PDF and Printing Errors with QuickBooks Desktop and their Solutions

by James Antonio

Learn solution steps to fix PDF and Printing Errors with QuickBooks Desktop.

QuickBooks is another not a very new name as it has captivated all the attention from all the organization for better accounting experience. It’s not wrong to say that it is one of the best software available in the industry. Since its budding stage, users have always been enjoying its enticing interface and superbly advanced features. It is said that this application is considered to be the game changer of the field of accounting. Every time, a new version is launched which is well equipped with all the most advanced features.

PDF and Printing Errors with QuickBooks Desktop

QuickBooks Desktop is also equipped with several advanced features and it also includes PDF and printing tools. Ant technology can be as advanced as possible, but at times, there will be some tech issues as well. With QuickBooks as well, you may see some errors in this feature.

Causes of the Errors with QuickBooks PDF and Printing

There are several reasons you can count for getting the PDF and printing errors in QuickBooks. The details are as following:

  • There might be a Missing part of the PDF record.
  • Disconnection of the PDF converter status that is being illustrated.
  • The QuickBooks PDF converter establishment is not complete.
  • No connection can be detected between the framework and the printer.
  • The printer programming is not installed properly.
  • The print driver is not working.
  • Network unavailability in the arrangement.
  • QuickBooks is not of the updated version to the current discharge.
  • Connectivity issue with the system and gadgets.
  • Error messages kept frequently appearing on the screen.

Important Facts to Before you Get to fix PDF and Printing Errors

There are some pointers that you must be considering when you try to fix the PDF and Printing errors in QuickBooks desktop. These are sort of some requirements or check points that you need to ensure are completed. Those are mentioned below:

You need to ensure that the printer is switched on or is plugged in properly.

You can always check if the printer can print already from a different program. If it does print then probably the issue is not with QuickBooks.

A simple way to resolve any printing or system issue is by rebooting the computer. All you need to do is to restart and let it reboot.

Printer Error always displays a different message on the screen for various types of errors. You will see the “Printer Code‘ also be there like: Windows Error Dialog or a QuickBooks Error Dialog Often there is a situation that pops up when you can print the reports but printing the transactions is not happening. In order to resolve this issue, you can simply modify or update the template of the form. However, any corrupted template cannot be repaired. So in that case, you may have to try some other template.

As we have already discussed the causes of the PDF and Print errors and how you can ensure to handle this before the issue even occurs. However, in case you face difficulty, you should know the solution to those as well.

Solution 1: You need to Install and run QuickBooks PDF and Print Repair Tool

This repair tool installation will cover most of your tech issues of PDF and print errors. Just follow the below mentioned steps for fishing the issue:

  • First of all, you need to ensure that you update QuickBooks to the latest available version before you start troubleshooting the issue.
  • After this, you need to download the QuickBooks print and repair tool online.
  • Once the file is downloaded, you can try the PDF file of the related task which initially was creating the error.

Solution 2: You should Delete or Rename the Printer file

Please refer to the following steps to delete or rename the printer file:

  • Firstly, you should look for the files and locate them.
  • The next step is to rename them to something like ‘qbprint.old and wpr.old’. It is recommended to rename the files instead of deleting them.
  • Then, you need to run the QuickBooks program and open the Company file.
  • Select the specific file and go to the Printer Setup.
  • After this step, you should choose any of the transactions in the name form.
  • The last step is to click on the OK button.

The above mentioned solution will enable you to reset the printer settings in the downloaded software.

Solution 3: You can also Bypass the Print Spooler Repair Tool

To do so, you need to set up the XPS document writer to bypass the print spooler:

  • First of all, you need to open the control panel of printers in your computer.
  • Then, you need to press a right click on the MS XPS document writer.
  • Select the Printer properties option and click on the Advanced tab.
  • You need to select the Printer directly from the Printer option.
  • You should click on the OK button as a final step to save your changes and close the Printer properties.

Solution 4: You need to use QuickBooks Print Repair Tool

The following steps are involved in this process that will enable you to use QuickBooks print repair tool:

  • The user needs to look up and the QBPrint.qbp file on the system having troubles printing with QuickBooks
  • And then, the user should manually rename the file by prefixing any word.
  • The location of the file folder will be C:\ProgramData\Intuit\QuickBooks 2XXX.
  • In case, the user is not able to find the file, then one should ensure to unhide the hidden files.
  • After that, press the right click on the QBprint.qbp to rename it.
  • The next step is to open the faulty transaction that was giving an error creating PDF in QuickBooks.

Once all is done, the user can now try to print from QuickBooks sample company file to confirm, if the problem was with the company file.


Need Some one on one QuickBooks Assistance


Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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