Upgrade QuickBooks Desktop to 2024 (Old Versions)

The latest version of QuickBooks Desktop 2024 or QBDT 2024 was released on June 13, 2024. This version is packed with new features that include adding Search in the class list, gridlines in printed reports, enabled prepayments on Sales Orders and Enterprises, and Inventory Turnover Report (Only for QBDT Enterprise). Prior to this, 7 other versions were released with changes in the existing features, removal of errors, and bringing new updates in this financial tool.

‎QuickBooks 2024 · ‎Update your company files · ‎QuickBooks 2023 · QuickBooks 2022

QuickBooks Desktop 2024, Release 3 (R3) was made available for the users on November 2, 2023. Mostly all the necessary updates and changes were introduced in this. Features such as prepayment on estimates, additional password requirements, Inventory Stock Status by lot number report, additional password requirements, and payroll legacy to symphony migration were incorporated in this QBDT (R3) version.

Do you want to include this feature in your QB account? For that, you will have to learn How to Upgrade QuickBooks Older Version to QuickBooks Desktop 2024. In this article, we will provide you with a step-by-step guide to convert QuickBooks 2021, 2022, and 2023 to QuickBooks Desktop 2024.

How to Check Your QuickBooks Desktop is Up-to-Date?

As mentioned above, the experience of using this financial tool is by using the most latest version of it. It’s understandable that being an accountant or somebody who is managing the finances of any company it’s hard to keep track of the latest updates.

In this case, follow the advice given below to make sure your QuickBooks Desktop is up-to-date.

• You must first launch QuickBooks on your desktop computer.
• Then, you must press F2 or Ctrl+1 to open the Product Information window.

• You must now verify the most recent version before releasing it.
•  Finally, you need to confirm the current QuickBooks release.

QuickBooks always has certain updates to ensure that its users have a great experience in using their software. So, to enhance your user experience, always keep your QuickBooks Desktop updated.

About QuickBooks Desktop 2024?

Updates for all editions of QuickBooks 2024 are available, including Pro, Premier, Premier Plus, Accountant, and Enterprise Product Lines. It has been optimized to function flawlessly with Google Chrome and provides enhanced compatibility with Windows 7 and later versions. Depending on your preferences, you can select either manual or automatic installation. Numerous features are included in the most recent edition, including automated computations, aggregated information in a single dashboard, and simple inflow and outflow tracking.

Upgrade to QuickBooks 2024 for increased security, increased productivity, and a wealth of features. Furthermore, you can now affordably record transactions without requiring continuous computer or network connectivity.

What’s New in QuickBooks Desktop 2024?

When you upgrade QuickBooks older version to QuickBooks Desktop 2024, you will get to benefit the features such as additional password requirements, inventory stock status can be checked by searching for its lot number, prepayments on estimates, improved print template for receiving prepayments, added support for Assemblies, filter by item type, display of nudge icon on opened company files, improvisation to reduce the network calls number, alert on subscription status, and enabling non-admins to apply prepayments to Invoice.

Discover the new features in QuickBooks Desktop 2024 and how they can benefit your business.

• Strengthened Security: QuickBooks Desktop 2024 and Enterprise 24.0 now employ top-tier 256-bit encryption for enhanced data security.
• Customer Prepayments (Enterprise Exclusive): Easily monitor customer prepayments, or Customer Deposits, on sales orders. Apply these credits when the sales order is converted into an invoice.
• Improved Item Category Management (Enterprise Exclusive): Streamline item and inventory management through enhanced category management. Implement pricing rules based on categories to boost productivity.
• Enhanced Inventory Reports (Enterprise Exclusive): Access critical sales and inventory reports tailored to your business needs, categorized for clarity.
• Efficient Batch/Lot Inventory Tracking: Keep tabs on products produced in batches or lots with a newly introduced Inventory Stock. The status report is categorized by Lot Numbers.

Advantages of Upgrading to QuickBooks Desktop 2024

Here are the advantages of Upgrading QuickBooks Older Version to QuickBooks Desktop 2024. These benefits have been listed by closely observing the newly added features and optimization of existing features in QBDT 2024.

• The software will not crash when the company file is upgraded to QBDT R6 from QBDT R1 to R5.
• More types of employee compensation, improved reports, and streamlined procedures. With every update, QuickBooks Payroll becomes more efficient and smooth.
• To enhance the security of QuickBooks, you are required to have at least 1 lowercase letter, 1 uppercase letter, 1 number, 1 symbol, and 8 character long password.
• Integrate QuickBooks Desktop directly with more of the business web applications you use on a daily basis.
• Now you can filter the type of item in the inventory parts and assemblies.
• You will get an alert about the subscription status of your QBDT account.
• QBDT 2024 has been updated to reduce the number of network calls.
• The user or accounts are now eligible to transfer multiple client desktop files to QBO by using an online tool.
• QuickBooks 2024 has more adaptable support for bespoke transactions. Keep a log of and monitor unusual financial happenings
• For the first time, the non-admins will be able to apply the prepayment to Invoive to create a Chart of Accounts.
• For better clarity, the printed reports from QuickBooks will have gridlines.
• If the legacy payroll license is expired without content, the post-expiration experience will be displayed.
• QuickBooks Desktop 2024 makes it much faster to find transactions and customer information in massive company files.
• Easily monitor stock levels across locations. Quickly move inventory between warehouses to ensure precise counts.

QuickBooks Accountant Desktop 2024 System Requirements

System and Browser Requirements:

Client System Requirements:

• Supported Operating Systems: Windows 10 (64-bit) or Windows 11 (64-bit) with the latest updates/version provided by Microsoft.
• Not Supported: Windows 8.1, Windows 10 S mode, Windows 11 IOT, and Linux.
  Server System Requirements:
• Supported Operating Systems: Windows Server 2016, 2019, or 2022 (Regular or Small Business Server).
• Processor: A minimum of 2.4 GHz processor is required.

Client RAM:

• Minimum: 8GB RAM.
• Recommended: 16GB RAM.
• Server RAM (for multi-user support): 8GB for up to 5 users.

Storage Requirements:

• Minimum Disk Space: 2.5 GB.
• Recommended: Additional space required for data files.
• Solid State Drive (SSD) is recommended for optimal performance.

Internet Access:

• Internet access is required for Plus subscriptions, Payroll, and online features.

Mobile Device Access:

• QuickBooks Desktop App access is included with Desktop subscriptions.
• The app must be installed on a camera-enabled mobile device running Android 6.0 or iOS 12.

Product Registration:

• Product registration is required.

Display and Monitor:

• Optimized for a screen resolution of 1280×1024 or higher.
• Supports one Workstation Monitor, with the option for up to 2 extended monitors.
• Optimized for Default DPI settings.

Browser Recommendation:

• Google Chrome is recommended for the best experience.

Integration with other software

• Seamlessly Connect with Various Software Applications:
  • Achieve Microsoft Word and Excel integration by utilizing Office 2016-2021 or Microsoft 365 (64-bit).
  • Email estimates, invoices, and other forms effortlessly through Microsoft Outlook 2016-2019, Microsoft 365 (64-bit), Gmail™, Outlook.com®, or other SMTP-supporting email clients.
• Harmonize Operations with QuickBooks POS 19.0:
  • Facilitate integration with QuickBooks POS 19.0 and compatibility with other SMTP-supporting email clients.
• Streamline Data Transfers from Multiple Sources:
  • Effortlessly transfer data from Quicken 2016-2022, QuickBooks Mac/Mac Plus 2021-2024 (US only), Microsoft Excel 2016-2021, and Microsoft 365 (64-bit).

Upgrade Procedure for QuickBooks Desktop 2024

If you already use QuickBooks Desktop, you can upgrade QuickBooks Desktop to 2024 by purchasing a new subscription or license. You can also upgrade through the QuickBooks Desktop software.

To upgrade through the QuickBooks Desktop software, follow these steps:

• Open QuickBooks Desktop.
• Click Help and then Upgrade QuickBooks.
• Select the version of QuickBooks Desktop 2024 that you want to upgrade to, then click Upgrade Now.
• Follow the on-screen instructions to complete the upgrade process.

Step 1: Preparation for Upgrade QuickBooks Desktop to 2024

Before initiating the QuickBooks upgrade process in 2024, it is essential to undertake the following preparatory actions:

• Data Backup: Create a backup of your company file. This step is crucial to safeguard your data in case any issues arise during the upgrade.
• System Requirements Check: Ensure that your computer meets the system requirements for the new QuickBooks Desktop version. You can find these requirements on the official QuickBooks website.
• Disable Antivirus and Firewall: Disable your antivirus and firewall software. This precautionary measure prevents any interference with the installation process.

Step 2: Downloading the Latest Version

To Download QuickBooks the most recent version, Follow these steps:

• Visit the Intuit official website.
• Navigate to the “Downloads & Updates” section.
• Select the latest version corresponding to your QuickBooks product (Pro, Premier, or Enterprise).
• Click the “Download” button to commence the installer download.

Step 3: Installation of the New Version

After downloading the installer, execute the following steps for installation:

• Locate the downloaded installer file in your downloads folder and double-click to initiate the installation process.
• Adhere to the on-screen instructions. You may be prompted to input your license and product key during installation, so ensure you have this information readily available.
• Choose the installation type – “Express” for a standard installation or “Custom” for customization of the installation location.
• Wait for the installation to complete, which may vary in duration based on your computer’s processing speed.

Step 4: Converting Your Company File

Upon installing the new QuickBooks Desktop version, you may need to convert your company file to the updated format. Here’s the procedure:

• Launch the new QuickBooks version.
• Select “Open or Restore an Existing Company.”
• Choose “Open a Company File” and click “Next.“
• Locate and select your company file (the one you backed up earlier) and click “Open.“
• Follow the on-screen instructions to convert your file to the new version. QuickBooks will create a backup of your old file before proceeding.
• Review your data to ensure a successful transfer.

Step 5: Data Verification and Rebuilding

To maintain data integrity post-upgrade, follow these steps:

• Navigate to “File“> “Utilities“> “Verify Data.” QuickBooks will perform a data check, and if any issues are detected, you’ll be prompted to run the “Rebuild Data” utility.
• After running the “Verify” and “Rebuild” utilities, review the results and address any identified issues.

Update QuickBooks Desktop 2024

If you want to experience the advantages of using the latest version of QuickBooks 2024 Pro, Premier, or Enterprise, you must follow the steps mentioned below to update QuickBooks Desktop 2024:

1. The QuickBooks Desktop icon can be right-clicked.
2. From the list of options that appears, choose “Run as Administrator.“
3. Choose “Help” from the menu on the upper-left corner of the QuickBooks window.
4. Click on the “Update QuickBooks Desktop” option from the selection that drops down.
5. Select the tab labeled “Options.“
6. Select the checkboxes for each choice. After completing all the required changes, click “Save.“
7. Select the tab labeled “Update Now.” Select “Get Updates.“
8. Verify the “Reset Update” option.
9. Once more, click “Get updates.“

Note: It might be necessary for your computer to restart after the updates have been downloaded and installed. Relaunch QuickBooks Desktop to start using the latest version of the program.

Upgrade QuickBooks Desktop Pro, Payroll to 2024

Before you initiate the process of upgrading to QuickBooks Desktop Pro and Payroll to 2024, you must follow the steps given below:

1. Create a hot site somewhere else after backing up all of your company’s files.
2. Turn off the antivirus or firewall for the time being. Windows system need an update.
3. You must adhere to the system specifications.
4. Turn the UAC down to medium.
5. Compatibility tests between the hardware and software are required.

Note: To ensure that no finance data is lost during upgradation it is very important to go through these prerequisites.

Upgrade QuickBooks Desktop Pro Plus, Premier Plus, or Enterprise (2017, 2018, 2019, 2020, 2021, and 2022) to QuickBooks 2024

We can assist you in upgrading to QuickBooks Desktop 2024 Pro, Premier, or Enterprise. With our detailed explanations of how the product is updated, you can upgrade to QuickBooks Pro, Premier, or Enterprise in no time. QuickBooks can also be purchased directly from us! From within QuickBooks Desktop, find out how to upgrade to a newer version.

1. Upgrade Your QuickBooks Desktop Subscription

When you launch QuickBooks, you will see a message stating that a new version is available. It’s easy to update with us. You should keep in mind that upgrading can take some time. The speed of your internet and the size of your company file will determine this.

• When you open QuickBooks, a notification will appear if a newer version is available.
• Upgrading is designed to be straightforward for you.
• When ready to upgrade, click “Upgrade Now.“
• Choose the option to retain your current QuickBooks version if needed by selecting the old version on your computer.
• Then click “Let’s Go‘ and QuickBooks will download, install, and activate the updated version for you.
• The process will also update your company file(s).
• After the Upgrade is complete, click “Open QuickBooks.“
• Remember that the upgrade duration may vary depending on your internet speed and company file(s) size.

2. Upgrade QuickBooks Desktop without a Subscription

It indicates that you have already purchased QuickBooks once if you do not receive an update prompt. Using the straightforward upgrade tool, you can upgrade your system. Below are the steps:

• If you don’t see a prompt to update, you’ve purchased QuickBooks once.
• You can easily upgrade using the simple upgrade tool. Here’s how:
• Go to the Help menu and choose “Upgrade QuickBooks.“
• Click “Upgrade Now” and select the version you want to upgrade.
• Your most recent QuickBooks copy remains yours.
• Select the old version on your computer and click “Let’s Go.“
• The upgraded QuickBooks version will be downloaded, installed, and activated for you, and it will also update your company file(s).

3. Upgrade via the Discovery Hub

• You can upgrade your system by opening the Discovery Hub and selecting QuickBooks 2024.
• Continue upgrading by selecting Upgrade now.
• If you want both versions, select Keep older version on my computer. Otherwise, leave it blank.
• Select Open to QuickBooks once your QuickBooks is set up and ready to go.

4. How to Upgrade from Older Version (2017-2023) to QuickBooks Desktop 2024 Software (video)

Upgrade Your Company Files after you Switch to a New Version of QuickBooks Desktop

One of the updates made in QuickBooks Desktop 2024 is that the software will not crash when you update your company file to the newer version. You must upgrade your company file to make it compatible with the QBDT version you are using. It also enhances the user experience. Enlisted below are the steps to upgrade your company files after you switch to a new version of QBDT 2024.

Step 1: Install QuickBooks

1. In Windows, you must activate your admin user account.
2. Then, download the latest version of QuickBooks from the official website.
3. From the folder where the downloaded files are saved, open the file.
4. Agree to the terms and conditions
5. Start installing the software as per instructions flashing on your screen.

Step 2: Set Up Your Company File

• To prepare your company file, open QuickBooks and navigate to the Company File.
• Press F2 to display the window for Product Information.
• Now, you must run the upgrading tool to rebuild your company file.

Step 3: Upgrade Your Company File

After upgrading to QuickBooks Desktop 2024, you will not get the option to access the older version of your company file. Hence, make sure every user has saved the file.

Tips before you start Upgrading the Company File

1. If your company file is not open, click on the Open or Restore option from the File menu.
2. You can also find your company file on your personal computer by searching for it. When a file is found, double-click on it to open.
3. You can open the file by logging in as Administrator.
4. Before you start the upgrade, create a backup file. Save this file at a location that you will remember in the future.

Here are the Steps to Upgrade your Company File

1. You must open your company file from the dashboard of QuickBooks Desktop.
2. You will be invited to upgrade the company file directly. So, click on Update Now.
3. Once the upgrade is completed, select the Done option to close the window.

Step 4: Update QuickBooks Desktop

Since Intuit releases a new update for QuickBooks every 3 to 4 months, we recommend you
check and update your QuickBooks Desktop to the latest version released. Every new version is released by fixing many existing errors and problems related to the user interface and experience. So, make sure your QuickBooks Desktop is always updated.

To know how to upgrade to the latest version of QuickBooks Desktop Pro, and Payroll, check out the information provided below.

Upgrade QuickBooks Desktop 2022 to 2024 (Pro, Premier, and Enterprise)

There’s a huge difference in QBDT 2022 and 2024. Almost every 3 months Intuit makes changes in its latest version. Errors are rectified, new features are added, and other changes are made to improve the user experience. In such cases, it is highly recommended to the users to start using the latest version of QB for a smooth and easy management of business finances.

Here are the steps to upgrade your QuickBooks Desktop 2022 to 2024:

1. You must click with the right mouse button once you have reached the QuickBooks Desktop icon.
2. Now, choose the “Run as Administrator” from the list of the available options.
3. Next, select the Help option from the QuickBooks window’s top-left menu.
4. From the drop-down menu, there is a choice to “Update QuickBooks Desktop.“
5. It is now necessary for you to select the Options tab.
6. That is the only box you need to check.
7. When you have made all the required adjustments, click the Save button.
8. Now, click on the “Update now” button.
9. You must select the “Reset Update” option in this tab.
10. Click the “Receive Updates” button when you’re prepared.
11. Your QuickBooks application has all of its updates downloaded and installed.
12. When you launch QuickBooks once again, your computer ought to restart.

Upgrade QuickBooks 2021 to 2024 (Pro, Premier, and Enterprise)

Refer to the prerequisites mentioned above for upgrading QuickBooks Desktop to its latest version. System requirements for QBDT 2021 are quite different from QBDT 2024. So make sure your Computer setting matches the system requirements released by Intuit.

Follow the instructions mentioned below to back up and restore your company file.

1. Transfer the file to a computer backup location.
2. Use your new computer to restore the backup.
3. Use a network, if the machines are connected, or a flash drive to transfer the backup to your computer.

Prerequisites Before Upgrading from QuickBooks 2021 to 2024

1. Make a duplicate of your company’s documentation.
2. Examine the system requirements.
3. Make sure that every Windows system is up to date.
4. Additionally, the Windows operating system is current.
5. When QuickBooks opens, an alert will appear indicating when an upgrade is necessary.
6. To get started, tap Upgrade Now. If you wish to save both your current and previous versions of QuickBooks, select the “Keep older version on my computer” option.
7. The latest version of QuickBooks is downloaded, installed, and registered for you.
8. As a result, files belonging to your firm are also altered.

Steps to Upgrade QuickBooks 2021 to 2024

You can follow the steps given below to upgrade QuickBooks from 2021 to 2024 version:

1. You must first launch QuickBooks Desktop before clicking the icon.
2. From the right-click menu, select that choice.
3. Administrator Toggle You now need to select the Help menu item from the top menu of the QuickBooks window.
4. You now need to select the update QuickBooks Desktop option from the drop-down menu.
5. Next, select the Options tab. Click in this box to check it.
6. Save all of the changes by clicking the Save option.
7. Now, click on the “Update now” button.
8. You must select the Reset update option in this tab. Following setup, you must select “Get updates.“
9. It obtains and sets up all of the updates for your QuickBooks program.
10. When you launch QuickBooks once again, your computer ought to restart.

How to Upgrade QuickBooks 2020 to 2024

If you are an active user of QuickBooks 2020, you must be aware that it has been discontinued. However, it could be misleading to say that it has been completely shut down. Current users can still use QBDT 2020 version, but it is no longer get any support or updates. Hence, you must switch to QuickBooks Desktop 2024 to manage your company’s finances easily, and without any glitches.

Here are a few pointers to keep in mind before you upgrade your QuickBooks verion 2020 to QuickBooks 2024 version.

1. Verify that the company file has been closed by all parties.
2. Launch the most recent version of QuickBooks Desktop.
3. If any company file is not open then make sure to select “Open or Restore” Company File option. You can also choose to “Open and Restore” Company from the File menu.
4. Once you have selected the Open Company File option, you must proceed. You are required to select the “Restore” option if you don’t have a company file, and you have a backup fine (QBB) or local backup copy (QBW).
5. Look for your corporate file on your PC. After choosing it, click Open.
6. Use the admin account for the company file to log in.
7. QuickBooks automatically backs up your current company file before you upgrade.
8. Selecting a particular folder to store the backup in is possible by clicking on Change this default location.

Steps to Upgrade QuickBooks Desktop 2020 to 2024 (Pro, Premier, and Enterprise)

Follow the steps given below to upgrade QuickBooks 2020 to 2024.

1. Close all of your company’s files, QuickBooks included.
2. You must first run Windows Start. In QuickBooks Desktop, you can right-click on the icon to choose Run as administrator.
3. On the No Company Open page, select Update QuickBooks Desktop from the Help menu.
4. After choosing Mark All on the Options tab, click Save.
5. There is a checkbox labeled Reset Update on the Update Now tab.
6. When you’re ready, click Get Updates.

Upgrade QuickBooks 2019 To QuickBooks 2024

To upgrade from QuickBooks 2019 to QuickBooks 2024, you are required to follow the step-by-step guide mentioned below.

1. First, under the help menu, you must choose Update QuickBooks.
2. After that, select Update Now from the drop-down menu (you can alternatively select the Reset update checkbox to remove all prior data).
3. To begin the download or installation, click Get updates.
4. When the installation is complete, restart your QuickBooks account.
5. You can accept all of the download options for the latest release by restarting your account.

Upgrade QuickBooks Enterprise 2018 to 2024

The lifecycle of QBDT is around 3 years. Hence, upgrading and transferring data to QuickBooks Desktop 2024 could lead to data loss to a certain limit. Upgrading QuickBooks Enterprise 2018 to 2024 is simple. You will get to experience new features and updates that are available in the 2024 version.

1. Go to the Downloads and Updates Page from the dashboard.
2. For the default settings, you must choose the link.
3. Pick out the country, product (QuickBooks Enterprise), and required Version of QuickBooks.
4. Click on “Download” once the search results are displayed.
5. Go to the Downloads Folder and open the downloaded file.
6. Start the installation process by accepting all the terms and conditions.

Prerequisites for Upgradation of QuickBooks Enterprise 2018 to 2023:

1. Install the new version of QuickBooks on your computer.
2. Make sure to create a backup of the Company File.
3. Rename the backup file with a unique name so that you find it easily.
4. The location of the saved backup file must be accessible.

The backup file can be stored in any flash disc or external storage device. Now, you can transfer the upgraded file. You can share the file directly if your new computer has been connected to the same network.

Upgrading QuickBooks Desktop 2017 to Version 2024

Here are a few steps that can be followed to upgrade to QuickBooks Desktop 2024.

1. The user must first choose File from the menu.
2. The company file must then be closed.
3. Now log into the program as an administrator.
4. Next, you must perform a right-click on the preferred QuickBooks Desktop icon.
5. The root folder should include a comprehensive backup of your company’s files.
6. The No Company Open screen needs to be visible to the user.
7. Right now, you have to select Update QuickBooks Desktop from the Help Menu.
8. Select the Mark All button from the selection of options.
9. Once it has been saved, the user needs to choose Update Now.
10. After selecting Reset Update, select Receive Updates.
11. The user receives a notification informing them that QuickBooks Desktop needs to be closed after the update is complete.
12. Next, QuickBooks Desktop must be opened, and when the notification to install the update appears, the user must select Yes.
13. After the complete process, the system must be rebooted.

QuickBooks Desktop 2024 is robust accounting software that can help you save time and be more productive. If you are using an older version of QuickBooks Desktop, consider upgrading to QuickBooks Desktop 2024 to take advantage of the new features and enhancements.

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Frequently Asked Questions