How to Memorize Recurring Charges in QuickBooks Desktop for Mac?

by James Antonio

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Memorized transactions are considered one of the key features of QuickBooks. Thanks to this feature, it assists companies by sending those notifications and reminders related to the business transactions, which are recurring, or transactions that can be added using a template.

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By memorizing recurring charges in QuickBooks Desktop for Mac, QuickBooks reminds you of the recurring payments. QuickBooks memorized transactions also work as templates to add your particular data. You can edit, create, or export a memorized recurring charges transaction into the QuickBooks accounting software. However, often, due to some particular reasons, you need to delete such transactions.

This particular action of memorizing recurring charges transaction in QuickBooks Desktop can be carried out on Windows Mac also. Here are the steps to do it successfully:

Step 1:

For this Purpose, Create a Memorized Transaction Group for the Particular Statement Charges.

For this purpose, create a memorized transaction group for the particular statement charges.

  • Navigate to the Lists section, then choose Memorized Transactions.
  • Choose the particular Plus (+) icon in order to add a completely new group.
  • Add a name that elaborates the particular statement charge.
  • Choose Automatically Enter.
  • Then, from the particular How Often dropdown, select how frequently you wish to add the charges.
  • In the particular Next Date area, add the next service date in your selected billing cycle, then choose OK.

Memorize the Particular Statement Charges

  • Navigate to the Customers section and then choose Statement Charges.
  • Choose Edit. Then select Memorize Statement Charges.
  • You can edit the name of the particular transaction if required (Note- This alters the name of the particular memorized transaction instead of the transaction in the customer’s register).
  • Choose the option With Transaction in Group.
  • In the particular Group Name list, choose memorized transaction group you have built.
  • Choose OK.

Step 2:

Memorize all the Charges for New Customers

It is possible to add new customers to the memorized transaction group. Just make sure you follow the steps in the given sequence.

  • For every new customer, add the statement charges if you wish.
  • Memorize the particular statement charges. Next, you add them to the particular memorized transaction group.
  • When all the new statement charges have been memorized, erase them from the particular register (In case you the original charges in the register, in the next print billing statements, the charges will show up twice).

Discontinue Automatic Entry of a Charge

If you add statement charges automatically, however, you do not need it in order to charge a specific customer, just delete the transaction from the particular memorized transaction group.

Here is how you do it:

  • Navigate to the Lists section and choose Memorized Transactions.
  • In the particular Memorized Transaction List, choose the transaction.
  • Choose Edit, then select Delete Memorized Transaction.

Note: You do not need to add the charges manually that recur on a frequent basis. Just remember the transactions and QuickBooks will create them automatically depending on the starting date when they were actually memorized.

It is easy to get reminders of recurring transactions in QuickBooks. Just memorize transactions in QuickBooks. This is why you should know how to memorize recurring charges in QuickBooks.

Add to it, processes like editing or deleting the transactions must also be known. In this article, we have shared disclosed all the information regarding memorizing transactions.

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What is the Purpose of Memorized Transactions in QuickBooks?

Here are certain instances of recurring transactions that are not time-consuming to set up as memorized transactions in the accounting software QuickBooks:

Recurring Sales in QuickBooks

Rent collections
Recurring sales transactions
Repeated tuition invoices
Pending monthly instalments of customers

Recurring Outgoing Cash Flows

Recurring bills in QuickBooks
Monthly bills for health insurance
Lease payments or loan payments
Recurring checks in QuickBooks
Monthly withdrawals electronically from checking like business insurance instalment payments or internet access payments
Rent

How can I work with Memorized Transactions in the QuickBooks Accounting software?

Just follow the steps in the given order:

Step 1: Add the transaction as you wish it to be memorized.

Step 2: Press Ctrl+M and from the Edit menu choose Memorize.

Step 3: Add a name so that you can recognize the particular transaction.

Step 4: Finish the options: Next Date to enter, How often, number of remaining payments.

Step 5: Recover and utilize the particular memorized transaction from the given list menu. You can also use a shortcut, Ctrl+T.

Step 6: The particular transaction template that was used to generate the memorized transaction is now saved as a valid transaction.

How to Edit a Memorized Transaction in QuickBooks Desktop?

Often, there comes a time when you need to change or edit a transaction in QuickBooks. However, it is not that easy if you are not aware of the steps to it in the right manner.

In order to edit QuickBooks Desktop memorized transactions on Mac, first, you must opt for Lists.

Step 1: Open the icon QuickBooks Desktop on your particular Mac.

Step 2: Search the Lists menu and choose it.

Step 3: Select the option, which points out Memorized Transaction.

Step 4: Go to the Edit menu.

Step 5: Now select the option that says Edit Memorized Transaction.

Step 6: Customize the particular transaction details.

Step 7: Click Save.

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Receive Payment
Estimate
Credit Memo/Return Receipt
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Statement Charge

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Item Receipt
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Banking Transactions

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Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
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Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

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Inventory Transfer
Vehicle Mileage

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

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What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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