Upgrade QuickBooks Desktop to QuickBooks 2023 (Old Versions)

QuickBooks automates many processes, such as timekeeping, billing, and bookkeeping. Moreover, your funds can be organized and tracked with QuickBooks. It’s time to introduce the new QuickBooks Desktop Product Line-up. Intuit has announced that price changes and other product enhancements will be made with the upcoming version of QuickBooks Desktop (and related products) in 2023. The statement on Tuesday, August 9, 2022 states that all QuickBooks Desktop Products would now be sold at full MSRP without any discounts across all channels. Learn How to Upgrade QuickBooks Older Version to QuickBooks Desktop 2023.

There have been some important and obvious upgrades to QuickBooks. First of all, QuickBooks Desktop’s Pro Plus, Premier Plus, or Mac Plus editions are only available as yearly subscriptions. Second, from September 6, the price of the QuickBooks Pro 2023 edition has jumped dramatically, from $190 to $550 per user. QuickBooks 2023 won’t work with Microsoft’s earlier versions of Windows. It’s likely that support for QuickBooks 2020 will similarly be discontinued, and it will cease on or around May 31, 2023.

In 2023, updates will also be made to the standalone QuickBooks Accountant Desktop software and ProAdvisor Bundles. These goods will be sold through internal Intuit sales channels as annual subscription bundles. The 2023 subscription edition of QuickBooks Accountant Desktop, which also includes multi-user access not available in ProAdvisor bundles, will replace the previous permanent (3-year supported) license.

Support policies for licenses of QuickBooks Desktop Accountant and Enterprise Accountant 2023 purchased as a part of ProAdvisor bundles are also altering in order to correspond with the annual subscription policies of the bundles. Support will therefore be a part of the 2023 ProAdvisor bundles until May 31, 2024, or until the ProAdvisors’ active subscription terminates, whichever occurs first.

In order to provide the cutting-edge products, services, and customer support that will provide you and your clients a competitive edge both now and in the future, you must routinely upgrade. These well-crafted, dependable solutions will receive improvements and improved value in the upcoming release of QuickBooks 23.0. In order to compete with internal and external offers and more fairly reflect the product’s worth, some QB Desktop products now have additional costs.

Customers can anticipate new features like improved banking connections, a new Cash flow Hub, and increased mileage tracking in the QuickBooks 2023 Products. Enterprise users may expect to see capabilities like Inter-company Transactions, Inventory Categorization, Expiration Dates, Bill and PO Workflow Approvals, and Payment Links Tracking.

The Item Categories feature, the Expiration Dates feature for Advanced Inventory Serial/Lot tracking users, and the Intercompany Transactions feature are the three new features that are offered to Enterprise customers based on subscription level.

The Item Categories feature, the Expiration Dates feature for Advanced Inventory Serial/Lot tracking users, and the Intercompany Transactions feature are the three new features that are offered to Enterprise customers based on subscription level.

All QuickBooks Desktop 2023 customers with current payment subscriptions can use two new payment capabilities. These are updates to Payment Links and a brand-new Node Card Reader.

For users of QuickBooks Desktop in 2023, there are also two new Payroll capabilities, although its feature availability will depend on the subscription option. These are HCM with Guideline 401 and Equifax employment/income verification (k).

Customers of Payroll who are currently on older pricing plans with direct deposit costs but no monthly per-employee fees will transfer to the new Payroll pricing structure. Beginning on the day of the subscription renewal in 2023, these changes will take effect. If there are any other changes, you will be informed and prompted to accept the new conditions prior to the change becoming effective.

The QuickBooks desktop version and the merchandise version are different from one another since Intuit often updates its various QuickBooks versions, such as 2017, 2018, 2019, 2020, 2021, 2022, and 2023, which is different from updating the merchandise version. The desktop application version of QuickBooks should be updated.

• You can ensure better data security by upgrading.
• Along with guaranteeing an error-free user experience.
• Some common security loops and problems are fixed in this manner.
• You can track the status of invoices in real-time, improve your data file, and do other things when QuickBooks is updated.
• Other optimization characteristics and more.

If you wish to upgrade to QuickBooks 2023 Desktop, you can do so by downloading and installing the upgrade on your computer. This upgrade will help you address any issues you may have been experiencing with your previous version, and it comes with a range of new features and benefits. By upgrading your QuickBooks desktop account, you can improve the efficiency of your work and boost your overall productivity, enabling your business to grow more rapidly.

When it comes to downloading, installing, and updating software, people typically seek out the fastest and most efficient method. Our aim is to assist you with the process by providing you with a detailed procedure that can help you complete the task quickly and easily.

Do the following before upgrading to QuickBooks 2023 Desktop:

• Check the system specifications to ensure compatibility.
• Create a backup of your business data to prevent loss of important information.
• Ensure that all aspects of the Windows operating system are up to date.
• Install any necessary updates for the Windows operating system to ensure optimal performance.

For subscription-based business models, QuickBooks Desktop 2023 has a lot of brand-new, extra features and benefits. By using products such as QuickBooks Pro with QuickBooks Plus, QuickBooks Premier with QuickBooks Premier Plus, and QuickBooks Mac with QuickBooks Mac Plus, you can make a compelling case for switching to the subscription model. You can automate and simplify your accounting tasks with these products.

Upgrading to QuickBooks 2023 Desktop is a straightforward process for users who are updating from a previous version of the software. Simply follow the steps below:

• Right-click on the QuickBooks Desktop icon.
• Select “Run as Administrator” from the options that appear.
• From the top-left menu of the QuickBooks window, Select “Help.”
• Choose “Update QuickBooks Desktop” from the drop-down menu.
• Click on the “Options” tab.
• Check the box next to each option.
• Click “Save” after making all necessary adjustments.
• Click on the “Update Now” tab.
• Click “Get Updates.“
• Check the “Reset Update” box.
• Click “Get updates” again.
• Once the updates have been downloaded and installed, your computer may need to restart.
• Launch QuickBooks Desktop again to begin using the updated software.

You can complete this mission by following the steps outlined here. If you’re upgrading QuickBooks from an older version to the most recent version, follow the steps outlined here.

The following important things should be noted before upgrading:

• Back up all of your company files then set up a hot site somewhere else.
• Temporarily disable the firewall or antivirus
• Windows system needs updating
• You have to observe the system requirements.
• Set the UAC to medium.
• It is necessary to do compatibility checks for the software and hardware.

If you need to upgrade to QuickBooks 2023 Pro, Premier, or Enterprise, we can help. It’s easy to upgrade to QuickBooks Pro, Premier, or Enterprise with our detailed explanations of how the product is updated. You can also buy QuickBooks from us directly! Learn how to upgrade to a newer version of QuickBooks Desktop from within the program.

1. Upgrade Your QuickBooks Desktop Subscription

If a new version of QuickBooks is available, a message will show up when you launch QuickBooks. We make updating for you simple. However, you should keep in mind that it can take some time for the upgrading. Your internet speed and the size of your company file will determine the same.

• Select Upgrade Now when you’re prepared.
• If you wish to have your current older version of QuickBooks, you need to hit Keep old version on my computer.
• Select lets go next. You have access to downloading, installing, and activating the most recent version of QuickBooks. Your corporate file is altered.
• Select Open QuickBooks once the upgrade is complete.

In the event that you don’t receive a prompt to upgrade your QuickBooks subscription

You may want to upgrade or change your one-time message prompts now if you do not see one.

If you don’t see a prompt to upgrade or change your one-time message prompts, now would be a good time to do so.

• On the editor’s top menu, select Preferences from the Options menu.
• Click on My Preferences under the General tab.
• Click Bring back all one-time messages, and then click OK.
• Reopen QuickBooks and you will see the prompt to upgrade your QucikBooks subscription.
• QuickBooks Desktop Manager allows you to download the latest version of your desktop software if you have QuickBooks.

You can select and install all your products at once!

2. Upgrade QuickBooks Desktop without a Subscription

If you are not getting a prompt to update, it indicates that you bought QuickBooks once. You can upgrade using the straightforward upgrade tool. Below are the steps:

• Click Upgrade QuickBooks under Help.
• After selecting the version you want to update to, you need to click Upgrade Now option.
• You can have your most recent copy of QuickBooks. For this, you need to Choose let’s go and then choose Keep older version on my computer.
• The updated version of QuickBooks is downloaded, set up, and turned on for you. It changes your corporate files.

3. Upgrade via the Discovery Hub

• To upgrade your system, Open the Discovery Hub, chooses QuickBooks 2023.
• Select Upgrade now and then continue to upgrade.
• Choose Keep older version on my computer if you want both versions. Otherwise, leave it empty.
• Once your QuickBooks is all setup and ready to go, choose Open to QuickBooks.

4. When Upgrade Tool Can’t find my QuickBooks Desktop Purchase

You must provide your QuickBooks licensing information if you don’t receive a prompt to select a new QuickBooks 2023 version. When you purchase QuickBooks using an email that is different from the one you use for your QuickBooks Desktop account, this occurs. What you should do is:

• Locate the QuickBooks purchase confirmation email.
• To complete the upgrade, enter the License Number and Product Number and then click Continue.

You can find your license information by logging into your new customer account portal (CAMPs).

There is no way to get the latest version of QuickBooks Desktop from the QuickBooks Desktop Manager. You have to download and install each product separately.

5. How to Upgrade Your QuickBooks Desktop Software(video)

Learn how to upgrade your company file so it works in newer versions of QuickBooks Desktop Pro, Premier, or Enterprise.

Note: You don’t have to upgrade your file when switching between editions (Pro, Premier, Enterprise).

Your company files must be upgraded if you upgrade QuickBooks Desktop to a newer version (year). A corporation file only needs to be upgraded once. Here you will learn how to upgrade your company file to make it compatible with QuickBooks Desktop Pro, Premier, or Enterprise’s most recent releases. Here’s how to upgrade your old QuickBooks Desktop company file so that it will work with the most recent version:

Step 1. Install QuickBooks

• Activate the admin user account on Windows.
• Download the most recent version of QuickBooks Desktop if you haven’t previously.
• Install your updated version by following the instructions.

Step 2. Set Up Your Company File

You need to follow first step i.e. Prepare Your Company File and third step that is Upgrade Your Company File for each company file you want to upgrade.

• Open the original QuickBooks. After that open the company file you wish to upgrade.
• Now, you need to press F2 in order to display the Product Information window.
• See in the File Information section. Note the location on your computer where you save the company file.
• To rebuild your company file, run the Rebuild Tool. For the upgrade, this gets it ready.

Step 3: Upgrade Your Company File

It invites you to upgrade the first time you open your company file in a newer version of QuickBooks. Remember that after you upgrade QuickBooks, you won’t be able to access your company file in the old version.

• Verify that everybody has saved the company file.
• Launch the latest QuickBooks Desktop Version.
• If a company file is not open, you have to press Open or Restore Company option. From the File menu, Open or Restore Company option is also accessible to choose.
• Then, after the selection of Open a company files. If a backup company file (QBB) is available rather than a company file, you need to click Restore a backup copy tab and then Local backup (QBW).
• Find your corporate file by searching your PC. Select it and then choose Open.
• Access your company file as the admin user by logging in.
• Before you upgrade, QuickBooks automatically creates a backup of your current company file. If you want to save the backup in a certain folder, choose Change this default destination.
• For the upgrade to begin, choose Update Now.
• Select Done when QuickBooks is finished.

Your company file is now accessible in the new QuickBooks Desktop.

Step 4: Update QuickBooks Desktop

As soon as you upgrade and open your company file, we recommend updating QuickBooks to ensure you are running the latest version.

If you want to upgrade QuickBooks from an older version of the program to the most recent version, try the methods mentioned here. Finish the work by going through the proper steps.

There are two methods for updating your QuickBooks payroll software to the latest version. You can do it in the software or by installing a new version and removing an older one. The best way to achieve this is demonstrated in these instructions.

Method 1: Update or Upgrade QuickBooks Desktop Pro, Payroll Version to QuickBooks 2023 from an Older Version

• From your computer, you have to uninstall QuickBooks Desktop Pro Payroll.
• Then you have to download QuickBooks Pro Plus Payroll 2023 and save the downloaded file
• Double-click the.exe file to begin the installation.
• Follow the instructions to finish the remaining downloading process.
• The QuickBooks icon on your desktop should be clicked.
• The option to run the file as administrator can be found by right-clicking it.
• On your keyboard, you have to press the F2 key to activate the software
• When you attempt to use the software for the first time, it will ask you to enter the serial number.
• Now you have to activate it if it is inactive
• Choose Activate from the Help menu by clicking on it.
• For activation, you have to enter the license and product keys.
• After completing that, check the registration status. You can now start using your software.

Method 2: Updating or Upgrading QuickBooks Desktop Pro Payroll 2022 to 2023 Directly

• Start by going to the desktop version of QuickBooks
• Look up and select the Help menu at the top.
• From the drop-down menus, you have to select the update option.
• You must check the software version on the screen.
• Then you have to click on to check the updates
• Update QuickBooks Desktop Pro Payroll 2023 by downloading it.
• Install the software, then restart it
• Lastly, Now you can check that your software has been upgraded to the latest version.

The updated QuickBooks Desktop process can be used by users who are updating their software from an existing version of QuickBooks. It is also really easy to perform; all you have to do is attentively follow the steps.

Follow these steps:

• As soon as you are at the QuickBooks Desktop icon, you have to click the right mouse button.
• Then you have to select Run as administrator from the list of available options after that.
• Then, Choose the Help option from the top-left menu of the QuickBooks window.
• There is an option to select Update QuickBooks Desktop from the drop-down menu.
• Now you have to click the Options tab at this time.
• You only need to check that box. Write each.
• Click the Save button once all the necessary changes have been completed.
• Now click on the Update Now tab.
• In this tab, You have to check the Reset update option.
• When you’re ready, Click the Receive updates button.
• The upgrades for your QuickBooks program have all been downloaded and set up.
• Your computer should restart when you start QuickBooks again.

Before you do anything else, you need to transfer your corporate file from your old computer to the new one. Make sure that the new computer is configured before transferring QuickBooks Desktop. In order to ensure QuickBooks 2023 runs on your new computer, you should also be aware of the system requirements. This will give you a smooth experience using QuickBooks.

Next, rename your file on the old computer to avoid using the wrong file.

To back up and restore your file, you must follow the instructions below:

• Copy the file to a backup location on your computer.

• Transfer the backup to your computer using a flash drive or, if the machines are linked, a network.

• Restore the backup to your new computer.

The following should be done before Upgrading QuickBooks Desktop 2021 to 2023:

You need to complete a few tasks before updating to QuickBooks 2021. These things are mentioned here:

• Make a copy of the paperwork for your business.

• Check the system specifications.

• Ensure that Windows is up to date across the board.

• The Windows operating system is also up to date.

• Whenever it’s time to upgrade, a notice will show up when QuickBooks opens.

• Tap Upgrade Now to begin.

• Choose the “Keep older version on my computer” option if you want to keep both your current and older versions of QuickBooks.

• QuickBooks most recent version is downloaded for you, installed, and registered. Your company’s files are also modified as a result.

Steps to Upgrade QuickBooks 2021 to 2023 (Pro, Premier, and Enterprise):

• First, You have to open QuickBooks Desktop and then click the icon.

• Choose that option from the right-click menu. Toggle Administrator

• Now, You have to pick the Help menu option from the QuickBooks window’s top menu.

• Now you have to choose the drop-down menu’s update QuickBooks Desktop option.

• Choose the Options tab next. Check the box here by clicking. Mark every

• Then, use the Save button to save all of the changes. Now click the Update now tab.

• In this tab, you have to check the Reset update option.

• When all is set, You have to click Get updates

• It acquires and configures every update for your QuickBooks software.

• Your computer should restart when you start QuickBooks again.

Upgrading your company file from QuickBooks Desktop (QBDT) Pro Plus 2013 to QuickBooks Desktop (QBDT) Pro Plus 2023 is a Important step because the QuickBooks application has a life cycle of three years. This implies that between 2018 and 2019 or 2020 and 2023, you should slowly convert your data file(s).

When we convert the file to QuickBooks 2023, we may locate and install the QuickBooks 2021/2022 trial version. After finishing, QuickBooks will remind you to upgrade your company file the first time you open it in the most recent version. In addition, you no longer have the option of opening your company file in a previous version of QuickBooks after upgrading.

• Check to see that everyone has closed the company file.

• Open the most latest QuickBooks Desktop version.

• Choose Open or Restore Company if there isn’t a company file open. From the File menu, you can also select Open or Restore Company.

• After selecting Open a company file, you have to proceed. If you have a backup company file (QBB) rather than a company file, then you have to select Restore a backup copy and then Local backup (QBW).

• Search your computer for your company file. Click Open after selecting it.

• Log in as the company file’s admin account.

• Before you upgrade, QuickBooks automatically creates a backup of your current company file. Clicking Change this default location will allow you to choose a specific folder to save the backup in.

You can access your company file now that you have QuickBooks Desktop’s newest version. If you keep your company’s files on a server, just move them back.

Steps to Upgrade QuickBooks Desktop 2020 to 2023 (Pro, Premier, and Enterprise):

• Close your company’s files, including QuickBooks.

• It is necessary to launch Windows Start.

• You can select Run as administrator by right-clicking on the icon in QuickBooks Desktop.

• Select Update QuickBooks Desktop from the Help menu while on the No Company Open page.

• Click Save after selecting Mark All on the Options tab.

• On the Update Now tab, there is a checkbox labeled Reset Update.

• Select Get Updates when you’re ready.

Follow the below steps to upgrade from QuickBooks 2019 to QuickBooks 2023:

• First, You have to select Update QuickBooks from the help menu.

• Next, You have to choose Update Now from the drop-down menu ( you can also choose the Reset update checkbox to erase all previous data)

• Then you have to click Get updates to launch the download or installation.

• Restart your QuickBooks account after the installation is finished.

• Restarting the account results in accepting all download options for the new release.

Upgrading from QuickBooks Desktop Enterprise to 2023 is simple. You may improve your experience and guarantee that you always get the newest features and updates by upgrading your version. With the help of our official website, you can update your QuickBooks Desktop. This is how:

• Start by going to the downloads and updates page
• Choose the link for the default setup.
• Now you have to choose the country, product (QuickBooks Desktop Enterprise), and version (2023).
• Choose Search from the menu and then click Download.
• After the installation is complete, you have to restart your computer.

Once finished, the upgraded file can be transferred to the computer.

• The new computer should have QuickBooks Desktop installed.
• On your original computer, you have to make a backup.
• Save the backup document. Give it a unique name to make it simple to recognize. Moreover, this avoids accidental overwrites.
• Save the backup file at a location that is simple to access, such as your Windows desktop.

The upgraded file can now be transferred to your new computer. The backup can be stored on an external or flash disc. If your new computer is connected to the same network then you can also share it.

• You have to choose Open or Restore Company from the File menu on the other PCs.
• Then click Next after choosing Restore a backup copy.
• Choose Local Backup, then click Next.
• Find your backup company file by searching your computer. It should seem as follows: [Your company name]. QBB.
• To choose where to save your restored company file, you have to select a folder. then choose Open.
• Choose Save when you are prepared. Choose the one that best suits your needs if you notice any notifications warning you about potentially overwriting your data. Unless you know what you want to do, avoid overwriting anything.

• First, the user must select File from the menu.
• Then you have to close the company file
• Now sign in as an administrator to the software.
• Then you have to right-click on the QuickBooks Desktop icon of your choice.
• Your company’s files should be completely backed up and saved in the root folder.
• The user must be on the screen for No Company Open.
• From the Help Menu, you have to choose Update QuickBooks Desktop at this time.
• Choose the Mark All button from the options menu.
• After saving it, the user must select Update Now.
• Choose the Receive Updates option after selecting Reset Update.
• When the update is finished, a notification notifies the user that QuickBooks Desktop must be shut down.
• The user must then launch QuickBooks Desktop and then the user must choose Yes when the message to install the update appears.
• The system needs to be restarted after the entire procedure.

• In QuickBooks, select the File tab and choose Close Company/Logoff.
• Click the File tab and then select Exit.
• To proceed, right-click the QuickBooks application icon and select “Run as Administrator”.
• If QuickBooks says “No Company Open,” click the Help tab and select “Update QuickBooks.”
• Press the Save button after selecting Mark All from the Options menu.
• After QB indicates that the update is complete, click “Get Updates” and then close the utility.
• Select Yes from the Install Updates popup window after reopening QuickBooks.
• Once the updates have been installed successfully, reboot your computer.

Follow these steps to upgrade QuickBooks Desktop 2015 to 2023.

• Open QuickBooks and choose the Help option from the menu.
• Then you have to select Upgrade QuickBooks.
• To upgrade your software, select Upgrade now and then select software version.
• Then you have to select Upgrade Now.
• Choose the Keep old version on my computer option if you want to keep the current version installed on your system.
• Then select Let’s Go.
• The upgrade procedure will start as soon as the installation files have been downloaded.
• Install and register the upgraded product by following the instructions.

Users of QuickBooks have access to a convenient built-in upgrade tool that uses the existing software version activation information to effortlessly activate the new version.

However, if the upgrade tool has trouble activating your new version of QuickBooks, you will have to manually enter the product and license codes to complete the procedure.

If you can’t find your license and product numbers, then follow the below steps:

• You have to log in into your registered email ID.
• Then you have to find the Email from Intuit about product purchase.
• To activate QuickBooks 2023, copy the Product and License Numbers and use them.

Note: If you have purchased a one-time license for QuickBooks 2018, you must buy a new copy of the software.

You should be aware that changing the database usually requires updating your QuickBooks desktop first. The information file required by earlier versions of QuickBooks won’t be created as a result of these changes. Ensure that the QuickBooks desktop patch is set up on your computer. The process listed below must be taken in order to check if you have the latest update:

• First, you have to open QuickBooks on your desktop.
• Then, to open the Product Information window, you have to press F2 o Ctrl+1.
• Now you have to check the current version and then release next.
• At last, You have to verify the available QuickBooks release.

Although you might not always need to upgrade, it is advisable to do so at least once per few years because the most recent updates have introduced amazing new features that significantly increase productivity. Additionally, QuickBooks may be the best option for many business owners because it costs little each month and comes with yearly upgrades. If you need assistance updating QuickBooks, your local QuickBooks consultant can provide you advice on whether it would be advantageous for your business to do so. When you do upgrade, simply follow the steps listed above to quickly and easily import your company file into your new QuickBooks edition.

You learned about upgrading older version of QuickBooks 2015, 2016, 2017, 2018 2019, 2020, 2021 and 2022 to the newest version QuickBooks Desktop 2023 in this post, which also walked you through the process of upgrading QuickBooks Company Files to the newest version step-by-step. The several advantages and up comings of QuickBooks 2023 are also discussed. Get in touch with our experts right away if you run into any difficulties while upgrading QuickBooks older version to QuickBooks Desktop 2023 version.

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Frequently Asked Questions (Faqs)