How to Export a PayRun to QuickBooks Desktop?

by James Antonio

QuickBooks contains unique in-depth and flexible features beneficial for both small scale and medium scale organizations. It includes imports, exports, and deletion of data to enhance the functionality and decrease the efforts. You can easily export data CSV files, deposits, files, PayRun, and more to save your manual data effort. Here in this platform, you get the latest information on exporting. In today’s topic, you get the information about how to export a PayRun to QuickBooks Desktop.

How to Export a PayRun to QuickBooks Desktop

What is PayRun? When did you need to Export a PayRun?

PayRun refers to the date when employees’ salaries are payout. The PayRun module contains details about Loss of pay, employee deductions, on-time earnings, leave requests, dates, pay calendar, timesheets, and more. The date of the PayRun can be monitored through the pay runs to date in the calendar of the payroll group.

The organization needs an export of PayRun to save time and effort. It takes a lot of time to enter the complete details of an employee. Instead, they can export the existing PayRun template to the QuickBooks.

Need to present the reports for analytics? Use this export feature to generate a report of PayRun more quickly to determine how much money you have to pay to your employee.

How to Export a PayRun to QuickBooks?

Use the QuickBooks desktop export option to save your valuable time. Start exporting a PayRun to QuickBooks by reading the below-mentioned steps:

  • Open a PayRun
  • Locate company option and hit on Payroll Integrations
  • Click on the PayRun Action
  • Hit on Export PayRun
  • Select send button to verify the date that you need to export data
  • Once done, It will download entire excel file with PayRun fields content
  • When  you successfully export the content of PayRun into QuickBooks, you get the notified through a message via Onpay

What the things that cannot be included in a PayRun Export?

  • Leave records
  • Earning lines created by a System

Why choose Dancing Numbers Exporter?

Dancingnumbers Exporter streamlines the complicated exporting approaches of various data, including PayRun details, salary date, calenders from QuickBooks. It is a user-friendly tool made up of advance algorithms to simplify the exporting process with a default value settings of the corresponding fields in QuickBooks. So, you can easily download this utility from Dancing Numbers website. It can export the bulk information in fewer clicks.

Hopefully, the above article on how to export a PayRun to QuickBooks gives you the confidence to start the exporting process on your own. Firstly, you have to take the backup before exporting the original file from your account. Use the export feature to consistently save time for analyzing the effective strategies to enhance your business productivity. Remain tuned for getting relevant blogs on importing, exporting, and deleting files.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

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