How Much Does QuickBooks Charge for Credit Card Payments?

In this article, you will get an overview of the fees for QuickBooks credit card processing fees charged. You will […]

In this article, you will get an overview of the fees for QuickBooks credit card processing fees charged. You will also get to know tips and tricks to minimize these charges, the merits and demerits of using QuickBooks for Credit Card payments, and more.

You must be aware that QuickBooks charges a few extra bucks for making and accepting payments through credit cards. This feature has been introduced because most people prefer making payments via Credit Card. If you have been using QuickBooks and are accepting payments via Credit Cards, make sure you’re aware of How much does QuickBooks Charge for Credit Card Payments.

Important Keynotes in this writeup:

Around 2.4% to 2.9% is charged by QuickBooks if the payment is made through Credit Card. This range varies based on the mode of payment. An extra amount is charged if the payment is invoiced, and lesser charges are implied if the Credit Card is swiped.

What is a QuickBooks Credit Card Processing Fees?

QuickBooks credit card processing fees is formed by adding various fees and essential charges that are required for transaction completion. So basically this is an additional amount apart from the original fees. This amount is added to the because of the payments made to the merchant service providers, processors, issuing banks, and card associations to complete this transaction.

  • Fixed and Flexible Charges: During payments, the interchange fees are fixed and cannot be negotiated., However, the communication and processing fees are not fixed and hence can be negotiated. Certain charges are reduced because the company is somewhere gets the benefit of it.
  • Example: QuickBooks offers a substantial discount of 40% on fees charged for merchants processing over $7,500 monthly. This is because it is advantageous for Businesses that are processing massive amounts.
  • Choosing a Provider Wisely: To gain personal benefits, you must always compare rates among providers. It is a crucial step to ensure that you have saved money by finding a lower rate of interest.
  • Research for Your Processor: You must research and select a processor as per your needs. These requirements include fraud prevention and online payment capabilities.

How Much Does QuickBooks Charge for Credit Card Payments?

QuickBooks has many ways to process credit card payments with its own set of costs. Users can choose any one of them at their convenience.  The fees are dependent upon the kind of transaction made, which QuickBooks service has been utilized, and the physical presence of the card.

  • To know how much does QuickBooks Charge for Credit Card Payments, refer to the table below.
Mode of PaymentCharges
Automated Clearing House (ACH) Transaction1%
Swiped Payments2.4%
Invoiced Payments2.9%
‘Manually Entered’ transaction3.5%

QuickBooks charges a fee that is different according to the type or mode of payment. If you have swiped the card, the fees will be 2.4% of the payments charged. However, the cost is 2.9% for payments made on the invoice. The highest charge is 3.5%, which is taken if the payment is done via keyed-in transactions, which requires manual entry of the card details. Interestingly, the least amount of fees, i.e. 1%, is charged for ACH payments, which entail direct bank transfers.

Why are Credit Card Processing Fees Charged during Payments?

The credit card processing fees are charged by QuickBooks during the payments because of many reasons. Before that, you must know what a processing fee is. Basically, whenever a user makes payments through a digital wallet, credit card, or debit card, a small percentage is added to the main amount because of the following reasons. This additional charge is known as a processing fee.

1. Infrastructure Charge

Maintaining the infrastructure where the payment processes require a significant amount to develop the software, maintain hardware, and take measures to secure the data.

2. Service Charges

Many other technical advancements are especially made for smooth transactions. Funds are required to provide these services. Making electronic transactions possible, that includes authorization and other security measures are included in these service provisions.

3. Swipe Fees or Interchange Fees

Certain amount is paid by the merchant’s bank to the issuer’s bank whenever a customer swipes or uses the credit card (Visa or Mastercard). This fee is known as Swipe Fee or Interchange Fee and its fraction is added to the credit card bill.

4. Fees for Risk Management

There are many risks associated with payment processors. These risks include not paying the credit card bills, fraud, or other disputes. The fees for risk management is charged to enhance the security measures in order to protect the consumers and merchants.

How Should I Minimize QuickBooks Credit Card Processing Fees?

Managing credit card fees in QuickBooks will involve a lot of strategic planning and utilizing available tools effectively. Credit card fees include many charges like annual fees for card usage, balance transfer fees when switching card balances, and foreign transaction fees for purchases in foreign currencies. However, if you’re being aware of these fees, it will help you in managing the expenses of your business in a better way. It will also helo in using the credit cards more strategically.

Here’s how you can minimize QuickBooks Credit Card processing fees in simple terms

  • Plan Selection: You must always remember to select a credit card processing plan in QuickBooks that suits your business needs. Considering transaction fees, monthly costs, and pricing strategies will eventually help in minimizing charges.
  • Regular Maintenance: Make sure to regularly update and manage your QuickBooks account to stay informed about the latest fee structures and optimize negotiation opportunities.
  • Cost Efficiency: Timely updates help identify and implement cost-efficient alternatives will help you in minimizing unnecessary expenses.
  • Direct Processing Benefits: You must process your credit card transactions directly through QuickBooks. This will help you in avoiding the additional fees charged by third-party processors on your credit card bills.
  • Promotional Offers: Like most of the sales and offer lovers, you should always try to take advantage of discounts and promotions offered within QuickBooks to minimize the credit card processing expenses.
  • Enhanced Savings: These offers will help you in enhancing your financial efficiency by supporting competitive edge and profitability.

By implementing these strategies while opting for a credit card provider and processor, you can effectively manage and minimize QuickBooks Credit Card processing fees, optimizing financial resources and profitability.

Advantages of Using QuickBooks for Credit Card Processing

Here are the advantages of using QuickBooks for Credit Card Processing:

It Saves Your Time

Have you ever attempted to manage your firm by juggling multiple business solutions? If so, you are aware of the time it can take to constantly have to enter information twice in two or more programs in order to be informed about what is happening.

Selecting an integrated credit card processing solution with QuickBooks is similar to having the best of both worlds. It lets you select the solution that best meets your demands in terms of functionality and pricing. It also makes payment processing possible. They are therefore able to focus on other, more crucial tasks since they are not required to do as many repetitive data entries.

It Lowers the Labour Expenses

This credit card processing option is essential since it significantly lowers the personnel expenses associated with accepting payments. It even reconciles bills with the aforementioned payments. Credit card payments can be handled by this kind of in-app processing technology without the need for human support. Yes, you will still be able to manually enter payments if you so choose; it will just not be necessary. This translates to lower staff costs since you’ll be able to operate without an account receivable specialist.

It Reduces the Risk of Errors

While using QuickBooks, errors can act as a hurdle and stop you from having a smooth user experience. It also increases the time to complete any simple task because most of the time is spent rectifying the errors. Hence, integration of credit cards in QB can reduce the risk of errors.

When we integrate the payment options, the credit card payments are recorded. This surely reduces the occurrence of errors and saves your time by not asking to refill the credit card information.

Better Safety and Security

If you fill out your credit card details in QuickBooks, they are obligated to keep your details confidential and secure. Even if the your business do not feel required to follow the FACTA rules and regulations, it is the duty of QB to ensure that all your data is safe and protected. This helps in building trust among the users.

It Streamlines Business Operations

Implementing the QuickBooks credit card processing into QB can significantly help in enhancing your business operations. It is done by streamlining processes and cutting inefficiencies that are no longer required. Businesses often face substantial costs due to inefficiencies, which can even lead to failure in extreme cases. If you adopt a streamlined credit card solution, it will help you improve the efficiency of the operations. It will also minimize time wastage and allow you and your team members to focus more on business growth and customer service.

 It Gives a Real-Time Transaction Reporting

The QuickBooks credit card processing systems offer real-time transaction reporting. It further eliminates the requirement of updating all this data manually. This ensures that your business always has keeps its financial data up-to-date. Real-time transaction reporting is very important for a seamless operation and informed decision-making. Integrated credit card processing solutions with QuickBooks can provide comprehensive insights into your financial standing. It will empower you to make informed decisions regularly. It will project correct data based on accurate and current financial information.

It Gives Timely Accounting Updates

Integrating credit card processing with QuickBooks will ensure highly accurate and timely accounting updates. If you integrate this, you will be able to immediately log out of incoming payments, track invoices, and monitor cash flow. Once the finance management data is consolidated into one system, you will gain a clear overview of profits, cash flow status, and income predictions. This seamless integration will aid in enhancing financial transparency and simplify management tasks. It also allows you to focus on strategic business initiatives.

It Simplifies the Integrated Sales Tax Calculations

The QuickBooks credit card processing simplifies the sales tax calculations. It is done by automating the tax rate settings and enabling customization based on the requirements of your business. QuickBooks can very easily specify tax jurisdictions and customize tax codes for different products and customer locations. It will also make sure of compliance and accurate tax reporting. This automation reduces manual errors, improves tax management efficiency, and enhances overall financial compliance for your business.

It Provide a Competitive Edge to Your Business

By utilizing the QuickBooks Payment processing, you are not only reducing the inefficiencies and saving a lot of your time and money, but also positioning your business competitively. You can provide a competitive edge to your company by optimizing its financial operations and enhancing reporting capabilities. Your business will then achieve better financial control, operational efficiency, and strategic decision-making. This integrated approach will surely empower your businesses to focus on growth initiatives and customer satisfaction, driving overall business success and profitability.

Disadvantages of Credit Card Payments in QuickBooks

If you’re aware about the advantages, it is also important for you to be well-versed with the disadvantages of QuickBooks credit card processing. Enlisted below are a few disadvantages of Credit Card Payments in QuickBooks:

It Adds Extra Costs and Creates a Financial Impact

Even though there is a lot of convenience in processing credit cards in QuickBooks, there are still a few disadvantages. When you use credit card payments integrated into QuickBooks, it can incur additional costs such as transaction fees and processing expenses. This fee increases the actual billing amount. Also, these fees can gradually decrease the profit margins. It will create an impact on the financial health of businesses. Hence, the decision to adopt credit card payments in QuickBooks should be carefully weighed against these potential costs to ensure they are aligned with the company’s financial goals and profitability targets.

It Increases Fraud Risk

The credit card payments in QuickBooks surely increase the fraud risks, which demands more robust security measures. However, it’s not the credit card payment that can be held responsible for online fraud, in general, cybercrime has increased over the last decade.  Businesses must implement encryption technologies to safeguard the credit card data of their customers during transactions effectively. Features like QuickBooks’ two-step verification enhance security by adding an additional layer of protection against unauthorized access and other fraud-related activities. The companies are required to proactively manage these risks. It is crucial for them because they are responsible for maintaining customer trust and protecting the business from financial losses due to fraud.

Limited Payment Options and Customer Satisfaction

One of the drawbacks of using credit card payments in QuickBooks is the limited choices that is being offered to the customers for making payments. This limitation by the business’s payment methods can impact customer satisfaction and loyalty. It will make the customers shift towards diverse payment methods like digital wallets and installment payment services. Businesses need to consider these evolving customer expectations and adapt their payment systems accordingly to enhance customer experience and maintain competitive advantage.

What are the Other Payment Methods in QuickBooks?

Apart from credit card or debit card payments, there are other ways that your customer or you can opt for payment methods in QuickBooks. If you are planning to take a subscription of QuickBooks for your company and are wondering what payment methods are accepted here, well, we must tell you QuickBooks is very flexible with payments. There are two types of payment methods in QuickBooks, On-site and Online, check out these in detail:

On-site Payments

GoPayment mobile app and card reader are used by QuickBooks to accept debit or credit card payments face-to-face (in person). For a better experience, customers can also try their hands on making payments digitally on their mobiles.

Online Payments

Businesses are enabled by QuickBooks payments to send payable invoices directly to their customers. Debit cards, credit cards, ACH transactions, and other payment options through digital wallets such as Apple Pay can be used by customers to pay conveniently. It is beneficial for the business to get payment in online mode as the process of generating invoices is easier and fastens the receivables.


Understanding How Much Does QuickBooks Charge for Credit Card Payments is very important to ensure that your business is being managed properly. QuickBooks offers various rates depending on the type of transaction, these transaction rate ranges from 1% for ACH payments to 3.5% for manually entered transactions (Keyed-in-cards payments). To minimize these extra costs charged when you make payment via credit cards, you must choose the right processing plan, stay updated on fee structures, and leverage promotional offers. Despite many advantages of QuickBooks credit card processing like time savings and enhanced security, it also poses challenges such as additional costs and potential fraud risks. By keeping these factors into consideration, businesses can make informed decisions to optimize financial efficiency and maintain customer satisfaction.

For more details related to How Much QuickBooks Charge for Credit Card Payments, stay tuned at Dancing Numbers!

Frequently Asked Questions

What fees does QuickBooks charge for credit card payments?

QuickBooks charges for credit card payments are based on the type of transaction. It is 1% for ACH payments, 2.4% for swiped payments, 2.9% for invoiced payments, and 3.5% for manually entered transactions. However, by following certain tips in the article, you can easily minimize the charges.

How can I minimize QuickBooks credit card processing fees?

You can minimize QuickBooks credit card processing fees by selecting the right processing plan, staying updated on fee structures, leveraging promotional offers, and processing transactions directly through QuickBooks.

What are the advantages of using QuickBooks for credit card processing?

The advantages of using QuickBooks for credit card processing are that it streamlines operations, reduces errors, enhances security, provides real-time transaction reporting, simplifies accounting updates, integrates sales tax calculations, and also gives businesses a competitive edge.

What are the disadvantages of using credit card payments in QuickBooks?

Disadvantages of using credit card payments in QuickBooks include additional costs like transaction fees, increased fraud risks necessitating robust security measures, and limited payment options that can potentially affect the overall experience of any customer.

How does QuickBooks handle security for credit card transactions?

QuickBooks is great at handling the security of credit card transactions by ensuring that the credit card data is securely encrypted. Also, to log in, users are required to go through two-step verification and adhere to industry standards to protect customer information during transactions.

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