How to Fix QuickBooks Error the File Exists Warning Message?

QuickBooks, without a doubt, is one of the best accounting software for business there has been. But, unlike any other […]

QuickBooks, without a doubt, is one of the best accounting software for business there has been. But, unlike any other Windows application, it also displays particular technical errors and glitches.

One such common error that often erupts is the QuickBooks file exists warning message, which we are going to discuss today.

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QuickBooks File Exist warning message is one of the most irritating technical errors which can lead to temporary disruption and needs to be resolved quickly. Often, small and mid-sized businesses depend entirely on this software for accounting purposes; hence, such errors cannot be taken for granted if you wish to run your enterprise efficiently.

When there are no such errors, it allows you to get a sneak peek into your business insights and data, and make that right and informed decision to enhance the processes.

What is QuickBooks Error the File Exists Warning Message is all about?

QuickBooks the file exist error can come up while doing different operations in the QuickBooks Desktop app like opening a federal or state form, downloading payroll update, etc.

If you witness this error, you may be able to see one of the following error messages on your device, like, The file exists, or the error can be, “The file you specified cannot be opened. Make sure that is not presently being used by any different program or a read-only file.

Here is an image of the error:

QuickBooks File Exists Warning Message
QuickBooks File Exists Warning Message

Why this QuickBooks Error the File Exists Warning Message Appears?

A user of QuickBooks is entitled to get the error message “The File Exists” or “The file you specified cannot be opened” when that particular file which QuickBooks needs to meet the request is being used by some other application or by QuickBooks by itself randomly.

Here are some additional reasons for triggering the error, “The File Exists” for your reference:

  • QuickBooks Desktop Application is outdated.
  • The Internet Connection is Inactive.
  • QuickBooks Installation Error Emerged.
  • User Account Lacks the needed Administrative Rights on Windows
  • The normal QuickBooks functioning is interrupted by Windows User Account Control Settings
  • Faulty Internet Security and Firewall Settings.

Since the error, “The File Exists” comes up due to a plethora of reasons; it becomes important to know the right reasons for which the error has appeared so that it can be fixed correctly. Ensure that the trouble-shooting steps in sequence.

How to Fix the QuickBooks Error the File Exists Warning Message?

Here are the different solutions to fix the QuickBooks file exists error:

Solution 1: Look for QuickBooks Desktop Application updates

Step 1: Open your particular QuickBooks Desktop account and select the Product Information option.

Step 2: Select the right QuickBooks version along with the year.

Step 3: Create a folder and then save the particular file.

Step 4: Click the installation file twice in order to initiate the update process.

Step 5: Restart the system at the end.

Solution 2: Switch off the User Account Control in the particular Windows Settings

Step 1: To start with, select Windows + R from the particular keyboard in order to open the Window and run it.

Step 2: In the particular search box of the Run Window option, type Control Panel and then select OK.

Step 3: Look for the specific user accounts via the search bar located at the peak of the Control Panel.

Step 4: Now you need to select the change user account control settings.

Step 5: Select Yes, and then push the slider down to not notify and to switch off UAC.

Step 6: In the end, restart your desktop and upgrade your QuickBooks Payroll.

Solution 3: Let the User have Full Control Access

Step 1: Select Open File Location and then right-click on the particular QuickBooks Desktop icon.

Step 2: Then select the Backspace key

Step 3: Choose properties by pressing right on the particular QuickBooks folder.

Step 4: Select Edit and then choose Add.

Step 5: Select Everyone and then click OK.

Step 6: You need to choose the Full Control option

Step 7: Select the Apply option

Step 8: At the very end, you need to adhere to the steps mentioned before. Ensure that instead of selecting the Everyone option, select your User.

Solution 4: Using Reboot.Bat file, re-register QuickBooks .OCX and .DLL file

Step 1: At first, exit from the QuickBooks Desktop application.

Step 2: Press right-click and the QuickBooks icon and select properties.

Step 3: Open the File Location and then look for the reboot.bat file.

Step 4: On the window, press right-click the Reboot.bat file and select Run as Administrator.

Step 5: Wait for some time and the black color command prompt screen will scroll all the files of QuickBooks.

Step 6: Finally, it is required to restart Windows and then see if the file exist error is solved or not.

Solution 5: Install QuickBooks Desktop Again

Step 1: Start by pressing Windows + R keys at the same time to open the Run box.

Step 2: Give the box the text appwiz.cpl.

Step 3: Press QuickBooks two times and then choose to Uninstall.

Step 4: Adhere to the prompts given on-screen to move QuickBooks from Windows.

Step 5: Download a certain clean install tool from a certified website and store it on your desktop.

Step 6: The last step is to use it to uninstall the QuickBooks software.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.

Frequently Asked Questions (Faqs)

Can an Inactive Internet Connection or Dropped Internet Packets be the Reasons for the Errors like “A File being read incorrectly”?

Yes. An improper internet connection can trigger such QuickBooks Errors.

When do Users Confront QuickBooks Errors the File Exists?

While working on various accounting attributes like paying scheduled liabilities, opening a state form, etc.

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