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How to Reprint Checks and Paychecks in QuickBooks

QuickBooks also helps you to handle tax payments, cash flow, payrolls, and so on. However, there may be times when […]


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QuickBooks also helps you to handle tax payments, cash flow, payrolls, and so on. However, there may be times when you need to reprint the same item, which might be difficult if you don’t know how to reprint QuickBooks checks.

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Don’t worry, this article covers all of the techniques for reprinting checks with simplicity and running your business without a hitch. Here you will get a complete guide on How to Reprint Checks and Paychecks in QuickBooks.

Why You Need to Reprint Checks and Paychecks in QuickBooks?

You need to know first why you need to reprint the checks before proceeding with the reprinting processes. Here are some of the reasons Why do you need to Reprint Checks and Paychecks in QuickBooks:

  • The prior check became stuck and damaged in the printer.
  • If you’re prior check corrupted the printer.
  • You may wish to reprint paystubs for personal reasons.
  • It is possible that your check was misplaced.

How to Reprint Checks and Paychecks in QuickBooks

QuickBooks allows you to easily reprint the checks. Follow the steps that are mentioned below on how to Reprint Checks and Paychecks in QuickBooks:

How to Find Checks in QuickBooks?

First of all, before processing on how to Reprint Checks and Paychecks in QuickBooks, you need to know how you can find checks in QuickBooks:

  • First of all login into QuickBooks.
  • Then you need to locate the checks open the reprint option.
  • Once you find the checks select the reprint option to select the print preview option.
  • Now select Add Checks from the drop-down menu.
  • After that, select the Printers option.
  • Finally, the checks you selected will get printed.

Ways You Can Reprint Checks and Paychecks in QuickBooks

You can reprint checks and Paychecks in QuickBooks in three different ways, here below mentioned are the methods that you can follow to Reprint Checks and Paychecks in QuickBooks:

Method 1: To Reprint Checks and Paychecks in QuickBooks

Reprint Checks and Paychecks in QuickBooks by following the instructions outlined below:

  • To begin, go to your QuickBooks Desktop and log in.
  • Then select the employee’s option (you can get this option at the top navigation panel).
  • This will bring up a drop-down menu.
  • The following step now is to go to the option edit paychecks from the fields provided.
  • After that, you will now be prompted to select a date range.
  • The start and end dates must be entered here.
  • Once you enter the above details you need to press enter.
  • Now choose the employee whose payroll check you wish to reprint.
  • After that, double-click on the payroll check.
  • Finally, you need to click on the print tab.
  • Then after you click it, just wait for your check to be printed.
  • Now just click on the Exit option to close the window.

Method 2: To Reprint Checks and Paychecks in QuickBooks

Reprint Checks and Paychecks in QuickBooks by following the instructions outlined below:

  • To begin, log in to your QuickBooks Desktop.
  • Then you need to navigate to the Lists option.
  • The following step is to select the option Chart of Accounts.
  • Now, navigate to Check Accounts and double-click on it.
  • After that, choose the check that you want to print.
  • Finally, click the Print icon.
  • After that, you must choose the option to Save.
  • Now just click on the Exit option to close the window.

Method 3: To Reprint Checks and Paychecks in QuickBooks

Reprint Checks and Paychecks in QuickBooks by following the instructions outlined below:

  • First, log in to your QuickBooks Desktop.
  • After that, you need to select Edit or void checks option to begin the procedure.
  • This will open a message box; displaying paychecks from and through boxes.
  • Here you need to enter your paycheck date.
  • Now you have to double-click on the employee’s name to view the paycheck.
  • The following step is to select the print option.
  • After that enter the verification number.
  • Finally, you need to click the OK option, once you have completed this procedure.

How can You Reprint Multiple Checks in QuickBooks?

If you want to reprint multiple checks in QuickBooks, follow the steps that are mentioned below:

  • First, log in to your QuickBooks Desktop.
  • Now go to the transactions tab.
  • On the tab click on the paychecks section.
  • Now double-click the paycheck that you want to reprint to select it.
  • After that, choose the print later option.
  • Following that you need to click on the save option.
  • And after that, you simply have to close it.
  • Then you need to carry out the same steps for each check that is not marked to be printed.
  • Finally, it’s time to print the paperwork, followed by the paychecks.
  • The following step is to checks the box next to a paycheck you want to print.
  • After that, simply press the OK button.

How can You Track the Original Check Number in QuickBooks?

If you want to track the original check number in QuickBooks, follow the steps that are mentioned below:

  • First of all Login into QuickBooks.
  • Then go to the Banking menu.
  • After that select the Write Checks.
  • Once done, in the Date box, type a date that corresponds to the original check date.
  • Next to Pay, put the Employee’s name in the Order field.
  • After that enter 0.01 in the Amount box.
  • Now make a note in the memo box if necessary.
  • After that go to the Expenses tab.
  • Following that select Payroll Expenses.
  • Following that you need to click on the save option.
  • And after that, you need to close it.
  • Now navigate to the Banking menu.
  • Once done, click the Use Register option.
  • Then to highlight this check you just created, find it and click it once.
  • Finally, click on the Edit option at the top.
  • After that, you need to tick the Void Check option.

How to Print Payroll Checks in QuickBooks Online?

QuickBooks Payroll allows you to pay the employees through the same or next day direct deposit and then print paper checks accessing your printer. To print QuickBooks payroll checks, you will require to buy the proper check stock, set your printer settings so that everything is printed in proper alignment.

How to Print Particular Payroll Checks in Your QuickBooks Online?

Here is how you can print particular payroll checks in your QuickBooks Online:

Once the payroll for the employees has been run, printing checks immediately is possible.

  • Choose Your printer by using the drop-down menu where you want to send the checks to. In case you lack a wireless printer, you need to attach your printer to your computer.
  • Choose the Printer type via the drop-down menu. You can select between page-oriented, continuous, and laser.
  • Select Your check style. You can choose from a wallet, standard, or voucher.
  • Add the number of copies you wish to print.
  • Lookout for extra characteristics. See the box beside the extra criteria you want to choose. You can add the company name, address, and logo to your particular checks.
  • Edit the Font. If you wish, you can adjust the address and check font.
  • Check the orientation of the page from the particular side, portrait, or center.
  • After everything shows perfect, choose Continue. You will get a notification to verify if the checks printed are perfect or not. If it is perfect, press OK. The payroll checks can now be printed and sent to the employees.

How to Print Payroll Checks in QuickBooks Online Payroll Enhanced?

  • Choose the Settings tab in your particular QuickBooks Payroll Enhanced account.
  • Click Payroll Settings.
  • Now go to the Preferences section.
  • Now, select Paycheck Printing.
  • Press the option Preprinted QuickBooks compatible Voucher Check Stock option.
  • Select any one of the following:
    • Print Stub 1
    • Print Stub 2
  • Once the Print Stub is selected, press OK.
  • Now in order to print the paychecks, choose Payroll.
  • Push the particular Employee button.
  • From the My Payroll section, press on Paycheck List.
  • Select the paychecks that you wish to print.
  • Go to Print. Your particular payroll check will be printed. Look for any errors.

How to Print Checks in QuickBooks Desktop?

In QuickBooks Desktop, You can easily print checks by following a certain set of steps. Here are the steps to print checks in QuickBooks Desktop:

  • Make sure that the QuickBooks software is running properly on your window.
  • Choose the Banking Menu.
  • Select the Write Checks option.
  • Look for the check that is required to be printed.
  • Search for the field with the initial Check Number. Complete this field in case it is required.
  • Click Print.
  • You will get three options to choose the check style. Choose any of the following options:
    • Voucher
    • Wallet
    • Standard
  • Select Your Printer.
  • Now press on the Print tab.

We hope that with the help of this article you will be able to print payroll checks in QuickBooks Online. You need to follow the steps as per the version of the QuickBooks Online payroll.

Now that you have a complete guide on how to Reprint Checks and Paychecks in QuickBooks, you can easily do it. However, if you are still stuck or have some queries you can reach out to the Dancing Numbers customer helpdesk for quick and easy assistance.

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Frequently Asked Questions (Faqs0

It is Easy to Print a Check or to Reprint Checks and Paychecks in QuickBooks?

Yes, for the first time is easier to print a check-in QuickBooks than reprinting it. The call to action is extremely clear when you print the check immediately after preparing it, so once the check is printed, it goes directly into the QuickBooks directory. These tests may be easily reproduced by supplying the QuickBooks directory path.

Can along with Reprint Checks and Paychecks in QuickBooks, you can also Reprint the sales form in QuickBooks?

Yes, you can Reprint the sales form in QuickBooks, just follow the steps:

First In QuickBooks, go to the magnifying glass icon.
Then, using a number, an amount, or a date, look for the Sales form.
After that, locate the sales form and choose it.
Now it appears in the section of Recent Transactions.
Once you have obtained the sales form you’re searching for.
Finally, then select Print or Preview.
And click on the done option.

Is it Possible to Print a Cleared check-in QuickBooks while Reprint Checks and Paychecks in QuickBooks?

Yes, QuickBooks allows you to print a cleared check. Here’s how to do it:

To begin, navigate to the Reports area.
After that, input the check detail.
Then, select Customization from the drop-down menu.
Then proceed to the Filter section.
Then select Check Printed from the drop-down option.
After that, select Printed from the drop-down menu.
Finally, select the Run Report option.

How to Locate and Reprint Paychecks in QuickBooks?

Here are the steps to locate and reprint paychecks in QuickBooks:

Press on the Report tab that is visible on the left menu bar. It will take you to the Report window.
Now press on the Go to Report search bar.
Enter paycheck in the given search bar.
The paycheck list will be displayed on your window.
Now select the paycheck that you wish to reload.
Edit the date of the check as per the date or period you wish to show on the check.
Once the editing is done, save the particular changes. Now press on the check you wish to print.
Now press on the batch action from the given drop-down menu that is visible on the left side.
Now click the Print button and you will be able to print the check.

How is it Possible to Set a Particular Printer to Print Your Check?

Here are the steps to set a particular printer to print your checks:

Choose the File menu.
Press on printer Setup.
Select Printing Checks.
From the given printer list, select your printer.
Choose the option- page oriented.
Now choose the check style that you are using.
Select one-page source from the three options:
Full Page Source
Partial Page Source
Partial Page Printing
Now press OK to give the print command and check whether the particular printer is fixed properly or not.

How can I Print Multiple Checks?

To print multiple checks, follow the steps given below:

Choose Banking.
Now click on Write Check.
Now press on the Print Later box. It is present right beside the print icon.
Now, press on Write Checks option again.
Now choose print forms from the given file tab.
Select paychecks or checks as needed.
Select the bank account from the given bank list.
Choose the check that you wish to print by adding checkmarks.
Add the first check number and press OK.
Now, press on Print. The multiple checks will begin printing together.

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How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

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Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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