Create and Use Electronic Signature for Checks and Paychecks

Now a days in this digital world we want everything to be digital which save our time and money both. […]

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Now a days in this digital world we want everything to be digital which save our time and money both.

As the owner of the company or the signer of the checks can upload image of their signature. They can print these signatures on the checks which are paid to the employees etc. It will help you in saving your time of signing every check one by one manually.

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Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

E-Signature

Creating and using e-signature is very simple process. In order to complete this process, you have to follow the following steps. In order to add digital signature to your checks or paychecks, you just have to simply scan your signature and add them in QuickBooks. Following are the steps:

How to Create and use Electronic Signature in QuickBooks

Steps to Create Electronic Signature in QuickBooks Desktop

  • In case of single user whenever you log in with your id and password in QuickBooks then your electronic signature file automatically saves by the user name and the company.
  • In case of multiple users whenever you log in QuickBooks in multiple users then your electronic signature automatically save as admin user.
  • This feature is not accessible for wallet checks.

Creating of Electronic Signature

  • First you have to sign on plain piece of paper.
  • Scan your signature image with the aspect ratio of 11:3 on your computer.
  • In case you are not able to adjust the size of your signature then QuickBooks will help you in adjusting your signature in line or the Colum of signature.
  • Once the scanning and adjusting process is completed then you can save your image in .bmp, .jpeg, .png, .tiff format.

Adding and using of Electronic Signature for Checks and Paychecks

You have to follow the following steps in order to adding and using the electronic signature for checks and paychecks:

  • Open your QuickBooks Account and log in to your QuickBooks account with the help of user ID and Password.
  • Then click on the file menu on the right top on the screen.
  • From the file menu you have to click on the printer setup.
  • Now from the drop-down list find for the option form name.
  • In drop down list click on the check/paycheck option.
  • In order to add signature, You have to click on print signature add checkbox.
  • Search for the file which includes signature in it.
  • Once you find your file click on the open button in order to open the file and upload the signature in the account.
  • From the signature window you have to click on Ok button.
  • In last you have to click OK button on printer setup window.

QuickBooks Desktop for MAC

Creating a Signature File

In Mac the signature file is created by the user who have the admin rights. The following are the steps which are to be perform in creating the signature file.

  • Use the black or blue pen for signing on the blank white paper.
  • You must draw the sign on a paper of the same size as you can sign physically in real time.
  • In case if you want to add two signature of two different people the make sure that one sign is underneath the other.
  • Make sure that the sign sized is of same size of signature lines.
  • Scan your image in 11:3 aspect ratio on your computer.
  • In case you are not able to adjust the sign then QuickBooks will help you in adjusting it.
  • Now save your file in .jpeg or .png format.

Change of Signature Preferences

You can use signature preferences in order to manage various signature files. Following are the steps in order to change the signature preferences.

  • Open your company file.
  • Click on the menu file and then from the options select the preferences.
  • Select your signature.
  • Click on the plus icon visible on the screen.
  • In order to add the image selects the image which you want to upload and then click on pen button.
  • Once the file is completed then click on the Quit button in order to exit from the window.

Adding of Signature to Checks

Follow the following steps in order to add signature on the checks:

  • Select the banking menu and from the drop-down menu of banking tab click on the write checks option.
  • You can select new in order to fill new check or you can also click on the existing check.
  • Once you selected your check click on the signature icon which you have uploaded earlier.
  • In last hit the save button then QuickBooks automatically add the selected signature on the check.

Removing of Signature from the Checks

Follow the following steps in order to remove your signature from the check.

  • Go the check option and click on it.
  • Select the signature icon.
  • Click on the no signature option from the list of option.
  • Click on the save tab in order to save the changes.

Digital Signature Image in Paint

Following are the steps in order to create digital signature in paint.

  • Open the Microsoft Paint File on Your System: Paint is the tool of Microsoft which is used to create drawing or edit images. With the help of paint, you can save your image in any file format as your requirement.
    • First you have to hit on the start button.
    • Then click on the programs and select the accessories.
    • From the accessories option click on the paint file.
  • Create the Signature: In order to create the sign we must have to give definite size etc , so for this you have to follow the following steps:
    • Select the image size 350 x 200.
    • Now you have to select the pencil and its color is black. You also have to select the thickness of the pencil in this step.
    • Now you have to draw your signature as you use to sign in your daily life.
    • You can enter any text in order to check the size.
  • Save Your File: Now in last you have to save the file in any one of the file format i.e bmp, jpg, gif or png. Once you are done with the saving of your file then you can add it to ezcheckprinting, ezpaycheck, ezaccounting, ez personal application.
    • Ezcheckprinting: It tells that how can you print your own checks in house with signature.
    • Ezpaycheck: It tells that how can you add signature to paychecks.

How Can I Make my own Electronic Signature?

Follow the following steps in order to make your own electronic signature:

  • First you have to click on the review tab and sign in by using link in email.
  • In your email you received the sender of the document in order to sign.
  • Click on the link.
  • Select the prompt in document.
  • Now create your electronic signature.
  • Select signature option.
  • Now sign the document.
  • Recheck all the enter data and finalize the signature.
  • In last hit the send button.

How Can I Create an Electronic Signature in PDF?

The steps to create sign in PDF are:

  • Open the form which you want to sign like if you want to sign in PDF then you have to open the PDF Document.
  • From the toolbar you have to select the sign icon.
  • Once you select the sign icon the new window option which display fill and sign tool.
  • After selecting the form field is automatically displayed.
  • Now you have to choose the signature which you want to add.

What are the Requirements for an Electronic Signature to Make it Valid?

The following are the requirement you have to follow in order to legally bind the electronic signature. There are mainly five factors for this:

  • Intent to Sign or opt-out Clause: In this the electronic signatures are valid only if the user demonstrates the clear intent to sign.
  • Consent to do Business Electronically: In this the respective parties must express or imply their consent to do business electronically.
  • Clear Signature Attribution: IN this the sign will indicate the attribution of an electronic signature.
  • Association of Signature with Record: It is not easy for electronic signature to be connected to the document which is being signed.
  • Record Retention: In this the validity of electronic signature record as long it actually represent in the agreement.

How can I Create Electronic Signature for Free?

In order to create the electronic signature for free you have to follow the following steps:

  • First you have to create a free DocuSign account.
  • Now you have to choose handwriting fount for your electronic signature.
  • Create your own account by signing in with your trackpad or your system etc.
  • Upload the document on which you want to sign.
  • Now drag your saved signature to the document.
  • Once the signature was drag on the document and you found the correct place of sign where it is to be then just release the click and drop that sign on that place.

We hope that the above article will help you in creating electronic signature on checks and paychecks in QuickBooks Desktop for you. These steps are easy and simple which is very helpful to make understand that how can you create and use electronic signature. But still if you need any kind of technical help then you can connect with Dancing Numbers experts via LIVE CHAT and get the instant queries of yours on a particular QuickBooks topic.

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How Can I Create the Digital Signature in File?

In order to create the digital signature file you have to follow the following steps:

Open your PDF file in adobe acrobat reader.
On the right of the screen click on the fill and sign in the tool pane.
Click the sign option and the add signature option.
A popup message will open on screen in front of you showing the three types of option i.e Type, Draw, Image.
You have to perform various actions like drag resize, and position of the signature file inside your PDF File.

How can I Add Signature to the Online Check Writer?

In order to add the signature on the check you have to follow the following steps:

Click on the setting tab.
Select the design of the check and the bank account from the list.
Once you select the bank account, you can choose to add signature option.
Now draw the signature with the help of mouse.
You can also draw signature with the help of mobile.

How Can I Create the Signature Image?

In order if no signature is previously store on your device, then you have to store it. In order to create the image file and store it on your system then you have to follow the following steps:

Click on the create signature option or you can also replace the existing signature.
Click on the re-tap option or clear saved signature option.
Tap on camera in order to capture the image of your sign.
In case you want to draw it with your hand then you can select the hand draw option from the list.
Once you are done click on the save button in order to save the changes.

How Can I get DocuSign for Free?

There are a simple and easy step-in order to get the DocuSign for free:

Create and open the free DocuSign account.
Now create your signature. In order to create the signature, you just have to select the font.
Once you are done with signature you have to upload the document which is to be sign.
Now drag and drop the signature on its place.
In last you have to email your sign document.

How Can You Print the Checks on Printer?

In order to print the checks on printer, you have to set the printer and follow the following steps:

First select the file menu and then click on the printer setup.
In order to print the check, you have to select your printer from the printer list.
Select the page orientation in order to set the page for print.
Choose for the check style which you are using for printing your checks.
You can select the full-page source or partial page source as per need of your printing.
Now click on the OK button in order to save the changes and close the window.

What kind of Printer do We Need to Print Checks?

In order to print the secure checks and financial documents You require MICR Laser printer. Here MICR stands for the Magnetic Ink Character Recognition. MICR uses laser technology in order to melt MICR tonner on the check paper in order to create MICR characters and other line items. These type of printer or toners are specialized. They are specialized magnetic toner which is used to eradicate check for the fraud and the check rejections.

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Dancing Numbers supports all QuickBooks entities that are mentioned below:-

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Credit Card Statement
Credit Card Charge
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Wage Items

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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