5 Best Accounting Softwares for Small Businesses

As a small business owner, a bookkeeper, or an accountant, you must have come across multiple accounting solutions. Fueled by […]

As a small business owner, a bookkeeper, or an accountant, you must have come across multiple accounting solutions.

Fueled by rapid business growth, the need to comply with multiple state and federal taxes, and increased workload, the shift towards digital accounting solutions has proven beneficial for all parties involved – they reduce inaccuracies, improve efficiency, and offer great insights through reports.

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Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Online. Utilize import, export, and delete services of Dancing Numbers software.

The Basic Stuff in an Accounting Software

A ideal accounting software must be capable of tasks including, but not limited to:

  • Generating invoices, estimates, and purchase orders
  • Managing customers, vendors, and employees
  • Generating financial statements, such as balance sheets, income statements, etc.
  • Reconciling accounts and bank integration
  • Tax preparation and online tax filing
  • Payroll calculation & processing, and direct deposit
  • Remote accessibility
  • Integration with third-party addons for additional features

Important Points to Note When Deciding

We analyzed over 50 accounting software so that you won’t have to waste your valuable time trying out each one of them.

Things You need to Keep in mind before you purchase an accounting software:

  • Cloud vs Local: Free or low-priced cloud-based accounting software is apt for small businesses. As your business expands, you can upgrade your subscription plan to access more features.
  • Native Desktop Software: A Native desktop software excels at processing large amounts of data quickly because it can fully use the hardware available. The performance of web-based apps is limited by the browser.
  • Company Policy: if your organization doesn’t allow hosting data on third-party servers, then you’ll have to go with native desktop software.

List of Top 5 Accounting Softwares for Small Businesses

After testing over 50 accounting softwares for small businesses, here are our top 5 picks:

1. QuickBooks for Small Businesses (North America)

Created and marketed by Intuit, QuickBooks currently has both a desktop and an online version.

QuickBooks for Small Businesses
QuickBooks Desktop DashBoard

Currently more than 7 million businesses rely on either the QuickBooks desktop or the online version of QuickBooks to handle their finances and accounts.

While the desktop version provides better performance and local data storage, the online version offers better accessibility.

Features of QuickBooks Desktop:

  • Easy to install
  • Low system requirements
  • Multiple plans for affordability
  • Scales as per user requirement
  • Integration with services:
    • QuickBooks payroll desktop
    • Banking services
    • Intuit Data Protect
    • Multi-currency support
  • Flowchart makes it easy to know what’s next

Features of Both QuickBooks Desktop and Online:

  • Integration with financial institutions and platforms such as PayPal, Shopify, Square, and more.
  • Assisted payroll and tax filing with Assisted payroll subscription.
  • Calculates payroll, sales tax, and tax returns.
  • Automatically organizes expenses and transactions
  • Track accounts payable and receivable
  • Attach receipts to invoice for more context
  • Create an accountant copy of the company file to easily share with your accountant.
  • Generate customized reports with cash flow tracking displayed on your dashboard.

And you can opt-in for additional features by subscribing to an Intuit service or installing a third-party addon.

QuickBooks Desktop Pricing
QuickBooks Desktop Pricing

2. Sage 50 for Small Businesses (United Kingdoms)

If you are looking for accounting software for small businesses with multiple users, this Sage 50 can be the right choice since it’s a respected company, offers software that doesn’t require any prior accounting knowledge, and is easy to set up.

Sage Business Cloud Accounting’s Features Include:

  • Handling business finances and cash flow
  • Accepting and receiving payments
  • Generating and sending invoices
  • Handling payroll
  • Integrates with your financial institution and other apps including AutoEntry, Zync, and many more.
  • Tax preparation and filing tools
  • Inventory control
Sage 50 UK Pricing
Sage 50 UK Pricing

3. QuickBooks Self-Employed for Freelancers

Freelancers and independent contractors require affordability more than advanced functionality. So QuickBooks Self-Employed automatically becomes a top choice for them because it’s designed for freelancers who’ve maybe hired a few other people under them.

QuickBooks Self Employed DN SS
QuickBooks Self-Employed Pricing

If you file Schedule C on your tax returns, then this software is designed for you.

It obviates the need to keep a physical copy of all your receipts and invoices. You can use the mobile application to quickly record transactions and digitally store all receipts. And by linking your credit card or bank account, you can import all transaction data directly into QuickBooks.

Pros of Using QuickBooks Self-Employed:

  • Cloud-based application accessible from any web browser
  • A mobile app that lets you capture receipts and transactions
  • Sync transaction data from bank or credit card account
  • Separate business and personal expenses
  • Sync with TurboTax for easier tax return filing

Even though the reporting features are quite limited, they’re perfect for self-employed people who want to look at the most important financial details and statements.

4. FreshBooks for Service-Based Businesses

When it comes to invoicing, FreshBooks clearly takes the lead. Its highly customizable invoicing features enable you to easily get paid from your customers at the right time.

Freshbooks Dashboard
FreshBooks Dashboard

In addition to invoicing, Freshbooks can also handle all the basic bookkeeping needs for your business – tracking projects, sending proposals, recording payments, etc.

Pros of Using Freshbooks:

  • Customizable invoices to get paid on time
  • Payment reminders to stay on top of bills
  • Computerized tax calculations for sales tax
  • Customizable options in recurring invoices including due dates and discounts
  • Online payments directly through credit cards
  • Multi-currency and language billing
  • Tax-friendly expense categories
Freshbooks Pricing
FreshBooks Pricing

5. Wave for Free Features

If you send simple invoices to your customers, then Wave Accounting is perfect for you. It’s geared towards service based businesses and freelancers who don’t require advanced accounting features such as payroll and reporting. The free features offer more than enough tools to manage your small business.

Wave Accounting
Wave Accounting Dashboard

But if you need more features, you can purchase a subscription for the app.

Pros of Using Wave:

  • Tracks unlimited incomes and expenses
  • Keeps a tab on sales tax on income and expenses
  • Supports double-entry system
  • Offers Multi-user mode for easier collaboration
  • Sports a dashboard with easy or convenient to read financials
  • Gives access to year-end reporting for tax filing purposes
Wave Accounting Pricing
Wave Accounting Pricing

What more can you ask for from a free accounting solution?


I hope that you found this post insightful. Even if you’re already using an accounting solution, I recommend that you try one of the software mentioned here to see the difference the right accounting software can make for your business.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

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+1-800-596-0806 or chat with experts.

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