How to Fix QuickBooks Email or Password is Incorrect?

by James Antonio

When you send business invoices, transactions, receipts, etc. utilizing the email account directly via QuickBooks, it can save up a lot of time. However, certain errors because of issues with settings can come up, cutting down the pace.

Putting in an incorrect password is one of them.

Incorrect passwords error because of numerous reasons can be dealt with by adhering to certain simple steps. In this piece of content, we will highlight how to fix the QuickBooks email or password incorrect issue. In case QuickBooks is rejecting the password or is moving you to a security question page, you can apply the fixes mentioned below.

What is Fixing of QuickBooks Email or Password incorrect error is all about?

Webmail or Outlook is usually connected with QuickBooks to send transactions directly since this procedure speeds up the process of delivering invoices and reports.

When you link your email to QuickBooks, it fixes the problem of you re-typing your password every time an email is received. Hence you should link your webmail account to set up secure webmail. However, when there is an error, it hinders the process of QuickBooks to save the password for email and disrupts operational efficiency.

Why this QuickBooks Email or Password incorrect Error Arises?

Password issues may arise due to the following reasons and can cause stress and anxiety. Here are the top reasons what are exactly blocking the messages from going to vendors and customers:

  • In few instances, the passwords are case sensitive
  • Spaces have been considered a part of the password
  • Some accessibility settings are absent
  • Wrong keyboard function
  • Wrong login screen

How to fix QuickBooks Email or Password Incorrect Error?

Here are the steps to fix QuickBooks Email or Password incorrect error.

Step 1: Up-to-date your QuickBooks software. If you have not updated QuickBooks to the latest release, do it and then email a test transaction to your account to check if you are still receiving the error message. If yes move to step 2.

Step 2: Verify your email settings. Click open your specific online email service and then evaluate your settings and adjust the preferences. These may accidentally be restricting your emails from QuickBooks.

For your email service, please follow the steps below:



Select your particular app preferences, since something may be restricting the connection to your particular Google account.

  1. Pursue the steps to allow access to less secure apps.
  2. You can preset access for only preferred and secured apps just like QuickBooks
  3. Open QuickBooks again and then email a test transaction to yourself just to be sure.

If you are still not able to send emails, you can switch off the 2-step verification process in your Gmail account


Yahoo mail has a 2-step verification process. You are required to check the security settings.

  1. Move to your Yahoo Account Security page
  2. Switch on the two-step verification process and enable the apps that have a less secure sign-in element.
  3. Go to QuickBooks and email a test transaction to yourself just to be sure

In case you still can’t send emails, Yahoo’s generate third-party app password tool should be used. It makes a password that is random which can be utilized to connect with QuickBooks. You need to do this just once.

Note: In case you are batch sending emails, after sending 12 transactions or invoices the password will become invalid. You will be required to generate a new third-party app password in order to carry on.

Other Email Services (AOL, Hotmail, etc.)

Review your security and then filter your settings. Make certain rules or exceptions so that QuickBooks is not restricted or blocked.

QuickBooks in RightNetworks

Finish a multi-factor authentication request with Right Networks. In case you fail to log in to RightNetworks from any browser, connect with them in order to set it up.

Step 3: If an Anti-virus application is in use. Often, QuickBooks email or password incorrect error occurs due to blocking of the anti-virus. In such a scenario, you need to enable communication via the following ports:

  • Yahoo port 465
  • Hotmail, Gmail, and others
  • Then add the QuickBooks process below to the process list that is excluded.
  • QBW32.exe – C:\Program Files\Intuit\QuickBooks [year]\QBW32.exe
  • QBDBMGRN.exe – C:\Program Files\Intuit\QuickBooks [year]\QBDBMgrN.exe
  • QBDBMGR.exe – C:\Program Files\Intuit\QuickBooks [year]\QBDBMgr.exe
  • Select OK and finish the Access protection Properties
  • Click Close Virus Scan too

Now launch your QuickBooks and then send an email within QuickBooks to find out if the QuickBooks email or password is incorrect issue resolved or not.

How to Resolve the Problem of re-entering the Password every time you send an email?

By linking your particular email account to QuickBooks, you can deal with the problem of re-entering your password every time an email is sent.

How incorrect password issues can be deal with in Gmail?

Google switches off access to apps that are less secure. Enabling less secure apps can deal with incorrect password problem on Gmail.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

Most Recent Updates