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5 Best Accounting Softwares for Small Businesses

As a small business owner, a bookkeeper, or an accountant, you must have come across multiple accounting solutions. Fueled by […]

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As a small business owner, a bookkeeper, or an accountant, you must have come across multiple accounting solutions.

Fueled by rapid business growth, the need to comply with multiple state and federal taxes, and increased workload, the shift towards digital accounting solutions has proven beneficial for all parties involved – they reduce inaccuracies, improve efficiency, and offer great insights through reports.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Online. Utilize import, export, and delete services of Dancing Numbers software.

The Basic Stuff in an Accounting Software

A ideal accounting software must be capable of tasks including, but not limited to:

  • Generating invoices, estimates, and purchase orders
  • Managing customers, vendors, and employees
  • Generating financial statements, such as balance sheets, income statements, etc.
  • Reconciling accounts and bank integration
  • Tax preparation and online tax filing
  • Payroll calculation & processing, and direct deposit
  • Remote accessibility
  • Integration with third-party addons for additional features

Important Points to Note When Deciding

We analyzed over 50 accounting software so that you won’t have to waste your valuable time trying out each one of them.

Things You need to Keep in mind before you purchase an accounting software:

  • Cloud vs Local: Free or low-priced cloud-based accounting software is apt for small businesses. As your business expands, you can upgrade your subscription plan to access more features.
  • Native Desktop Software: A Native desktop software excels at processing large amounts of data quickly because it can fully use the hardware available. The performance of web-based apps is limited by the browser.
  • Company Policy: if your organization doesn’t allow hosting data on third-party servers, then you’ll have to go with native desktop software.

List of Top 5 Accounting Softwares for Small Businesses

After testing over 50 accounting softwares for small businesses, here are our top 5 picks:

1. QuickBooks for Small Businesses (North America)

Created and marketed by Intuit, QuickBooks currently has both a desktop and an online version.

QuickBooks for Small Businesses
QuickBooks Desktop DashBoard

Currently more than 7 million businesses rely on either the QuickBooks desktop or the online version of QuickBooks to handle their finances and accounts.

While the desktop version provides better performance and local data storage, the online version offers better accessibility.

Features of QuickBooks Desktop:

  • Easy to install
  • Low system requirements
  • Multiple plans for affordability
  • Scales as per user requirement
  • Integration with services:
    • QuickBooks payroll desktop
    • Banking services
    • Intuit Data Protect
    • Multi-currency support
  • Flowchart makes it easy to know what’s next

Features of Both QuickBooks Desktop and Online:

  • Integration with financial institutions and platforms such as PayPal, Shopify, Square, and more.
  • Assisted payroll and tax filing with Assisted payroll subscription.
  • Calculates payroll, sales tax, and tax returns.
  • Automatically organizes expenses and transactions
  • Track accounts payable and receivable
  • Attach receipts to invoice for more context
  • Create an accountant copy of the company file to easily share with your accountant.
  • Generate customized reports with cash flow tracking displayed on your dashboard.

And you can opt-in for additional features by subscribing to an Intuit service or installing a third-party addon.

QuickBooks Desktop Pricing
QuickBooks Desktop Pricing

2. Sage 50 for Small Businesses (United Kingdoms)

If you are looking for accounting software for small businesses with multiple users, this Sage 50 can be the right choice since it’s a respected company, offers software that doesn’t require any prior accounting knowledge, and is easy to set up.

Sage Business Cloud Accounting’s Features Include:

  • Handling business finances and cash flow
  • Accepting and receiving payments
  • Generating and sending invoices
  • Handling payroll
  • Integrates with your financial institution and other apps including AutoEntry, Zync, and many more.
  • Tax preparation and filing tools
  • Inventory control
Sage 50 UK Pricing
Sage 50 UK Pricing

3. QuickBooks Self-Employed for Freelancers

Freelancers and independent contractors require affordability more than advanced functionality. So QuickBooks Self-Employed automatically becomes a top choice for them because it’s designed for freelancers who’ve maybe hired a few other people under them.

QuickBooks Self-Employed Pricing

If you file Schedule C on your tax returns, then this software is designed for you.

It obviates the need to keep a physical copy of all your receipts and invoices. You can use the mobile application to quickly record transactions and digitally store all receipts. And by linking your credit card or bank account, you can import all transaction data directly into QuickBooks.

Pros of Using QuickBooks Self-Employed:

  • Cloud-based application accessible from any web browser
  • A mobile app that lets you capture receipts and transactions
  • Sync transaction data from bank or credit card account
  • Separate business and personal expenses
  • Sync with TurboTax for easier tax return filing

Even though the reporting features are quite limited, they’re perfect for self-employed people who want to look at the most important financial details and statements.

4. FreshBooks for Service-Based Businesses

When it comes to invoicing, FreshBooks clearly takes the lead. Its highly customizable invoicing features enable you to easily get paid from your customers at the right time.

Freshbooks Dashboard
FreshBooks Dashboard

In addition to invoicing, Freshbooks can also handle all the basic bookkeeping needs for your business – tracking projects, sending proposals, recording payments, etc.

Pros of Using Freshbooks:

  • Customizable invoices to get paid on time
  • Payment reminders to stay on top of bills
  • Computerized tax calculations for sales tax
  • Customizable options in recurring invoices including due dates and discounts
  • Online payments directly through credit cards
  • Multi-currency and language billing
  • Tax-friendly expense categories
Freshbooks Pricing
FreshBooks Pricing

5. Wave for Free Features

If you send simple invoices to your customers, then Wave Accounting is perfect for you. It’s geared towards service based businesses and freelancers who don’t require advanced accounting features such as payroll and reporting. The free features offer more than enough tools to manage your small business.

Wave Accounting
Wave Accounting Dashboard

But if you need more features, you can purchase a subscription for the app.

Pros of Using Wave:

  • Tracks unlimited incomes and expenses
  • Keeps a tab on sales tax on income and expenses
  • Supports double-entry system
  • Offers Multi-user mode for easier collaboration
  • Sports a dashboard with easy or convenient to read financials
  • Gives access to year-end reporting for tax filing purposes
Wave Accounting Pricing
Wave Accounting Pricing

What more can you ask for from a free accounting solution?

Takeaways

I hope that you found this post insightful. Even if you’re already using an accounting solution, I recommend that you try one of the software mentioned here to see the difference the right accounting software can make for your business.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-347-428-6831 or chat with experts.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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