all about?

QuickBooks the file exist error can come up while doing different operations in the QuickBooks Desktop app like opening a federal or state form, downloading payroll update, etc.

If you witness this error, you may be able to see one of the following error messages on your device, like,” The file exists, or the error can be, “The file you specified cannot be opened. Make sure that is not presently being used by any different program or a read-only file.

Here is an image of the error:

QuickBooks File Exists Warning Message
QuickBooks File Exists Warning Message

Why this QuickBooks Error the File Exists Warning Message Appears?

A user of QuickBooks is entitled to get the error message “The File Exists” or “The file you specified cannot be opened” when that particular file which QuickBooks needs to meet the request is being used by some other application or by QuickBooks by itself randomly.

Here are some additional reasons for triggering the error, “The File Exists” for your reference:

  1. QuickBooks Desktop application is outdated.
  2. The internet connection is inactive.
  3. QuickBooks installation error emerged.
  4. User account lacks the needed administrative rights on Windows
  5. The normal QuickBooks functioning is interrupted by Windows User Account Control Settings
  6. Faulty internet security and firewall settings.

Since the error, “The File Exists” comes up due to a plethora of reasons; it becomes important to know the right reasons for which the error has appeared so that it can be fixed correctly. Ensure that the trouble-shooting steps in sequence.

How to Fix the QuickBooks Error the File Exists Warning Message?

Here are the different solutions to fix the QuickBooks file exists error:

Solution 1: Look for QuickBooks Desktop Application updates

Step 1: Open your particular QuickBooks Desktop account and select the Product Information option.

Step 2: Select the right QuickBooks version along with the year.

Step 3: Create a folder and then save the particular file.

Step 4: Click the installation file twice in order to initiate the update process.

Step 5: Restart the system at the end.

Solution 2: Switch off the User Account Control in the particular Windows Settings

Step 1: To start with, select Windows + R from the particular keyboard in order to open the Window and run it.

Step 2: In the particular search box of the Run Window option, type Control Panel and then select OK.

Step 3: Look for the specific user accounts via the search bar located at the peak of the Control Panel.

Step 4: Now you need to select the change user account control settings.

Step 5: Select Yes, and then push the slider down to not notify and to switch off UAC.

Step 6: In the end, restart your desktop and upgrade your QuickBooks Payroll.

Solution 3: Let the User have Full Control Access

Step 1: Select Open File Location and then right-click on the particular QB Desktop icon.

Step 2: Then select the Backspace key

Step 3: Choose properties by pressing right on the particular QuickBooks folder.

Step 4: Select Edit and then choose Add.

Step 5: Select Everyone and then click OK.

Step 6: You need to choose the Full Control option

Step 7: Select the Apply option

Step 8: At the very end, you need to adhere to the steps mentioned before. Ensure that instead of selecting the Everyone option, select your User.

Solution 4: Using Reboot.Bat file, re-register QuickBooks .OCX and .DLL file

Step 1: At first, exit from the QuickBooks Desktop application.

Step 2: Press right-click and the QuickBooks icon and select properties.

Step 3: Open the File Location and then look for the reboot.bat file.

Step 4: On the window, press right-click the Reboot.bat file and select Run as Administrator.

Step 5: Wait for some time and the black color command prompt screen will scroll all the files of QuickBooks.

Step 6: Finally, it is required to restart Windows and then see if the file exist error is solved or not.

Solution 5: Install QuickBooks Desktop Again

Step 1: Start by pressing Windows + R keys at the same time to open the Run box.

Step 2: Give the box the text appwiz.cpl.

Step 3: Press QuickBooks two times and then choose to Uninstall.

Step 4: Adhere to the prompts given on-screen to move QuickBooks from Windows.

Step 5: Download a certain clean install tool from a certified website and store it on your desktop.

Step 6: The last step is to use it to uninstall the QuickBooks software.

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Can an inactive Internet Connection or dropped internet packets be the Reasons for the errors like “A File being read incorrectly”?

Yes. An improper internet connection can trigger such QuickBooks Errors.

When do users Confront QuickBooks Errors the File Exists?

While working on various accounting attributes like paying scheduled liabilities, opening a state form, etc.

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Technical Details

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


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XLS, XLXS, etc., are supported file formats by Dancing Numbers.


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Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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