How to Recover Deleted Invoices in QuickBooks?

by James Antonio

There are several times where you must have mistakenly deleted invoices in QuickBooks and as a frequent number of committing the same mistake, the biggest challenges must have been faced for deleting the important invoices.

Other times apart from deleting invoices in QuickBooks as a mistake, there might be other lurking reasons to do for the same which are absolutely unpredictable and unavoidable. Thus, once you have deleted invoices in QuickBooks, it is vital to recovering them at the earliest.

Recover Deleted Invoices in QuickBooks Online

With explanatory steps, this article will help you to learn how to recover deleted invoices in QuickBooks.

What is Recovering of Deleted Invoices in QuickBooks?

Imagine you are trying to locate some very pivotal data related to business, and you realize that some invoices have got deleted. It’s a chaos of course! Thus, at this moment you knowing how to recover deleted invoices in QuickBooks becomes vital.

In QuickBooks, at times either by mistake or due to some sort of technical glitch, an invoice might get deleted. In that case, you need to recover that deleted invoice and also at the same undelete an invoice in QuickBooks.

Your consistent searches on finding out how to recover deleted invoices in QuickBooks come finally to your rescue with this article. Spare some time to go through this detailed guide and recover your deleted invoices in QuickBooks like a pro.

Why do You Need to Recover Deleted Invoices in QuickBooks?

There might be many instances where you would be needing to recover the deleted invoices in QuickBooks. These reasons might be a lot more than the usual accidental deletions or technical glitches.

Let’s have a wider look at when would you be needing to recover the deleted invoices in QuickBooks:

  • Accidental deletion of invoices while being in multi-user mode.
  • Mixed up with deletion of old invoices to enhance QuickBooks speed.
  • Invoices that are created at the time of reconciliation but are unpaid.
  • Deletion of unpaid invoices due to final balance or tax mismatch.
  • Decluttering of junk data inclusive of invoice templates.
  • Sorting outbox emails that are carrying email errors sending invoices.
  • Accessing QuickBooks on a new device and missed transferring customer invoices.
  • Change of payment mode by the customer for which deletion of old invoices and creation of new invoices is necessary.
  • Data issue with a backup file while updating or upgrading QuickBooks.

How to Recover Deleted Invoices in QuickBooks?

Restoring or recovering deleted invoices in QuickBooks can be learned via simple steps. Scroll further this section to learn about the important steps involved in recovering the deleted invoices in QuickBooks:

Step 1: Find the Gear symbol and press it.

Gear symbol

Step 2: Click Audit Log.

Audit Log

Step 3: Locate the drop-down which you would find near the Filter.

Find Near the Filter

Step 4: Choose All Users.

Step 5: Press on All Dates.

Step 6: Under Events, you would find Show Only these Events, beside which you would see the radio button.

Step 7: Check-mark the box that is named Transactions.

Step 8: Select Apply.

Step 9: Now choose your invoice by opting for View.

Step 10: Press Time and look for additional details. Recreate the invoice by pushing the +sign.

Step 11: Press Invoice and submit the necessary information.

Step 12: Choose Save to complete the process.

Now it must be super easy for you to understand how to recover a deleted invoice in QuickBooks. Additionally, you must be also trying to find answers for how to find a deleted invoice in QuickBooks.

Scroll to the preceding section further to know about how to find a deleted invoice in QuickBooks.

How to Find a Deleted Invoice in QuickBooks?

Now that you are clear about how to recover a deleted invoice in QuickBooks, additionally, you must also know how to find a deleted invoice in QuickBooks.

Here are the steps laid out below for you to understand how to find a deleted invoice in QuickBooks:

Step 1: Find the Gear symbol and press it.

Step 2: Select Tools and choose Audit Log.

Step 3: Locate the drop-down which you would find near the Filter.

Step 4: Tap Users and select All Users.

Step 5: Enter the time of a respective transaction by selecting the Date field.

Step 6: Check-mark the box that is named Transactions.

Step 7: Tap Show and choose Deleted/Voided Transactions.

Step 8: Find your ideal account and press Apply.

Step 9: You will be able to find the deleted invoices by pressing the View.

Step 10: Choose Show All to view deleted invoices.

Hopefully, this article has done justice enough for consistently searching for how to recover deleted invoices in QuickBooks.


Need Some one on one QuickBooks Assistance?


How do I Manually Delete an Invoice in QuickBooks?

If you don’t need an invoice for longer, for either incorrect amount or duplication error, you need to delete an invoice manually. For manual deletion of invoice in QuickBooks, the following steps need to be adhered to:

Visit Invoice under Sales
Locate the invoice which you wish to delete
Tap More and choose Delete

Can I Manually Create a New Invoice in QuickBooks?

Yes. On QuickBooks, you can manually create a new invoice. Here’s how you need to get started with creating new invoices in QuickBooks:

Click +New and choose Invoice
Pick Customer
Input the Date
Choose a service or a product and specify its quantity and rate
Tap on apt Tax
Choose Save and Send
To finish, press Save and Close

Is Voiding a Transaction Possible in QuickBooks?

Yes. Voiding a transaction is possible in QuickBooks. Here’s how you need to get started with voiding a transaction possible in QuickBooks:

Visit Sales/Expenses
Locate the transaction which you wish to void
Enter a description, and the respective void date to Memo
Press More
Choose Void

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

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Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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