How to Create a Business Budget for Your Small Business

by James Antonio

When you have your own business running like an unbeatable warrior, you feel the power, you feel the entrepreneurial surrealness at the very core of it! But, at ground reality, all of it might just sound fancy until you pass the initial phase and succeed in the overwhelming experience of the first few years. Find ways to create a business budget for your small business.

So, what exactly gets you through the first few years of the testing period when starting as a small business owner? A well-planned strategy that details out your budget in the most legit way.

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Survey reveals that 20% of small businesses succumb to their first year due to the absence of a pre-schemed business budget; and certainly, you don’t wish to be in that count.

As a business owner, one of the primary prudent decisions is creating a business budget, and what else can stand out as a solid chance to do that on one of the finest accounting software used by global corporate, QuickBooks.

How many Types of Business Budgets are there While Working out on QuickBooks?

The different types of business budgets that are while working out on QuickBooks:

  • Static Budget
  • Master Budget
  • Operating Budget
  • Cash Flow Budget

Why do I need to Create a Business Budget for my Business?

Creating a business budget for your small business comes with an array of merits:

  • Gets you the flexibility for running the business smoothly and confident
  • Helps you to locate the amount of cash flow and expenses
  • Puts you in much control of all financial decisions and challenges
  • Makes you take better and informed decisions for cash flow and expenses predictions

Ways to Create a Business Budget for Your Small Business

Craft a secured and better future for your small business by creating a step-wise, and pragmatic business budget which meets your financial goals suitably.

Here’s a great start for reaping monetary benefits by learning about how to create a business budget for your small business:

Step 1: Measure all Forms of Income

Aggregation of all forms of income is the foremost step that must be taken for creating a business budget for your small business. Whether you optimize each of the spending for personal purposes or make a business budget, this step is very crucial.

Once you have clarity on your net income, you would have a path on which you can walk safely with your expenses. Also, the tally of your net income and expenses helps you to put your business performance under clear lenses.

Refer to your P/L statements to check how much income is flowing in and how well that is syncing with your business model and strategies that have been incubated. Include every revenue stream in this process so that even the smallest of income channels isn’t missed out.

Step 2: Minus Fixed Costs

When you have added up all the income that your business is bringing in, you can take out the expense costs from it which are consistent for the annual term.

It might be the bills, salaries, mortgages, loan payments, all of it can be clubbed under your recurring fixed costs of expenses and needs to be subtracted from the overall income your business is making.

Fixed costs include:

  • Loan payments
  • Commercial rent/mortgage
  • Employees’ salaries
  • Operational utilities
  • Insurance bills

Step 3: Minus variable expenses

When you are subtracting your fixed costs, another important cost to add is your variable expense. These expenses are the monthly operating monetary leaks which differ in amount for every month.

It might be difficult for you to predict these expense costs, but a small dig up of your previous invoices and receipts would give you a fair idea to estimate close to accurate.

Once you have your estimated figure, subtract that from the overall income your business is making.
Variable expenses include:

  • Material costs
  • Billable staff wages (i.e. outsourced work, freelancers, etc.)
  • Commissions

Step 4: Allocate Funds for Emergency/one-time Expenses

As a responsible and aware business owner, you must know that unforeseen circumstances can hit you at any time, sometimes a small blow and other times might tear your business like a tornado.

And we all know, walking into the eye of the storm unprepared is not just a foolish act but a step for which many behind you might need to pay the price as well.

Always, allocate and preserve a safe fund of costs for one-time expenses or unforeseen emergencies. Make sure to have a healthy fund value so that at times of crisis it would serve the purpose of having it in the first place.

Step 5: Profit and Loss Statement Creation

At this point, you have already estimated and segregated your income, fixed and variable expenses along with expenses for risk mitigation as well and surely, it has given you way more clarity on understanding your business finances than before.

To make this process even better, create a P/L statement and have a bird-eye view of the entire organization’s track in terms of its income and expenses.

Have a better understanding of how to create a business budget for your small business? If yes, well surely, this article has paid off its effort.

However, if you still seek detailed advice and professional consultation on how to create a business budget for your small business, hop on a call with QuickBooks Experts who are here to ensure you have informed decisions about your business with the help of the software at your easy disposal.

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Frequently Asked Questions

 
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You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


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How can I import Credit Card charges into QuickBooks Desktop?

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What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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